VMOCC Meeting Packet MEETING OF THE Valley Metro Operations and Capital Committee MEETING DATE January 27, 2009 TIME 1:00 p.m. LOCATION MAG Saguaro Room 302 N. 1st Avenue Suite 200 Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 January 20, 2009 Valley Metro Operations and Capital Committee (VMOCC) MAG – Saguaro Room 302 N. 1st Avenue, Suite 200 Tuesday, January 27, 2009 1:00 p.m. Action Recommended 1. Summary Minutes 1. For action Summary minutes from the December 16, 2008 VMOCC meeting are presented for approval. 2. Regional Fare Policy Program 2. For information Mario Diaz, Chief Marketing Officer, will present a summary of the existing Fare Policy Program and potential changes thereto, along with preliminary input from the fare policy public hearings. 3. 2007 Origins and Destinations Study 3. For action Carol Ketcherside, Deputy Executive Director of Planning, will request the VMOCC accept the 2007 Origins and Destinations Study and forward it to the TMC for consideration. 4. Interactive Voice Response (IVR) System for East Valley 4. For action Dial-a-Ride Contract Award Jim Wright, Acting Deputy Executive Director of Operations, will request the VMOCC to forward to the TMC the recommendation to award a contract to Trapeze for an IVR System in an amount not to exceed $142,616. The supporting information for this agenda can now be found on our website at 1 www.ValleyMetro.org. 5. Transit Life Cycle Program (TLCP) Policy Issues and 5. For information Recommendations and possible action Paul Hodgins, Manager of Capital Programming, will lead a discussion with the VMOCC on the TLCP policy issues and recommendations and solicit the VMOCC comments that will be forwarded to the TMC and Budget and Finance Subcommittee (BFS) for consideration. 6. Intelligent Transportation Systems (ITS) Fund Utilization 6. For information and discussion Jim Book, Project Manager, will lead a discussion of prioritized ITS projects that could be brought forward for RPTA Board of Directors approval and programming into the Transit Life Cycle Program (TLCP). 7. Regional Operations Technical Advisory 7. For information Committee (TAC) and discussion Chairman Greg Jordan will lead a discussion on the potential formation of a TAC of the VMOCC to address Regional Operations. 8. Valley Metro Planning Studies Overview Update, 4th 8. For information Quarter 2008 Carol Ketcherside, Deputy Executive Director of Planning, will provide a report on the ongoing studies in the Planning department. 9. Future VMOCC Agenda Items 9. For information Chairman Greg Jordan will request future VMOCC agenda items from the committee members. The attached matrix illustrates past and pending agenda items of the VMOCC. 10. Member Agency Updates 10. For information An opportunity will be provided for VMOCC members to provide an update on projects in their jurisdictions. 11. Public Comment 11. For information An opportunity for general public comment on issues related to Valley Metro RPTA. Up to three (3) minutes will be provided for each speaker. The supporting information for this agenda can now be found on our website at 2 www.ValleyMetro.org. 12. Next Meeting 12. For information The next meeting of the VMOCC is scheduled for February 17, 2009 at 10:00 a.m. at MAG in the Saguaro Room. To attend this meeting via teleconference, contact Rosalia Lopez for the dial-in information. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audio cassette or computer diskette) are available upon request. For further information, please call Nichole Myers, Valley Metro at 602-262-7433 or TDD at 602-495-0936. The supporting information for this agenda can now be found on our website at 3 www.ValleyMetro.org. Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 Valley Metro Operations and Capital Committee Information Summary Agenda Item #1 Date January 20, 2009 Subject Summary Minutes Summary Summary minutes from the December 16, 2008 meeting of the VMOCC are presented for review and approval. Fiscal Impact None Considerations None Prior Committee Action None Recommendation Approve the summary meeting minutes from the December 16, 2008 meeting of the VMOCC. Contact Person Bryan Jungwirth Chief of Staff 602-534-1803 Attachments Summary Minutes 1 Regional Public Transportation Authority 302 N. First Avenue, Suite 700, Phoenix, Arizona 85003 602-262-7433, Fax 602-495-0411 Summary Meeting Minutes of the Valley Metro Operations and Capital Committee (VMOCC) December 16, 2008 MAG Saguaro Room Phoenix, AZ 10:00 a.m. VMOCC Members Present Greg Jordan, City of Tempe, Chair – via teleconference Cathy Colbath, City of Glendale, Vice Chair Kristen Taylor, City of Avondale Mike Normand, City of Chandler Rick Becker, City of Chandler Ken Maruyama, Town of Gilbert Terry Johnson, City of Glendale Christine McMurdy, City of Goodyear Jim Hash, City of Mesa Julie Howard, City of Mesa Randy Roberts, City of Peoria Reed Caldwell, City of Phoenix Al Villaverde, City of Phoenix Madeline Clemann, City of Scottsdale John Kelley, City of Scottsdale Dave Golder, City of Surprise Norma Mancini, City of Surprise Jason Hartong, City of Tempe Marc Pearsall, City of Tempe Arleen Schenck, Maricopa County Members Not Present City of El Mirage Town of Queen Creek Vice-Chair Cathy Colbath called the meeting to order at 10:05 a.m. Mario Diaz, Senior Marketing Manager, informed the committee there will be a Fare Policy Committee meeting on Thursday, December 18, 2008 at 1:00 pm at the Valley Metro Offices. 2 1. Summary Minutes Summary minutes from the following meetings were presented for review and approval. A. October 21, 2008 joint FOAC and VMOCC Meeting B. November 18, 2008 VMOCC Meeting C. December 8, 2008 Special VMOCC Meeting for the Bus Stop Improvement Program Funding Allocation IT WAS MOVED BY MIKE NORMAND, SECONDED BY ARLEEN SCHENCK AND UNANIMOUSLY CARRIED TO APPROVE THE SUMMARY MINUTES FROM THE THREE MEETINGS PRESENTED. 2. Annual Transit Performance Report (TPR) Carol Ketcherside, Deputy Executive Director of Planning, gave a brief overview of the annual TPR. She said staff relies on the data submitted by the contracting agencies to develop the TPR and it is used as a tool for the five-year performance audit for Proposition 400 funded projects. She said detailed information for route- by-route data is available upon request. Ms. Ketcherside said there is a correction on page 11 of the draft TPR – under system summary, operating cost per boarding for paratransit; it should read $35.33, not $31.33. The correction will be made going forward. Mr. Caldwell said the City of Phoenix does not support the annual TPR in its current version. He asked about the purpose of the annual TPR. Bryan Jungwirth, Chief of Staff, said the State Auditor General does performance audits of the Transit Life Cycle Program (TLCP) from the Regional Transportation Plan (RTP), the Prop. 400 funding, every five years. He said staff hired Booz Allen Hamilton with Board approval to do a Service Effectiveness and Efficiency Study (SEES) on measures of performance to monitor the transit system. He said it is something that has to be completed on an annual basis. Mr. Caldwell requested a copy of the entire report before moving forward with the recommended changes before the City of Phoenix will support the TPR. Ms. Ketcherside said the TPR is a report of data and it is a tool for our policy makers to use in analyzing and making decisions about what service changes they might like to make. Ms. Howard asked for clarification on the text under the Farebox Recovery Ratio section on page 5 of the report. Ms. Ketcherside said Valley Metro introduced a lot of new service and the passenger per mile ridership on brand new service is not going to be necessarily as high as the established service. She said because it is new service, the farebox recovery is expected to be lower on that service and some of the new routes are circulators with no fare that’s also going to contribute to the calculation of the farebox recovery. 3 The committee suggested the following items be included in the FY08 TPR: A table showing regional vs. local funding by jurisdiction A table of local contributions Acknowledge the agencies who contributed information and funding IT WAS MOVED BY MIKE NORMAND AND SECONDED BY JULIE HOWARD TO ACCEPT THE DRAFT FY 2008 ANNUAL TRANSIT PERFORMANCE REPORT WITH THE ABOVE CHANGES AND FORWARD IT TO THE TMC FOR CONSIDERATION. The committee suggested in the future that all the data tables be reviewed by all the jurisdictions. They also suggested prior to the TMC meeting, providing the data tables on the Valley Metro website. Mr. Caldwell said City of Phoenix would like recognition for the funds contributed to the data in the TPR. THE MOTION CARRIED. THE CITIES OF PHOENIX AND TEMPE VOTED NO. 3. Short Range Transit Plan (SRTP) Ms. Ketcherside introduced Scott Miller, consultant with HDR, to address the committee. Ms. Clemann suggested the following: ¾ Referring to the Table ES-1: Transit Services in the Region on page 2 of the draft SRTP Executive Summary – she requested for service improvements, to include the paratransit and vanpool information into the summary. ¾ Referring to the Table ES-2: Express & RAPID Routes Map on page 4 of the draft SRTP Executive Summary – she asked if the missing numbers will be included. ¾ She said to make certain that if the data isn’t included, somehow in the text address the fact when that data will be available so that it shows a history of the progress.