APPROVED ON FEBRUARY25, 2015 BY THE BOARD OF COUNTY COMMISSIONERS AT THE WEEKLY BUSINESS SESSION General Discussion; February 12, 2015 2:00 p. m.— BCC Conference Room Commissioners Keith Heck, Cherryl Walker, and Simon G. Hare; Linda McElmurry, Recorder Chair Keith Heck called the meeting to order at 2:00 p.m. 1. Economic Development Recommendation/ Proposal Arthur O' Hare, Finance Director presented Exhibit A, Economic Development showing the updated figures for the Fund. He suggested the Board find ways to alleviate the pressure on the General Fund and consider using Economic Development funds to create a Community Development Director position when Dennis Lewis, Planning Director leaves so they can have someone to assist them. Commissioner Walker reviewed the information that she had provided to the Board, Exhibit B, Economic Development Recommendation. The packet outlined services and programs provided by SOREDI, IVCDO, and SBDC. She then reviewed her recommendations on spending Economic Development Funds. The Board agreed this was a great start. After some discussion, it was decided to bring it back on Tuesday during General Discussion. 2. Other( ORS 192.640( 1) ". notice shall include a list of the principal subjects anticipated to be considered at the meeting, but this requirement shall not limit the ability of a governing body to consider additional subjects.") The Board discussed the necessity of a Liaison for CASA, it was assigned to Commissioner Hare. The Board discussed the underground tanks at the Dimmick site, Commissioner Hare said Karen Homolac with Business Oregon is endeavoring to find funding for that project. Commissioner Heck let the Board know he has relayed their decision to Jack Swift regarding his request for a Resolution on the second amendment. The Board discussed and agreed to form a centennial committee to organize an event for the 100th year anniversary of the courthouse. Commissioner Hare relayed he has seen the preliminary designs for an alternative entrance and they are coming along with the project. Commissioner Hare met with Ryan Johnson, Building Maintenance Manager and they felt the smoking area could be moved closer to the ramp to alleviate issues. Commissioner Hare met with the City to discuss the Justice building and was told the City is doing an assessment. The Board discussed sending a letter to the legislature in support of Parks even though the hearing has been held. Staff is to prepare a letter for Board signature. Linda McElmurry explained the opt out process for Community Dispute Services and the request from Josephine County' s provider to do so. The Board agreed to opt out and directed staff to make it happen. The meeting adjourned at 3: 28 p. m. EXHIBITS A Economic Development Spreadsheet B Economic Development Recommendation 12 - 1 oZ - 5 Ge4nera.( .1) tS k.ss; eF-\ F' KUF' UJtU ECONOMIC DEVELOPMENT AMOUNT Rev. 2/ 12/ 2015) PROJECT NAME 2014-15 Paid Internal Applications I I I Airport General Econ Development I $ 30,000.00 I 15,000. 00 Airport Level Staffing Increase* I $ 30,000.00 I 30,000. 00 Fair General Econ Development I` I $ 20,#x.00 I 10,000. 00 Fair 2013- 14 Project**** I Marketing 1 $ 10,25$.45`I 7, 955.00 Fair Capital Improvement Plan* 8,500.00 I 8, 500.00 Parks General Econ Development 20,000.00 I 10, 000.00 Parks 2013- 14 Whitehorse Park Improvement** 5,4 , E I Planning General Econ ment Development 20,000.00 I 10, 000. 00 I I I External Applications I I Boersma Bros. LLC INVIP Purchase Agreement* 30,000,0 I Ecivis Grant Annual Dues I $ 6,800.001 GP Chamber Annual Dues- all County Departments I $ 3,000.40 I 3, 000.00 IV Chamber Annual Dues I $ 95.00 I 95. 00 IV Comm Dev Org Wheelchair River Accessibility- Forks St Park* I $ 5,240.00 I 5, 240. 00 JCLI Core Library Services* 35,000.00 I 35,000. 00 Small Business Dev Center- RCC ' General Econ Development* I $ 25,000.00 I 25,000. 00 Small Business Dev Center- RCC ' Project Specific* I $ 10,000.00 I Imagine Southern Ore Inc( VonHolliHigh Tech Business Recruitment I $ 50,000.00 SOREDI Annual Dues 25,000.00 25, 000.00 SOREDI 2013- 14 INV Sewer Feasibility Study** 890.70 890.70 I 4. I I I Total Proposed/Approved 338, 184. 15 Budget 2014- 15 539, 000. 00 IBalance Available 2014- 15 I $ 200, 815.85 185,680. 70 Board Approved Projects Remaining balance on prior approved projects Fund Balance June 30, 2014 464, 164. 00 Spent per above 185, 680. 70) Deposit 11/ 4/ 2014 1st Qtr Lottery Proceeds 76, 365.00 Deposit 2/ 3/2015 2nd Qtr Lottery Proceeds 80,415. 00 Cash Balance 2/ 12/ 2015 435,263.30 S:\ FIN\ ALL\ Fund Balance Analyses\210- Grant Projects Fund\2014- 15\ Eton Dev 2014- 15. xlsx 15 Ce' / ak,assIon ECONOMIC DEVELOPMENT BUDGET RECOMMENDATIONS FOR REMAINDER OF FY 2014- 15 BALANCE AVAILABLE AS OF 2- 10- 15 250, 815. 85 SOREDI ( Dues paid: $ 25, 000) ANNUAL MEETING SPONSORSHIP/ PROMO 2, 000 EDGE MARKETING 10,000 GRANT WRITING 10,000 RCC/ SBDC( 2014 paid:$ 25, 000+$ 10,000 Project Specific, not yet paid.) ADDITION DEVELOPMENT/ SUPERVISION 10,000 I. V. COMMUNITY DEVELOPMENT ORGANIZATION REVOLVING LOAN FUND 50,000 25, 000 quarterly): March and May, 2015) JOCO PARKS($ 20,000 budgeted,$ 10,000 paid to date) MATCHING GRANTS 75,000 Priority: Various restrooms and Whitehorse Park project.) CITY OF GRANTS PASS RFP— STRATEGIC PLAN FOR CITY/ JOCO @ 50% 37, 500 WOOD" PROJECT LOCAL COMPANY EXPANSION 24, 500 TOTAL 219,000.00 TOTAL AVAILABLE FOR UNEXPECTED OPPORTUNITIES $ 31, 815. 85 q3 ECONOMIC DEVELOPMENT Rev. 1/ 29/ 2015) PROJECT NAME Internal Applications Airport General Econ Development m ° x,. 1$ 15,000 paid to date Airport Staffing Level Increase* Paid Fair General Econ Development M; $ 10, 000 paid to date Fair 2013- 14 Marketing Project* 7, 955 paid to date Fair Capital Improvement Plan* Nom= ; Paid Parks General Econ Development 10, 000 paid to date w , $ Parks 2013- 14 Whitehorse Park Improvement** 14:",e Planning General Econ Development i a .'$ 10, 000 paid to date External Applications Boersma Bros. LLC NVIP Purchase Agreement* 14 i Ecivis Grant Annual Dues I° = a 0, f'« GP Chamber Annual Dues- all County Departments A Pending IV Chamber Annual Dues Pending I IV Comm Dev Org Wheelchair Accessibility- River Forks St Park* 1,$: . O Paid I JCLI Library Core Services* lki,=Aixama, Paid " Small Business Dev Center- RCC General Econ Development* 1,$;:::: 414111 Paid Small Business Dev Center- RCC Project Specific* SOREDI Annual Dues 1 :- 1', y Paid SOREDI 2013- 14 NV Sewer Feasibility Study*" I `;.. • ?' : Paid Total Proposed/Approved I $ 288, 184. 15 Budget 2014- 15 I $ 539,000.00 Balance Available 2014- 15 I $ 250, 815. 85 Board Approved Projects Remaining balance on prior approved projects Fund Balance June 30, 2014 464, 164.00 Deposit 11/ 4/2014 1st Qtr Lottery Proceeds 76, 365.00 Cash Balance Jan 28, 2015 540, 529.00 S:\ FIN\ ALL\ Fund Balance Analyses\ 210- Grant Projects Fund\ 2014- 15\ Econ Dev 2014- 15. xlsx 0, Schedule of Economic Development Payments July 2010 to October 2014 Economic Dev Breakdown 14- 15 Budget Paid to date IV Chamber 95 GP Chamber 500 Ecivis Grant 6, 800 SOREDI 25, 000 25,000 SOREDI 2013- 14 891 Small Business Dev Center- RCC 25, 000 25,000 Small Business Dev Center- RCC 10, 000 Josephine Community Libraries CORE Services 35, 000 35,000 Boersma Bros. LLC 2013- 14 30,000 Budget Available for Project Requests 297,056 430,342 85, 000 Interfund Transfers Parks 20, 000 6,667 Parks 2013- 14( Whitehorse) 8, 400 Fair 20, 000 6,667 Fair 2013- 14( Marketing) 10, 258 Airport 30, 000 10,000 Planning 20,000 6,667 108, 658 30,001 Total 2014- 15 539,000 115, 001 Economic Dev Breakdown 13- 14 Budget Paid to date i Fair- Marketing 20,000 9,643 Parks- Whitehorse Park 20,000 11, 600 GPChamber/ IV Chamber Dues 595 595 BR& E Project- GP Chamber 3, 000 3,000 Ecivis Grant Dues Renewal 6, 800 6,800 SOREDI Annual Dues 25, 000 25,000 NV Sewer Grant- SOREDI 25, 000 24,109 RCC- Small Bus. Dev. Ctr 25, 000 25,000 Josephine Community Libraries CORE Services 30, 000 30,000 Advertising Fees Securing Our Safety 1, 000 1,000 Budget Available for Project Requests 123, 605 280, 000 136, 747 Interfund Transfers Parks 20, 000 20,000 Fair 20, 000 20,000 Airport 30, 000 30,000 Planning 35, 000 35,000 105, 000 105, 000 Total 2013- 14 385, 000 241, 747 i C:\ Users\ cwalker\ AppData\ Local\ Microsoft\ Windows\ INetCache\ Content.Outlook\ AIB7ZIU1\ Economic Dev 2010- 2014 Page 1 of 3 Schedule of Economic Development Payments July 2010 to October 2014 Economic Dev Breakdown 12- 13 Budget Paid to date SOREDI Annual Dues 25,000 25,000 IV Data 50, 000 50,000 Kinetic Vehicles 30, 000 30,000 Wildlife Images 10, 000 10,000 E- Civis Grant User License 6,800 Josephine Community Libraries 35, 000 35,000 Rogue Community College 25, 000 25,000 GPChamber/ IV Chamber Dues 595 595 Advertising Fees 66 Planning 2012 Home Occupation Permit Offsets 10,000 2,000 Budget Available for Project Requests 39,405 r 225, 000 184,461 Interfund Transfers Parks 40, 000 40,000 Fair 40,000 40,000 Airport 30, 000 30,000 Planning 40, 000 t 150,000 110,000 Total 2012- 13 375,000 294,461 Economic Dev Breakdown 11- 12 Budget Paid to date SOREDI Annual Dues 25, 000 25,000 RCC IV Business Entrepreneurial Center 25, 000 25,000 2011 BR& E Survey- payment in July 2011 2, 500 2,500 21st Century Library Project 30,000 30,000 AG 2 Arts( tourism) Project 3, 000 3,000 Planning 2012 Home Occupation Permit Offsets 20,000 10,000 105, 500 95, 500 Interfund Transfers Parks 40, 000 40,000 Fair 40,000 40,000 Airport 30,000 30,000 Planning 40,000 40,000 150,000 150,000 Total 2011- 12 255, 500