SHIRE OF YALGOO ASSET MANAGEMENT PLAN - 2013 Reliance The professional advice and opinion in this report has been prepared for the exclusive use of the Shire of Yalgoo and for the purposes specified in our letter of engagement. This report is supplied in good faith and reflects the knowledge, expertise and experience of the engagement consultant and is based on the information and representations provided by the Shire of Yalgoo. We accept no responsibility for any loss occasioned by any person acting or refraining from action as a result of reliance on the report, other than the Shire of Yalgoo. Disclaimer The services provided in terms of this engagement comprise an advisory engagement, which is not subject to assurance or other standards issued by the Australian Auditing and Assurance Standard Board and, consequently no opinions or conclusions are intended to convey assurance either expressed or implied. UHY Haines Norton, Perth, a Perth based partnership of trusts (“the Firm”), carries on business separately and independently from other UHY Haines Norton member firms around Australia and New Zealand and UHY member firms worldwide. UHY Haines Norton is a member of Urbach Hacker Young International Limited, a UK company, and forms part of the international UHY network of legally independent accounting and consulting firms. UHY is the brand name for the UHY international network. The services described herein are provided by the Firm and not by UHY or any other member firm of UHY. Neither UHY nor any member of UHY has any liability for service provided by other members. If you seek further information or have any questions relating to this Plan please contact: The Shire of Yalgoo 37 Gibbons Street Po Box 40 Yalgoo WA 6635 P: 08 9962 8042 F: 08 9962 8020 E: [email protected] W: www.yalgoo.wa.gov.au Document Management Version: FINAL Approved by: P Breman Status: ADOPTED Date of adoption: 20 February 2014 ASSET MANAGEMENT PLAN – SHIRE OF YALGOO Contents 1.0 EXECUTIVE SUMMARY .......................................................................................................................... 1 2.0 ABOUT THE SHIRE OF YALGOO ............................................................................................................. 6 3.0 BACKGROUND - ASSET MANAGEMENT ................................................................................................ 7 4.0 STRATEGIC COMMUNITY PLAN ........................................................................................................... 13 5.0 LEGISLATIVE REQUIREMENTS.............................................................................................................. 15 6.0 LEVEL OF SERVICE................................................................................................................................ 17 7.0 RISK MANAGEMENT ............................................................................................................................ 21 8.0 DEMAND FACTORS AND IMPACT ON SERVICES .................................................................................. 22 9.0 DEMAND MANAGEMENT .................................................................................................................... 24 10.0 ASSET INFORMATION .......................................................................................................................... 25 11.0 ASSET RENEWAL/REPLACEMENT ........................................................................................................ 33 12.0 NEW ASSET/ASSET UPGRADES ............................................................................................................ 38 13.0 ASSET DISPOSAL .................................................................................................................................. 40 14.0 ASSET MAINTENANCE AND OPERATIONS ........................................................................................... 41 15.0 CASHFLOW INFORMATION ................................................................................................................. 44 16.0 ASSET GOVERNANCE AND MANAGEMENT MECHANISMS ................................................................. 52 17.0 MONITORING AND REVIEW ................................................................................................................ 53 18.0 ASSET MANAGEMENT IMPROVEMENT PLAN ..................................................................................... 54 19.0 ASSUMPTIONS ..................................................................................................................................... 56 20.0 REFERENCES ........................................................................................................................................ 57 APPENDIX A1 : SEALED ROADS DIMENSIONS AND PROJECTED COSTS ..................................................... 58 APPENDIX A2 : UNSEALED ROADS DIMENSIONS AND PROJECTED COSTS ................................................ 60 APPENDIX A3: FOOTPATHS MEASUREMENTS ........................................................................................... 61 APPENDIX B: PROPERTY ASSETS REMAINING USEFUL LIFE AND VALUES ............................................... 62 APPENDIX C1: OTHER INFRASTRUCTURE ASSETS REMAINING USEFUL LIFE AND VALUES ....................... 64 APPENDIX C2: FURNITURE AND EQUIPMENT ASSET LOCATIONS AND VALUES ....................................... 66 APPENDIX C3: PLANT AND MACHINERY ASSET VALUES ........................................................................... 68 APPENDIX C4: VEHICLE ASSET VALUES...................................................................................................... 69 APPENDIX D: FORECAST ASSET RENEWAL EXPENDITURE ....................................................................... 70 APPENDIX E: ASSET EXPENDITURE .......................................................................................................... 71 APPENDIX F: TRANSPORT ASSETS LIFE AND REPLACEMENT COSTS ....................................................... 73 APPENDIX G: ABBREVIATIONS ................................................................................................................. 74 APPENDIX H: GLOSSARY .......................................................................................................................... 75 ASSET MANAGEMENT PLAN – SHIRE OF YALGOO 1.0 EXECUTIVE SUMMARY 1.0 EXECUTIVE SUMMARY 1.1 Background and Scope This Plan demonstrates the planned management of Shire assets and their associated services. It also demonstrates compliance with the relevant regulations and communicates the funding needed to provide the desired levels of service. The Plan should be read in conjunction with the Shire of Yalgoo: Asset Management Policy; Asset Management Strategy; Strategic Community Plan 2013 to 2023; and Long Term Financial Plan 2013-2028. Data supporting the Plan has been extracted from information provided by the Shire of Yalgoo. No assurance is implied or provided as to the existence, condition, value or associated costs of any of the Shire’s assets. This Plan is generated in accordance with the Shire of Yalgoo Asset Management Policy and forms a component of an overall Asset Management Strategy which addresses the Shire’s current asset management processes. The Plan also sets out the requirements to permit continuous improvement in the management of Shire controlled assets. Each major asset class has been included based on available asset information and, to the extent permitted, the Plan is prepared in line with the relevant framework and guidelines issued by the Department of Local Government and Communities. Figure 1 – Yalgoo Entry sign 1 ASSET MANAGEMENT PLAN – SHIRE OF YALGOO 1.0 EXECUTIVE SUMMARY For the purposes of this Plan, Shire assets have been grouped into three categories being transport, property and general assets. The sub-categories included within each primary category are detailed in the table below. Transport Assets Property Assets General Assets Roads Accommodation Buildings Other Infrastructure Road Seals. Staff Housing. Parks and Community Facilities. Road Pavements. Accommodation Units. Water Play Park. Road Formation. Office/Accomodation. Fencing. Wearing Course. Airports. Kerbing. Entry Statements. Tennis Courts. Footpaths Ablution Buildings Plant and Equipment Concrete Footpaths. Public Toilets. Light Vehicles. Laundry/Ablutions. Heavy Plant. Toilet Block. Floodways Community/Civic Buildings Furniture and Equipment Sealed Floodways. Museum Buildings. Household Furniture. Gravel Floodways Sheds/Storage. IT Equipment/Software. Function Centre. Office – Other Electronic Furniture. Administration/Civic Office Furniture. Buildings. Light Machinery. Public Halls. Sundry Plant and Equipment. Emergency Service Playground Equipment. Buildings. Public Buildings Furniture. Other Buildings. Tools. Culverts Recreation/Sporting Buildings Sheds. Clubrooms. Horse yards/Stalls. Road Signage. Outbuildings Sheds. Livestock Grids. Waste Oil Storage. 2 ASSET MANAGEMENT PLAN – SHIRE OF YALGOO 1.0 EXECUTIVE SUMMARY 1.2 Strategic Asset Management Issues The Shire of Yalgoo commits significant resources to ensure assets are available to deliver services to the community. Historically, assets have been managed based on available funding allocations as part of developing the Annual Budget with limited formal asset planning or reference to whole of life costs. With the potential