KOLUTHARA EXPORTS LTD, KELTRON ROAD, AROOR, ALAPPUZHA, KERALA ANNUAL REPORT FOR THE PERIOD 2019 - 2020 CONTENTS PAGES 1. BOARD OF DIRECTORS 1 2. NOTICE 2 - 10 3. DIRECTORS' REPORT 11 - 21 4. INDEPENDENT AUDITORS REPORT 22 - 35 5. BALANCE SHEET 36 6. PROFIT AND LOSS ACCOUNT 37 7. CASH FLOW STATEMENT 38 8. NOTE NO.1 SIGNIFICANT ACCOUNTING POLICIES 39 - 41 9. NOTE 10 DEPRECIATION STATEMENT 42 10. NOTES 2 TO 35 43 - 54 31 st Annual Report 2020 KOLUTHARA EXPORTS LTD, KELTRON ROAD, AROOR, ALAPPUZHA, KERALA BOARD OF DIRECTORS ANTONY VARGHESE KOLUTHARA Managing Director GRACE ANTONY KOLUTHARA Director P.A VARGHESE Director JOSEPH JOSEPH Director K.J. JOSEPH Director REGISTERED OFFICE & FACTORY VII/ 45 , Keltron Road, Aroor - 688 534 , Alappuzha District, Kerala. CIN - U51909KL1989PLC005486 BANKERS Federal Bank Ltd Aroor, Alappuzha Dist. - 688 534 AUDITORS M/s. George, John and Prabhu, Chartered Accountants, Cochin - 682 016 . Registrar & Transfer Agent BTS Consultancy Services Pvt. Ltd., 1st Floor, M S Complex, Plot No.8, Sastri Nagar, Near Rettery / Beh RTO North, Kolathur, Chennai – 600099 31 st Annual Report 2020 KOLUTHARA EXPORTS LTD, KELTRON ROAD, AROOR, ALAPPUZHA, KERALA NOTICE Notice is hereby given that the 31 st Annual General Meeting of the Members of Koluthara Exports Ltd will be held on Tuesday, 22 nd December, 2020, at 11.30 a.m., through Video Conferencing (VC) / Other Audio Visual Means (OAVM) in accordance with the applicable provisions of the Companies Act, 2013 read with MCA General Circular No. 20/2020, 14/2020 and 17/2020 dated 5 th May, 2020, 8 th April, 2020 and 13 th April, 2020 to transact the following business. The venue of the meeting shall be deemed to be the Registered Office of the Company at Keltron Road, Aroor, Alappuzha Dist., Kerala Ordinary Business 1. To receive, consider and adopt the Audited Standalone Financial Statements of the Company for the Financial Year ended March 31, 2020, the Reports of the Board of Directors and Auditors thereon. 2. To re-appoint retiring Director Mrs. Grace Antony who retires by rotation at this Annual General Meeting and being eligible, offers herself for re-appointment. For Koluthara Exports Ltd. Antony Varghese (Managing Director) (DIN: 00019110) Place: Aroor Date: 24.11.2020 Notes 1. In line with the MCA Circular dated May, 5 2020, the Notice of the AGM along with the Annual Report for the financial year ended 2019-20 is being sent only through electronic mode to those Members whose email addresses are registered with the Company and no physical copy of the Notice has been sent by the Company to any member. The Notice has also been hosted on the website of the Company WWW.KELEXPORTS.COM . 2. In compliance with the said Circulars, the Company has also published a public notice by way of advertisement made on 02.12.2020 in the principal vernacular language newspaper namely-“DEEPIKA” and in English language in “NEW INDIAN EXPRESS” 31 st Annual Report 2020 KOLUTHARA EXPORTS LTD, KELTRON ROAD, AROOR, ALAPPUZHA, KERALA in Kottayam – Alappuzha editions both having a wide circulation, advising the members whose e-mail ids are not registered with the Company to register their email ids with them 3. The members who have not yet registered their e- mail ids with the Company may contact [email protected] (e-mail) or Mobile No. 9447485327, 9446208999, 9495985327, 9446792922 for registering their e- mail ids on or before 14.12.2020. The Company shall send the Notice to such members whose e-mail ids get registered within the aforesaid time enabling them to participate in the meeting and cast their votes. 4. If there is any change in the e-mail ID already registered with the Company, members are requested to immediately notify such change to the Company in respect of shares held. 5. A member is entitled to attend the meeting only through video conferencing. For any clarifications/help on the subject, you are advised to contact Mr. K.M. Yohannan, Manager Administration of the Company in the following e-mail id: [email protected]; telephone: 9446208999. 6. Pursuant to the provisions of the Act, a Member entitled to attend and vote at the AGM is entitled to appoint a proxy to attend and vote on his/her behalf and the proxy need not be a Member of the Company. Since this AGM is being held pursuant to the MCA Circulars on AGM through VC / OAVM, physical attendance of Members has been dispensed with. Accordingly, the facility for appointment of proxies by the Members will not be available for the AGM and hence the Proxy Form and Attendance Slip are not annexed to this Notice. 7. Corporate members intending to authorize their representatives to attend the Meeting are requested to send a scanned certified copy of the board resolution (pdf/jpeg format) authorizing their representative to attend and vote on their behalf at the Meeting. The said Resolution/Authorization shall be sent to the Company by email through its registered email address to [email protected] at least 7 days before the Meeting. 8. In case of joint holder attending the Meeting, only such joint holder who is higher in the order of names will be entitled to vote. 9. Since the AGM will be held through VC / OAVM, the route map to the venue is not annexed to this Notice. 10. The Company has appointed its Secretarial Auditor Mr.A.S Narayananas the Scrutinizer for scrutiny of votes casted through e-voting mechanism for the ensuing AGM. The scrutinizer will submit his report and voting results within the statutory time limit. 31 st Annual Report 2020 KOLUTHARA EXPORTS LTD, KELTRON ROAD, AROOR, ALAPPUZHA, KERALA 11. The documents referred to in the Notice, if any, will be available for inspection at the Company’s registered office during normal business hours on working days up to the date of the AGM. 12. Members are requested to register their e- mail address with the company or the Registrars, BTS Consultancy Services Private Limited, M S Complex, Plot No.8, Shastri Nagar, Near Kolathur RTO, Retteri, Chennai 600099. Ph.No: 044-25565121, E-mail: [email protected] 13. In line with the initiatives of the Government on environmental protection, paper communications could be minimized and electronic communication is appreciated. To support this move, members are welcome to register their email address and full bank particulars. 14. Kindly inform the registrar in case there is a change in your address. 15. Shareholders are also requested to submit their physical share certificates for dematerialization at the earliest since physical transfer of shares is no longer permitted under the Companies Act, 2013. Shareholders Instructions for e-voting 1. As you are aware, in view of the situation arising due to COVID-19 global pandemic, the general meetings of the companies shall be conducted as per the guidelines issued by the Ministry of Corporate Affairs (MCA) vide Circular No. 14/2020 dated April 8, 2020, Circular No.17/2020 dated April 13, 2020 and Circular No. 20/2020 dated May 05, 2020. The forthcoming AGM will thus be held through video conferencing (VC) or other audio visual means (OAVM). Hence, Members can attend and participate in the ensuing AGM through VC/OAVM. 2. Pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended) and MCA Circulars dated April 08, 2020, April 13, 2020 and May 05, 2020, the Company is providing facility of remote e-voting to its Members in respect of the business to be transacted at the AGM. For this purpose, the Company has entered into an agreement with Central Depository Services (India) Limited (CDSL) for facilitating voting through electronic means, as the authorized e-Voting’s agency. The facility of casting votes by a member using remote e-voting as well as the e-voting system on the date of the AGM will be provided by CDSL. 3. The Members can join the AGM in the VC/OAVM mode 15 minutes before and after the scheduled time of the commencement of the Meeting by following the procedure 31 st Annual Report 2020 KOLUTHARA EXPORTS LTD, KELTRON ROAD, AROOR, ALAPPUZHA, KERALA mentioned in the Notice. The facility of participation at the AGM through VC/OAVM will be made available to at least 1000 members on first come first served basis. This will not include large Shareholders (Shareholders holding 2% or more shareholding), Promoters, Institutional Investors, Directors, Key Managerial Personnel, the Chairpersons of the Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee, Auditors etc. who are allowed to attend the AGM without restriction on account of first come first served basis. 4. The attendance of the Members attending the AGM through VC/OAVM will be counted for the purpose of ascertaining the quorum under Section 103 of the Companies Act, 2013. 5. Pursuant to MCA Circular No. 14/2020 dated April 08, 2020, , the facility to appoint proxy to attend and cast vote for the members is not available for this AGM. However, in pursuance of Section 112 and Section 113 of the Companies Act, 2013, representatives of the members such as the President of India or the Governor of a State or body corporate can attend the AGM through VC/OAVM and cast their votes through e-voting. 6. In line with the Ministry of Corporate Affairs (MCA) Circular No. 17/2020 dated April 13, 2020, the Notice calling the AGM has been uploaded on the website of the Company at WWW.KELEXPORTS.COM. The AGM Notice is also disseminated on the website of CDSL (agency for providing the Remote e-Voting facility and e-voting system during the AGM/EGM) i.e.