It is expected that a Quorum of the Personnel Committee, Board of Public Works, Plan Commission, Redevelopment Authority and Administration Committee will be attending this meeting: (although it is not expected that any official action of any of those bodies will be taken) CITY OF MENASHA COMMON COUNCIL First Floor Conference Room 100 Main Street Monday, June 4, 2018 Meeting 6:00 PM AGENDA A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. PUBLIC HEARING E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY (five (5) minute time limit for each person) F. REPORT OF DEPARTMENT HEADS/STAFF/CONSULTANTS 1. Menasha Lead Outreach—Dr. Kathleen Sheridan 2. Presentation on new Fox Cities Sports Facility—Pam Seidl and Bob Buckingham 3. Clerk Galeazzi - the following minutes and communications have been received and placed on file: Minutes to receive: a. Administration Committee, 5/21/2018 b. Board of Public Works, 5/21/2018 c. City Hall Safety Committee, 4/5/2018 d. Housing Authority, 5/15/2018 e. Library Board, 5/23/2018 f. Neenah-Menasha Sewerage Commission 3/27/2018, 4/24/2018, 5/1/2018 g. Public Works/Parks Safety Committee, 3/28/2018 h. Redevelopment Authority, 5/22/2018 Communications: i. City of Menasha Sewer System Evaluation Survey, Phase No. 3, Segment 5b Foundation Drain and Sump Pump Inspections (3rd and Final Letter). j. Protocol Committee Memorandum, 5/31/2018, Mayor Merkes k. Spring Electronics Recycling Event Memorandum, 5/31/2018, Mayor Merkes l. Racine Street Bridge Information, Public Works Department m. Racine Street Bridge Information, ECWRPC n. Status of Racine Street Bridge Funding at the State Level Memorandum, 5/31/2018, Mayor Merkes o. Racine Street Bridge Information, Alderman Nichols p. Motion Concerning Racine Street Bridge Memorandum, 5/29/2018, Alderman Krueger G. CONSENT AGENDA (Prior to voting on the Consent Agenda, items on the Consent Agenda may be removed at the request of any Alderman and placed immediately following action on the Consent Agenda. The procedures to follow for the Consent Agenda are: (a) removal of items from Consent Agenda; and (b) motion to approve the items from Consent Agenda.) Minutes to approve: 1. Common Council, 5/21/2018 City of Menasha Common Council Agenda June 4, 2018 Page 2 Administration Committee, 5/21/2018, Recommends the Approval of: 2. Apply for, Receive, and Spend Taking Action with Data Grant Funds. 3. Receive and spend the awarded grant funds to purchase a new K-9 and allow an officer to travel to Kansas for the training. Board of Public Works, 5/21/2018, Recommends the Approval of: 4. Payment—Vinton Construction Company; Contract Unit No. 2018-01; Main Street Reconstruction; $172,947.50 (Payment No. 2) 5. Sprint Cell Tower Lease Agreement. H. ITEMS REMOVED FROM THE CONSENT AGENDA I. ACTION ITEMS 1. Accounts payable and payroll for the term of 5/24/2018—5/31/2018 in the amount of $1,149,994.35 2. Beverage Operators License Applications for the 2017-2019 licensing period. 3. Liquor License Applications Recommended for Approval for the 2018-2019 licensing year 4. Outdoor Alcohol Beverage Permit (July 1, 2018 to June 30, 2019) Applications for the 2018-2019 licensing year 5. Outdoor Alcohol Beverage Permit (April 1, 2018-November 30, 2018) Applications for the 2018-2019 licensing year 6. Remove Alternative J and recommend Alternative B as the preferred option for the Racine Street Bridge and the City of Menasha has no interest in ownership of the Racine Street Bridge (Alderman Taylor) J. HELD OVER BUSINESS K. ORDINANCES AND RESOLUTIONS 1. R-16-18 An Intergovernmental Agreement to Satisfy Eligibility for Recycling Consolidation Grant for Calendar Year 2019 (Introduced by Alderman Langdon; Recommended by Board of Public Works) L. APPOINTMENTS M. CLAIMS AGAINST THE CITY N. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA (five (5) minute time limit for each person) O. ADJOURNMENT MEETING NOTICE Monday, June 18, 2018 Common Council Meeting – 6:00 p.m. Committee Meetings to Follow "Menasha is committed to its diverse population. Our Non-English speaking population and those with disabilities are invited to contact the Menasha City Clerk at 967-3603 24-hours in advance of the meeting for the City to arrange special accommodations." CITY OF MENASHA ADMINISTRATION COMMITTEE DRAFT First Floor Conference Room 100 Main Street, Menasha May 21, 2018 MINUTES A. CALL TO ORDER Meeting called to order by Chairman Nichols at 8:00 p.m. B. ROLL CALL PRESENT: Aldermen Stan Sevenich, Mark Langdon, Steve Krueger, Tom Grade, Ted Grade, Randy Ropella, Rebecca Nichols, James Taylor. ALSO PRESENT: Mayor Merkes, CA Captain, PC Styka, FC Kloehn, ASD Jacobs, CDD Schroeder, DPW Radomski, PHD McKenney, Clerk Galeazzi. C. MINUTES TO APPROVE 1. Special Administration Committee, 5/7/18 2. Administration Committee, 5/7/18 Moved by Ald. Krueger seconded by Ald. Langdon to approve Special Administration Committee and Administration Committee minutes of 5/7/18 Motion carried on voice vote. D. DISCUSSION/ACTION ITEMS 1. Apply for, Receive and Spend Taking Action with Data Grant Funds. PHD McKenney explained the grant is supported by the WI Department of Health Services (DHS). The grant of $10,000 is to be used to develop new, innovative, or enhanced projects to improve public health. If received, the Health Department intends to use the funds to help reduce lead hazards in Menasha homes. Their plan is to enhance a data base with the ages of homes to assess lead risks, provide education to families on lead hazard in homes, collaborate with medical personnel to increase the number of children receiving blood lead level testing, maintain the home water filtration program, and conduct a cost benefit analysis of integrating the project into current health department programs. PHD McKenney stated this is a very competitive grant, however there is compelling reason to apply for funds, given the statistics the Health Department has gathered in Menasha. Moved by Ald. Langdon seconded by Ald. Krueger to recommend to Common Council to approve the request to apply for, receive, and spend the Taking Action with Data grant opportunity. Motion carried on roll call 8-0. 2. Receive and Spend K-9 Grant Funds. PC Styka explained with the recent departure of an officer and his K-9, the department has been working with a kennel in Kansas to replace the K-9. The kennel has offered a $2,500 grant to help with the cost of the dog and training. Through donations received from the community and budgeted funds, the cost to purchase the K-9 is fully funded. General discussion ensued on the age and working life of the dog, type of breed that is best suited for police work, matching the K-9 with the handler, sharing the K-9 with neighboring municipalities, and allowing an officer to travel to Kansas for the training. Administration Committee Minutes May 21, 2018 DRAFT Page 2 Moved by Ald. Taylor seconded by Ald. Langdon to recommend to Common Council to approve accepting and spending the awarded grant funds to purchase a new K-9 for the City of Menasha and allow an officer to travel to Kansas for the training. Motion carried on roll call 8-0. E. ADJOURNMENT Moved by Ald. Taylor seconded by Ald. Tom Grade to adjourn at 8:16 p.m. Motion carried on voice vote. Deborah A. Galeazzi, WCMC City Clerk CITY OF MENASHA Board of Public Works DRAFT First Floor Conference Room 100 Main Street, Menasha May 21, 2018 MINUTES A. CALL TO ORDER Meeting called to order by Chairman Krueger at 8:20 p.m. B. ROLL CALL PRESENT: Aldermen Sevenich, Langdon, Krueger, Tom Grade, Ted Grade, Ropella, Nichols, Taylor. ALSO PRESENT: Mayor Merkes, CA Captain, PC Styka, FC Kloehn, ASD Jacobs, CDD Schroeder, DPW Radomski, PHD McKenney, Clerk Galeazzi C. MINUTES TO APPROVE 1. May 7, 2018 Moved by Ald. Langdon seconded by Ald. Ropella to approve minutes. Motion carried on voice vote. D. DISCUSSION / ACTION ITEMS 1. Payment – Vinton Construction Company; Contract Unit No. 2018-01; Main Street Reconstruction; $172,947.50 (Payment No. 2) DPW Radomski explained the project is on schedule to be complete by the first week in June. Moved by Ald. Langdon seconded by Ald. Tom Grade to recommend to Common Council payment to Vinton Construction Company, Contract Unit No. 2018-01 for Main Street reconstruction in the amount of $172,947.50 (Payment No. 2). Motion carried on roll call 8-0. 2. 2017 Stormwater Utility Report ASD Jacobs reviewed the financial reports on the stormwater fund. The reports covered from 2009-2017. Year 2017 is unaudited at this time. DPW Radomski explained a plan recently adopted by the Common Council that addresses what to expect with stormwater over the next five years. Moved by Ald. Langdon seconded by Ald. Ted Grade to accept the 2017 Stormwater Report. Motion carried on roll call 8-0. 3. R-16-18 Intergovernmental Agreement to Satisfy Eligibility for Recycling Consolidation Grant for Calendar Year 2019 (Introduced by: Alderman Langdon) DPW Radomski explained the annual agreement with Winnebago County to help the municipalities in Winnebago County qualify for the Wisconsin Recycling Consolidation Grant. Funds from the grant will help with educating citizens on recycling. Moved by Ald. Langdon seconded by Ald. Tom Grade to recommend to Common Council R-16-18 Intergovernmental Agreement to Satisfy Eligibility for Recycling Consolidation Grant for Calendar Year 2019. Motion carried on roll call 8-0. Board of Public Works Minutes May 21, 2018 DRAFT Page 2 4. Sprint Cell Tower Lease Agreement DPW Radomski explained the increase of antennas and other equipment for installation on the cell tower at the Public Works Facility.