12803 S. Wacousta Rd., Grand Ledge, MI 48837 517-626-6593 517-626-6405 (Fax) www.WatertownTownship.com BOARD OF TRUSTEES REGULAR MEETING AGENDA MARCH 21, 2016 – 7:00PM CALL TO ORDER – PLEDGE OF ALLEGIANCE – ROLL CALL PUBLIC COMMENT CONSENT AGENDA Correspondence, Routine Bills, & Board Reports AGENDA APPROVAL APPROVAL OF MINUTES 1. February 16, 2016 Board of Trustees Meeting 2. March 10, 2016 Board of Trustees Special Meeting APPROVAL OF BILLS PENDING BUSINESS NEW BUSINESS 1. Planning Commission Re-Appointment - Richard Turcotte (JM) 2. Planning Commission Re-Appointment – Jessie Stipcak (JM) 3. Capital Improvements Plan Annual Review (AP) 4. Proposal to Amend Planning and Zoning Fees (AP) 5. Master Plan Update (AP) 6. Huntington Bank – First Merit Bank Acquisition (JLT) 7. Wage- Rate Study Ad Hoc Committee Recommendation (JT) 8. Looking Glass Regional Fire Authority Request to Townships re: Plymovent (DA) 9. 2016 Road Projects (JT) 10. Group Life Insurance Committee Recommendation (JT) 11. Planning Director Annual Review (JT) 12. Triathalon (JT) 13. Township Manager’s Report (JT) DISCUSSION & PUBLIC COMMENT ADJOURNMENT Watertown Charter Township Board of Trustees March 21, 2016 Meeting Agenda Page 1 of 1 12803 S. Wacousta Rd., Grand Ledge, MI 48837 517‐626‐6593 517‐626‐6405 (Fax) www.WatertownTownship.com MARCH 21, 2016 BOARD PACKET CONTENTS CORRESPONDENCE BOARD REPORTS 1. Amy Kinney, February Treasurer’s Report 2. Andrea Polverento, February Planning Director’s Reports 3. Janice Thelen, February Investment Memo and Schedule of Investments 4. Amy Kinney, Planning Assistant March Report APPROVAL OF MINUTES 1. February 16, 2016 Board of Trustees Meeting 2. March 10, 2016 Board of Trustees Special Meeting APPROVAL OF BILLS 1. McGinty, Hitch, Housefield, Person, Yeadon & Anderson, P.C. 2. Thrun Law Firm 3. Treasurer’s Education Request 4. Rehmann Audit Progress Billing December 31, 2015 REPORTS 1. Clinton County Sheriff’s Department February Report 2. Clinton County Sheriff’s Department March Report 2. Grand Ledge Area District Library January, 2016 Minutes PENDING BUSINESS NEW BUSINESS 1. Planning Commission Re‐Appointment ‐ Richard Turcotte (JM) 2. Planning Commission Re‐Appointment – Jessie Stipcak (JM) 3. Capital Improvements Plan Annual Review (AP) 4. Proposal to Amend Planning and Zoning Fees (AP) 5. Master Plan Update (AP) 6. Huntington Bank – First Merit Bank Acquisition (JLT) 7. Wage- Rate Study Ad Hoc Committee Recommendation (JT) 8. Looking Glass Regional Fire Authority Request to Townships re: Plymovent (DA) 9. 2016 Road Projects (JT) 10. Group Life Insurance Committee Recommendation (JT) 11. Planning Director Annual Review (JT) 12. Triathalon (JT) 13. Township Manager’s Report (JT) Watertown Charter Township Board of Trustees March 21, 2016 Contents Page 1 of 1 WATERTOWN CHARTER TOWNSHIP BILL LIST FOR MEETING MARCH 21, 2016 VENDOR PURPOSE AMOUNT ***PAYROLL PAID 02-29-16 *** ELECTRONIC FEDERAL DEPOSIT GF TWP SHARE SOCIAL SECURITY & MEDICARE $1,702.47 PAYROLL GF PAYROLL FOR STAFF, BOARDS AND COMMITTEES $23,783.84 MERS GF TWP SHARE PENSION COSTS $2,805.47 TOTAL $28,291.78 GENERAL FUND TOTAL $28,291.78 ***BILLS PAID 03-01-16*** AMERICAN PLANNING ASSOCIATION GF ZONING PRACTICE SUBSCRIPTION $95.00 AT&T GF OFFICE LONG DISTANCE $128.69 CARQUEST GF PARTS FOR TWP TRUCK $140.43 CHRISTY SOCHAY GF MEDICAL REIMBURSEMENT $51.25 CONSUMERS ENERGY GF ELECTRIC - HERITAGE PARK $46.43 CONSUMERS ENERGY GF ELECTRIC - LOOKING GLASS PARK $30.45 CONSUMERS ENERGY GF ELECTRIC & GAS - TWP HALL AND GYM $1,267.96 CONSUMERS ENERGY GF ELECTRIC - CEMETERY $49.24 DONNA C. CASE GF MEDICAL REIMBURSEMENT $41.25 DONNA C. CASE GF MILEAGE REIMB - 58 MILES $31.32 DONNA CASE GF CLEANING SERVICES 2/16 - 2/29/16 $487.50 FRONTIER GF CEMETERY PHONE $62.08 GEORGE WEITZEL GF MEDICAL REIMBURSEMENT $127.34 GRANGER GF DISPOSAL OF TRAILER FROM TWP PROPERTY $528.00 JEFFREY S. MACKENZIE GF ASSESSING SVCS 2/16 - 2/29/16 $2,702.72 JENNIFER TUBBS SWEET GF MTA CONFERENCE MEAL REIMB $34.96 LOOKING GLASS REGIONAL FIRE GF MARCH 2016 BUDGET PAYMENT $23,109.90 LOU ANN SOVRAN GF ELECTION POLL BOOK TRAINING $17.63 MEDLER ELECTRIC COMPANY GF LIGHT BULBS FOR OFFICE $142.14 MENARD'S GF NEW TOILETS/PARTS FOR OFFICE $913.20 MICHIGAN COMPANY INC GF SUPPLIES TO WAX SOUTH ROOM FLOOR $120.58 NORTHWESTERN MUTUAL LIFE GF DISABILITY INSURANCE $678.84 PROVIDENCE GF MARCH 2016 TECHCARE $1,005.00 ROSE PEST SOLUTIONS GF PEST CONTROL CONTRACT $55.00 ROSELLA H. LONIER GF ELECTION POLLBOOK TRAINING $17.63 RUTH ALICE THOMPSON GF ELECTION POLL BOOK TRAINING $20.50 S.C.C.M.U.A. SWR MARCH 2016 BUDGET PAYMENT $29,071.98 SOHN LINEN SERVICE, INC. GF OFFICE FLOOR MATS $58.35 SPICER GROUP SWR TRITON INDUSTRIES SEWER INFRASTRUCTURE P $8,466.00 TOTAL $69,501.37 GENERAL FUND TOTAL $31,963.39 SEWER FUND TOTAL $37,537.98 Printed 3/16/2016 11:48 AM WATERTOWN CHARTER TOWNSHIP BILL LIST FOR MEETING MARCH 21, 2016 VENDOR PURPOSE AMOUNT ***PAYROLL PAID 03-15-16 *** ELECTRONIC FEDERAL DEPOSIT GF TWP SHARE SOCIAL SECURITY & MEDICARE $1,629.01 PAYROLL GF PAYROLL FOR STAFF, BOARDS AND COMMITTEES $21,294.37 MERS GF TWP SHARE PENSION COSTS $2,561.75 TOTAL $25,485.13 GENERAL FUND TOTAL $25,485.13 ***BILLS PAID 03-15-16*** ANDREA Z. POLVERENTO GF PRESIDENTIAL PRIMARY $192.19 BUSINESS CARD GF EASTER EGG HUNT SUPPLIES $366.50 BUSINESS CARD GF WOW! INTERNET BILL PAID ONLINE $84.95 BUSINESS CARD GF MAINTENANCE TOOLS & SUPPLIES $16.48 CENTER FOR BUSINESS INNOVATION GF COPIER MAINTENANCE $63.05 CHRISTY SOCHAY GF MILEAGE REIMB - 82.8 MILES $44.71 CLEARZONING, INC. GF MASTER PLAN UPDATE #5/LAND USE REVIEW $1,200.00 CLINTON CONSERVATION DISTRICT GF TREE ORDER FOR PARKS $237.00 CONSUMERS ENERGY GF ELECTRIC - STREETLIGHTS TWP SHARE $285.19 CONSUMERS ENERGY GF ELECTRIC - CEMETERY $53.40 CONSUMERS ENERGY GF ELECTRIC & GAS - TWP HALL AND GYM $1,245.39 CONSUMERS ENERGY GF ELECTRIC - PARK & RIDE LOT $25.89 CULLIGAN OF LANSING MICHIGAN GF BOTTLED WATER/RUSTBUSTER $56.00 DAVIS GLASS & SCREEN GF TWO NEW WINDOWS & LABOR AT TWP HALL $1,480.00 DONNA C. CASE GF MILEAGE REIMB - 78 MILES $42.12 DONNA CASE GF CLEANING SERVICES 3/1/16 - 3/15/16 $487.50 GRANGER GF TRASH PICK UP $30.82 HELEN PATRICIA DAVIS GF PRESIDENTIAL PRIMARY $187.07 HOME DEPOT-CREDIT SERVICES GF MAINTENANCE TOOLS & SUPPLIES $55.11 JACKIE SALISBURY GF PRESIDENTIAL PRIMARY $87.13 JAMES HAGBERG GF PRESIDENTIAL PRIMARY $169.13 JAMES WOZNIAK GF PRESIDENTIAL PRIMARY $181.94 JEFFREY S. MACKENZIE GF ASSESSING SERVICES 3/1/16 - 3/15/16 $2,702.72 JENNY GENEROUS GF ELECTION INSPECTOR TRAINING $20.50 JOHN E. MAAHS GF MEDICAL REIMBURSEMENT $82.00 KENT COMMUNICATIONS, INC. GF ASSESSMENT NOTICE MAILING $441.63 LANSING ICE AND FUEL COMPANY GF GAS FOR TRUCK & EQUIPMENT $102.08 LOU ANN SOVRAN GF PRESIDENTIAL PRIMARY $214.44 MICHIGAN COMPANY INC GF SANITARY NAPKINS FOR PUBLIC BATHROOMS $62.29 MICHIGAN.COM GF FEBRUARY 2016 LEGAL NOTICES $2,105.01 MUNICIPAL INSPECTION SERVICES GF FEBRUARY 2016 INSPECTIONS $14,055.00 Printed 3/16/2016 11:48 AM WATERTOWN CHARTER TOWNSHIP BILL LIST FOR MEETING MARCH 21, 2016 VENDOR PURPOSE AMOUNT ***BILLS PAID 03-15-16*** PITNEY BOWES GLOBAL FINANCIAL GF INK FOR POSTAGE MACHINE $215.38 QUILL CORPORATION GF OFFICE SUPPLIES $188.75 REBECCA HAGBERG GF PRESIDENTIAL PRIMARY $169.13 RONALD V. OVERTON GF MEDICAL REIMBURSEMENT $636.15 ROSELLA H. LONIER GF PRESIDENTIAL PRIMARY $217.38 RUTH ALICE THOMPSON GF ELECTION INSPECTOR TRAINING $20.50 SAM'S CLUB-GECF GF OFFICE & CUSTODIAL SUPPLIES $346.89 SANDY HUBBARD GF ELECTION INSPECTOR TRAINING $20.50 SCOTT MACKIE GF ELECTION INSPECTOR TRAINING $20.50 SEHI COMPUTER PRODUCTS GF P3015 NEW PRINTER - AMY'S WORKSTATION $475.00 SOHN LINEN SERVICE, INC. GF OFFICE FLOOR MATS $58.35 SUSAN MARY MCKEON GF ELECTION INSPECTOR TRAINING $20.50 THOMAS NORTON GF PRESIDENTIAL PRIMARY $181.94 TODD HUFNAGEL GF MEDICAL REIMBURSEMENT $120.00 ULRIKA S. ZAY GF ELECTION INSPECTOR TRAINING $20.50 VERIZON WIRELESS GF TOWNSHIP CELL PHONES $136.56 WOW! BUSINESS GF OFFICE INTERNET $84.95 TOTAL $29,310.22 GENERAL FUND TOTAL $29,310.22 ***BILLS TO BE PAID 04-01-16*** DONNA CASE GF CLEANING SERVICES $487.50 JEFFREY S. MACKENZIE GF ASSESSING SERVICES $2,702.72 MARIDEAN DELONG GF MEDICAL REIMBURSEMENT $550.61 NORTHWESTERN MUTUAL LIFE INS GF DISABILITY INSURANCE $678.84 PHYSICIAN HEALTH PLAN GF HEALTH INSURANCE $6,087.80 SOHN LINEN SERVICE GF OFFICE FLOOR MATS $58.35 SPICER GROUP SWR TRITON INDUSTRIES SEWER INFRASTRUCTURE PROJECT $9,037.25 TOTAL $19,603.07 GENERAL FUND TOTAL $10,565.82 SEWER FUND TOTAL $9,037.25 Printed 3/16/2016 11:48 AM WATERTOWN CHARTER TOWNSHIP BILL LIST FOR MEETING MARCH 21, 2016 VENDOR PURPOSE AMOUNT ***BILLS TO BE PAID AFTER BOARD APPROVAL*** MCGINTY, HITCH, ET AL GF FEBRUARY 2016 LEGAL FEES $1,181.70 MMTA & APT CONFERENCE GF TREASURER COSTS - SEE ATTACHED MEMO $184.60 REHMANN ROBSON GF PROGRESS BILLING FOR 2015 AUDIT $8,000.00 THRUN LAW FIRM GF TAX TRIBUNAL LEGAL FEES $676.00 TOTAL $10,042.30 GENERAL FUND TOTAL $10,042.30 Printed 3/16/2016 11:48 AM Bills, Page 1 Watertown Chartr Township March 21, 2016 Board of TRustees Meeting Bills, Page 2 Watertown Chartr Township March 21, 2016 Board of TRustees Meeting Bills, Page 3 Watertown Chartr Township March 21, 2016 Board of TRustees Meeting Bills, Page 4 Watertown Chartr Township March 21, 2016 Board of TRustees Meeting Bills, Page 5 Watertown Chartr Township March 21, 2016 Board of TRustees Meeting Bills, Page 6 Watertown Chartr Township March 21, 2016 Board of TRustees Meeting Bills, Page 7 Watertown Chartr Township March 21, 2016 Board of TRustees Meeting Bills, Page 8 Watertown Chartr Township