NIT Ref No: 3006/ENQ/763TF/E-PRO/ 01/E3 NOTICE INVITING ENQUIRY GOVT. OF INDIA BORDER ROADS ORGANISATION GENERAL RESERVE ENGINEER FORCE HQ 763 BORDER RAOD TASK FORCE (SINGLE STAGE TWO BID TENDER ENQUIRY) Name of Work: Supply of stores for Tawanchu Bridge & ARA demand at 535 SSTC under HQ 763 BRTF Project Vartak in Arunachal Pradesh. 1. Online bids are invited for supply of items as mentioned in BOQ. 2. Enquiry document may be downloaded from Central Public Procurement Portal site https://eprocure.gov.in/eprocure/app as per the schedule given below: CRITICAL DATE SHEET Date of Publishing 03 Dec 2018 at 1800 hrs Bid Document Download Date 04 Dec 2018 at 0900 hrs Clarification Start Date 04 Dec 2018 at 0930 hrs Clarification End Date 07 Dec 2018 at 1800 hrs Bid Submission Start Date 08 Dec 2018 at 0900 hrs Bid Submission End Date 24 Dec 2018 at 1800 hrs Technical Bid Opening Date 26 Dec 2018 at 1000 hrs Financial bid opening date To be fixed later on 3. Bids shall be submitted online only at CPPP website: https://eprocure.gov.in/eprocure/app. Offline /Manual bids shall not be accepted. Bidders are advised to follow the instructions provided in the „Instructions to Bidders for the e- submission of the bids online through the Central Public Procurement Portal for e- Procurement at https://eprocure.gov.in/eprocure/app‟. 4. Commander HQ 763 BRTF, will be the Accepting Officer hereinafter referred to as such, for the purpose of this bid. 5. Intending bidders are advised to visit again CPPP web site https://eprocure.gov.in/eprocure/app 3 days prior to date of submission of bids for any corrigendum / addendum/ amendment. 6. Bidding procedure shall be single stage-two bid system and bid documents are to be prepared in two parts as under :- (a) Part -I (Technical Bid-T Bid) (b) Part-II (Price Bid-Q Bid) 2 7. Part-I Technical Bid-T Bid 7.1. The following documents will be scanned and uploaded at the time of online Technical bid submission:- (a) The name of firm, address, its registration details, bank details, tax registration details etc alongwith copy of all certificates as per format enclosed at Appx „A‟. (b) Undertaking from bidder to accept and comply with all clauses mentioned in the enquiry document as per format enclosed at Appx „B‟. (c) GST certificate alongwith GST No and complete details which is mandatory for placing of supply order and deduction of TDS. (d) PAN card or Adhar card . (e) Earnest Money Deposit (EMD) instrument, unless bidder is exempted as per EMD clause mentioned in this enquiry document. (f) In case firm is enlisted with HQ DGBR or with Central Purchase Organization or is MSME for supply of stores or registered as Contractor with HQ DGBR, a copy of such enlistment/registration certificate. (g) In case firm is original manufacturer, copy of certificate/license to this effect. (h) Certificate from NABL/Govt accredited lab that the quality of item has been tested as per laid down specifications and found satisfactory. 7.2 Earnest money will be deposited by bidder unless exempted as per EMD clause mentioned in this enquiry document. Original EMD instrument be submitted by post/through representative on or before the Technical bid opening date/time as mentioned in critical date sheet in the office of HQ 763 BRTF (Khirmu, Arunachal Pradesh). 7.3 In case of failure to submit documents or in case of discrepancy noticed in the documents, the Technical bid will be rejected and bidder will be declared non qualified. 7.4 Price bid of non qualified bidders, based on evaluation of Technical Bid, will not be opened online. 8. Part-II (Price bid –‘Q’ Bid) 8.1 Price Bid shall be quoted in the Microsoft Excel sheet uploaded as BOQ on the CPP website. (on CPPP site https://eprocure.gov.in/eprocure/app). Example for quoting/filing of Rate & Taxes in BOQ are as under:- Item Qty A/U Basic C GST S GST I GST Total Amt Total Amt cost (in %) (In %) (in %) without tax with Tax Dak 80 Nos 10 9.00 9.00 800.00 944.00 Folder (Automatic (Automatic calculated) calculated) Please ensure that in column 14, 15 & 16 of BOQ, whichever taxes are applicable i.e. 5%, 12%, 18% & 28% only are endorsed (e.g. 18 and not as 18%). If the taxes are not quoted correctly as applicable, the bid will be rejected & bidder shall have no claim on account of such omissions on his part. 3 8.2 Rates shall be quoted for delivery at the consignee location specified. Freight charges, where applicable, will be specified separately. The total amount without tax quoted by the firm shall be inclusive of packaging charges, cost of insurance, loading/unloading, transportation charges and all incidentals for delivery at consignee location. Tax payable, shall be specified separately. 8.3 Rates quoted in Price bid shall remain valid for the period of 90 days from the date of opening of bid. 8.4 No increase in the rates is admissible after the date of opening of the bid, on account of any increase in the cost of input or on account of any statutory increase in any taxes or duty. 8.5 The total landed cost at destination (Consignee‟s location) would be the basis for ranking of the Price bids. Ranking of the Price bid will be based on the lowest of the “Total Landed Cost” of the ordered quantity which will comprise of basic cost, freight charges and all other taxes & duties as quoted by the Bidder in his Price Bid. Earnest Money Deposit 9. MSME and the firms/suppliers who are enlisted with HQ DGBR or with Central Purchase Organisation for supply of stores or registered as Contractor with HQ DGBR need not to submit any earnest money deposit with their bid. For this purpose all such firm/suppliers shall provide copy of enlistment /registration certificate. 10. Firms/Suppliers other than those listed above may also participate in this enquiry but their offer shall accompany an Earnest money of ` 4,240.00 (` four thousand two hundred forty only) in the form of Fixed Deposit Receipt or Bank Guarantee from any of the commercial banks drawn in favour of Commander, HQ 763 BRTF payable at SBI Tawang (AP) having validity/maturity period of Six Months. Earnest Money Deposit of un-successful firms/suppliers shall be returned to them immediately on placing of Supply Order. 11. Forfeiture of Earnest Money Deposit may be affected on account of one or more of the following reasons:- (a) Bidder withdrawing his bid during the validity period of bid. (b) Bidder not responding to requests on clarifications of its bid. (c) In case of the successful Bidder (S) withdrawing, amending, impairing or derogating from the tender enquiry within validity period of bid. Acceptance of Offer 12. Commander HQ 763 BRTF is the Accepting Officer for this offer and referred hereinafter as such. 13. During evaluation and comparison of bids, the Accepting Officer may, at his discretion, ask the bidder for clarification of his bid. The request for clarification will be given in writing and no change in prices or substance of the bid will be sought, offered or permitted. No post-bid clarification on the initiative of the bidder will be entertained. 14. The Accepting Officer reserves the right to accept the offer in parts based on the lowest item rates received in the bid. 4 15. The Accepting Officer does not bind himself to accept the lowest bid or any other bid and reserves the right to accept or reject any of the bids either in part or in full without assigning any reasons whatsoever thereto. 16. The Accepting Officer reserves his right to accept a bid submitted by a Public Undertaking, giving a purchase preference over other bidders which may be lower, as are admissible under the Govt policy. No claim for any compensation or otherwise shall be admissible from such bidders whose bids may be rejected on account of the said policy. Consignee, Delivery & Delivery Period 17. The stores are to be consigned to consignee unit OC, 535 SS&TC (GREF) C/o 99 APO. 18. The stores are to be delivered at site HQ 535 SS&TC (GREF), C/o 99 APO. 19. The responsibility for loading and unloading of stores shall rest with the supplier. 20. Delivery of stores is required to be completed within 30 days from the date of issue of supply order. 21. Supply order can be cancelled unilaterally by the Buyer in case items are not received within the contracted delivery period. 22. No extension of delivery period will be granted except in exceptional circumstances beyond the control of supplier. In such cases supplier should apply for extension of delivery period well in advance but not later than the last date of delivery. The extension of delivery period with or without Liquidated Damages will be at the sole discretion of the buyer. Inspection 23. The inspecting authority will be a Board of Officers convened by consignee unit and inspection will be done at consignees/delivery location. 24. The Accepting Officer however reserves the right to subject the stores to a second inspection by an authority nominated by him or to inspect the stores himself within four months from the date of acceptance. 25. In case the items are found not according to specifications/satisfaction of the inspecting authority, the stores are liable to be rejected and will have to be replaced without any additional cost by the supplier/firms.