Employee Handbook 2020-2021 TABLE OF CONTENTS 2020-21 Page I. OVERVIEW ...................................................................................................... 1 A. Employee Acknowledgment .................................................................... 2 B. Superintendent’s Letter. ........................................................................... 3 C. Introduction/Trustees ............................................................................... 4 D. Philosophy, Vision and Mission .............................................................. 5 E. District Goals ........................................................................................... 6 II. GENERAL INFORMATION ........................................................................... 7 A. Who Can Help You? ................................................................................ 8 B. Emergency Procedures............................................................................. 9 C. Office Locations....................................................................................... 10 D. Work Schedules and Campus Addresses ................................................. 11-20 E. School District Map ................................................................................. 21-22 F. District Organization Chart ...................................................................... 23 G. District Calendar ...................................................................................... 24 H. District Closed/Non-Optional Holidays ................................................... 25 III. EMPLOYEE RELATIONS .............................................................................. 26 A. Superintendent’s Letter: Healthy Work Place ........................................ 27 B. Equal Opportunity Employment .............................................................. 28 C. Employee Standards of Conduct .............................................................. 28 Compliance with Laws and Policies .................................................. 29 Employee Welfare ............................................................................. 29 Breaks for Nursing Mothers......................................................... 29 Prohibited Conduct ............................................................................ 29 Harassment or Abuse (DH Local) ............................................... 29 Discrimination.............................................................................. 29-30 Other Prohibited Conduct ............................................................ 30 Reporting Procedures ................................................................... 31-33 Other Standards of Conduct ............................................................... 33 Identification Badges ................................................................... 33 Employee’s Duty to Protect and Report ...................................... 34 Employee’s Duties During an Investigation ................................ 34 Safety Requirements .................................................................... 34 Personnel-Student Relations ........................................................ 34-35 Investigation into Alleged Offense .............................................. 35 Consequences of Committing An Offense Under Penal Code 21.12 36 Dress and Grooming .................................................................... 36 COVID Face Masks Addendum .................................................. 36-37 Tobacco and eCigarette Use ........................................................ 37 Electronic Devices/Communication ............................................ 37 Electronic Devices in the Workplace ..................................... 37 i Electronic Recording ............................................................. 37 Electronic Media .................................................................... 38 Limited Electronic Communication with Students ................ 38 Guidelines for Authorized Personnel ........................................... 38-39 Personal Use of Electronic Media................................................ 39 Confidentiality of Data and Information...................................... 39 Weapons Prohibited ................................................................................. 40 Criminal Conduct ..................................................................................... 40 Obligation to Report Criminal Record ..................................................... 40-41 Operators of District Vehicles/Travel Allowance Recipients .................. 41 Notice of Traffic Violations ..................................................................... 42 Commercial Driver’s License (CDL) ...................................................... 42 Employee Vehicle Safety ......................................................................... 42 Termination .............................................................................................. 42 Pornography ............................................................................................ 42 Conflict of Interest ................................................................................... 42-44 Violations of Employee Standards of Conduct ........................................ 44 D. Financial Ethics ........................................................................................ 44 Fraud and Financial Impropriety ................................................. 44 Financial Controls and Oversight ................................................ 45 Fraud Investigations ..................................................................... 45 Federal Awards Disclosure .......................................................... 45 Analysis of Fraud ......................................................................... 46 E. Attendance - Absence from Work ........................................................... 46-47 F. Non-Exempt Employee Timekeeping Records ....................................... 47 G. Compensatory Overtime for Eligible Employees .................................... 47 H. Personnel Records: Requirements, Maintenance and Access................. 48-51 I. Alcohol and Drugs: Employee Requirements......................................... 51-52 Drug Free Workplace Requirements Notice ................................ 52 Drug and Alcohol Testing –General Policy ................................. 52 Random Testing for Safety Sensitive Positions ........................... 53 Reasonable Suspicion Testing ..................................................... 53 Drug and Alcohol Offenses ......................................................... 53-54 Finding of Drug or Alcohol Use and Disciplinary Action ........... 54 J. Requirements and Restrictions for Physical Examinations ..................... 54-57 K. Assignment of Employees and Nepotism ................................................ 57-59 L. Supplemental Duties ................................................................................ 59 M. Work Schedules ....................................................................................... 60 N. Work Made for Hire................................................................................. 60 O. Employee Searches .................................................................................. 60 P. Employee Complaints .............................................................................. 60 General Information ..................................................................... 60-62 General Provisions/Filing a Complaint ........................................ 62-66 Complaint Form ........................................................................... 67-68 Q. Hazard Communication Act .................................................................... 69 R. Bloodborne Pathogen Plan ....................................................................... 69-71 S. Asbestos Abatement Program .................................................................. 71 T. Pest Control Information.......................................................................... 72 ii U. Electronic Communication and Data Management ................................. 72-76 V. Information Security and Data Privacy .................................................... 77-79 W. Network/Internet Responsible Use Guidelines ........................................ 79-83 X. Computer Software Policy ....................................................................... 83-84 Y. E-Mail Usage Guidelines ........................................................................ 84-86 Z. CFISD Netiquette..................................................................................... 86-88 AA. ADA, Title IX and 504 Coordinators ...................................................... 88-89 BB. Procedures Relating to Reporting Child Abuse/Neglect ......................... 89-90 CC. Administering Medication to Students .................................................... 90 DD. Student Information ................................................................................. 90-91 IV. BENEFITS ...................................................................................................... 92 A. Required Privacy Notification ................................................................. 93-98 B. Group Medical Insurance