2008-2009 EMPLOYEE HANDBOOK For All Employees Cypress-Fairbanks Independent School District TABLE OF CONTENTS Page I. OVERVIEW ...................................................................................................... 1 A. Employee Acknowledgment.................................................................... 2 B. Superintendent’s Letter............................................................................ 3 C. Introductory Comments/Trustees............................................................. 4 D. Philosophy, Vision and Mission .............................................................. 5 E. District Goals ........................................................................................... 6 II. GENERAL INFORMATION........................................................................... 7 A. Who Can Help You?................................................................................ 8 B. Emergency Procedures............................................................................. 9 C. Office Locations....................................................................................... 10 D. Campus Addresses and Work Schedules................................................. 11-17 E. School District Map ................................................................................. 18-19 F. District Organization Chart...................................................................... 20 G. District Calendar ...................................................................................... 21 H. Non-Optional Holidays............................................................................ 22 III. EMPLOYEE RELATIONS .............................................................................. 23 A. Superintendent’s Letter: Healthy Work Place ........................................ 24 B. Equal Opportunity Employment.............................................................. 25 C. Employee Standards of Conduct.............................................................. 25-33 Compliance with Laws & Policies............................................... 25 Safety Requirements .................................................................... 26 Dress and Grooming .................................................................... 26 Tobacco Use................................................................................. 26 Alcohol & Drugs.......................................................................... 26 Drug-Free Workplace .................................................................. 26 Pagers/ Phones in the Workplace................................................. 27 Firearms Prohibited...................................................................... 27 Criminal Conduct......................................................................... 27 Obligation to Report Criminal Record......................................... 28 Operators of District Vehicles/Travel Allowance Recipients...... 28 Notice of Traffic Violations......................................................... 29 Commercial Driver’s License (CDL) .......................................... 29 Employee Vehicle Safety............................................................. 29 Termination.................................................................................. 29 Pornography ................................................................................ 29 Regular Attendance and Promptness ........................................... 29 Conflict of Interest ....................................................................... 29 Violations of Employee Standard of Conduct ............................. 31 Financial Ethics............................................................................ 31-33 D. Sexual Harassment................................................................................... 33-40 i E. Attendance - Absence from Work ........................................................... 40 F. Non-Exempt Employee Timekeeping Records ....................................... 40 G. Compensatory Overtime for Eligible Employees.................................... 41 H. Personnel Records: Requirements, Maintenance and Access................. 41-45 I. Alcohol and Drugs: Employee Requirements......................................... 45 Drug and Alcohol Offenses ......................................................... 45 Drug and Alcohol Testing............................................................ 46 J. Requirements and Restrictions for Physical Examinations ..................... 47-48 K. Assignment of Employees and Nepotism................................................ 48-51 L. Supplemental Duties ................................................................................ 51 M. Work Schedules ....................................................................................... 51 N. Work Made for Hire................................................................................. 51 O. Employee Complaints.............................................................................. 52-57 P. Hazard Communication Act .................................................................... 58 Q. Bloodborne Pathogen Plan....................................................................... 58 R. Asbestos Abatement Program.................................................................. 60 S. Pest Control.............................................................................................. 60 T. Electronic Communication and Data Management ................................. 60-64 U. Network/Internet Acceptable Use Guidelines ......................................... 64-68 V. Computer Software Policy....................................................................... 68 W. E-Mail Usage Guidelines ........................................................................ 69 X. CFISD Netiquette..................................................................................... 71 Y. ADA, Title IX and 504 Coordinators ...................................................... 73-74 Z. Procedures Relating to Reporting Child Abuse/Neglect ......................... 74 AA. Student Code of Conduct and Handbook................................................. 74 IV. BENEFITS ...................................................................................................... 75 A. Required Privacy Notification ................................................................. 76-79 B. Group Medical Insurance Program.......................................................... 80 C. Enrollment Procedures ............................................................................ 81 D. Listing of Plans with Contact Information .............................................. 84-85 E. Plan Options and Rates ............................................................................ 85-92 F. Tax Deferred Investment Programs......................................................... 93-94 G. Pre-existing Condition Limitations & Health Plan Coverage Certifications 94 H. Premium Only Plan (POP) ...................................................................... 94-97 I. Women’s Health And Cancer Rights Act of 1998................................... 97 J. COBRA Insurance Extension ................................................................. 98-99 K. Retirement Information and Checklist..................................................... 100-103 V. LEAVES AND ABSENCES.............................................................................. 104 Definitions............................................................................................................ 105 State Personal Leave............................................................................................ 105-107 Local Sick Leave.................................................................................................. 107 Use and Recording of Personal and Sick Leave .................................................. 107-109 Family and Medical Leave Act............................................................................ 109-116 Physical Assault Leave ........................................................................................ 116-118 ii Temporary Disability........................................................................................... 118-120 Miscellaneous Leaves of Absence....................................................................... 120 Professional Study Leave............................................................. 120 Paraprofessional/Ancillary Employee Study Leave .................... 120 Jury Duty...................................................................................... 121 Other Court Appearances............................................................. 121 Religious Holidays....................................................................... 121 Military Leaves ............................................................................ 122-123 I. Worker’s Compensation .......................................................................... 123-126 J. Employee Vacation Days......................................................................... 126-127 VI. SERVICES ...................................................................................................... 128 A. Employee Organizations & Committees ................................................ 129 B. District Professional