Board Meeting Packet November 4, 2014 Clerk of the Board MEMO to the BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT ALLEN PULIDO (510) 544-2020 PH (510) 569-1417 FAX East Bay Regional Park District The Regular Session of the NOVEMBER 4, 2014 Board Meeting is scheduled to commence at Board of Directors 2:00 p.m. at the EBRPD Administration Building, AYN WIESKAMP 2950 Peralta Oaks Court, Oakland, CA President - Ward 5 WHITNEY DOTSON Vice-President - Ward 1 TED RADKE Treasurer - Ward 7 Respectfully submitted, DOUG SIDEN Secretary - Ward 4 BEVERLY LANE Ward 6 CAROL SEVERIN Ward 3 ROBERT E. DOYLE JOHN SUTTER General Manager Ward 2 ROBERT E. DOYLE General Manager P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org 2 AGENDA The Board of Directors of REGULAR MEETING OF NOVEMBER 4, 2014 the East Bay Regional Park BOARD OF DIRECTORS District will hold a regular EAST BAY REGIONAL PARK DISTRICT meeting at the District’s Administration Building, 2950 Peralta Oaks Court, Oakland, CA, commencing at 12:45 p.m. 12:45 p.m. ROLL CALL (Board Conference Room) for Closed Session and 2:00 p.m. for Open Session, on PUBLIC COMMENTS Tuesday, November 4, 2014. CLOSED SESSION Agenda for the meeting is listed adjacent. Times for agenda items are approximate A. Conference with Labor Negotiator: only and are subject to change during the meeting. If you wish Agency Negotiator: Robert E. Doyle, Dave Collins, to speak on matters not on the Jim O’Connor, Sukari Beshears agenda, you may do so under Public Comments at either the Employee Organizations: AFSCME Local 2428 beginning or end of the agenda. Unrepresented Employees: Managers and Confidentials If you wish to testify on an item on the agenda, please complete B. Conference with Legal Counsel: a speaker’s form and submit it to the Clerk of the Board. A copy of the background 1. Anticipated Litigation: materials concerning these agenda items, including any a) Initiation of Litigation – Subdivision (c) of Gov’t Code material that may have been Section 54956.9 (1 case) submitted less than 72 hours before the meeting, is available for inspection on the District’s 2. Existing Litigation – Subdivision (a) of Gov’t Code Sec. 54956.9: website (www.ebparks.org), the Administrative Building a) SPRWLDEF v EBRPD, Alameda County Superior reception desk, and at the Court Case No. RG13663903 meeting. b) EBRPD v. City of Alameda et al., Alameda County Superior Agendas for Board Committee Court Case No. RG12655685. Meetings are available to the c) United States v. 1.41 Acres of Land et al., public upon request. If you wish United States District Court, Northern District of California to be placed on the mailing list d) EBRPD v. Sweningsen Trust, Alameda County Superior to receive future agendas for a specific Board Committee, Court Case No. RGl4745591 please call the Clerk of the e) EBRPD v. Louie et al., Alameda County Superior Board’s Office at (510) 544- Court Case No. VG-10551038 2020. District facilities and meetings comply with the Americans with Disabilities Act. If special accommodations are needed for you to participate, please contact the Clerk of the Board as soon as possible, but preferably at least three working days prior to the meeting. 3 2:00 p.m. OPEN SESSION (Board Room) PLEDGE OF ALLEGIANCE A. APPROVAL OF AGENDA B. PUBLIC COMMENTS C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of September 22, 2014 through October 5, 2014 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of September 16, 2014 (Pulido) (Resolution) (No Cost) c. Resolution to Support Pending State Legislation AB 1193 (Ting) – New Class IV Bikeway Designation (Pfuehler/Doyle) (Resolution) (No Cost) d. Resolution to Support Pending State Legislation SB 1183 (DeSaulnier) – Local Bike Infrastructure Enhancement Act (Pfuehler/Doyle) (Resolution) (No Cost) e. Authorization to Transfer Funds and Enter into a Sole Source Purchase Agreement with Airbus Helicopters, Inc. for Helicopter Hydraulic Servo-Controls and Frequency Adapters (Probets/T. Anderson) (Resolution) (Budget Change) f. Partial Vacation of Resolution Certifying the Environmental Impact Report and Adopting California Environmental Quality Act (CEQA) Findings and Mitigation Monitoring and Reporting Program for the Albany Beach Restoration and Public Access Project: McLaughlin Eastshore State Park (Victor/Nisbet) (Resolution) (No Cost) g. Acceptance of Bid and Authorization to Award a Contract to Slurry Seal: Contra Costa Canal Trail (Barrington/O’Connor) (Resolution) (Budgeted Funds) h. Authorization to Amend the 2014 Budget and Transfer General Funds to an Other than Asset Project Account for District-wide Drought Recovery (Ragatz/O’Connor) (Resolution) (Budget Change) i. Authorization to Negotiate with Various Property Owners (Musbach/Nisbet) (Resolution) (No Cost) j. Resolution to Oppose the City of Dublin Annexation of Doolan Canyon, Measure T (Pfuehler/Doyle) (Resolution) (No Cost) 2:30 p.m. 2. FINANCE AND MANAGEMENT SERVICES a. Authorization to Apply to the California Department of Forestry and Fire Protection for Fuels Management Grants: District-wide (McCormick/Rasmussen/Collins) (Resolution) (No Cost) 4 2:50 p.m. 3. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 3:00 p.m. 4. GENERAL MANAGER’S COMMENTS 3:20 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION 3:25 p.m. 6. BOARD COMMITTEE REPORTS a. Legislative Committee (4-18-14) (Sutter) b. Legislative Committee (5-16-14) (Sutter) c. Legislative Committee (6-20-14) (Sutter) 3:40 p.m. 7. BOARD COMMENTS 4:00 p.m. D. ADJOURNMENT 5 Page Left Blank Intentionally 6 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, November 4, 2014 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of September 22, 2014 Through October 5, 2014 (Auker/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of September 22, 2014 through October 5, 2014. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records. 7 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2014 – 11 – November 4, 2014 APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF SEPTEMBER 22, 2014 THROUGH OCTOBER 5, 2014 WHEREAS, District Resolution No. 1992 – 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of September 22, 2014 through October 5, 2014; Moved by Director , seconded by Director , and adopted this 4th day of November, 2014 by the following vote: FOR: AGAINST: ABSTAIN: ABSENT: 8 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, November 4, 2014 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR b. Approval of the Minutes for the Board Meeting of September 16, 2014 (Pulido) 9 Unapproved Minutes Board Meeting of September 16, 2014 The Board Meeting, which was held on September 16, 2014 at the EBRPD Administrative Building, 2950 Peralta Oaks Court, Oakland CA 94605 was called to order at 12:45 p.m. by Board President Ayn Wieskamp. ROLL CALL Directors Present: Ayn Wieskamp, President Whitney Dotson, Vice President Doug Siden, Secretary Beverly Lane Carol Severin John Sutter Directors Absent: Ted Radke, Treasurer At this time, the Board of Directors met in Closed Session to discuss those items outlined on the agenda. The Open Session of the Board Meeting was called to order at 2:05 p.m. by President Ayn Wieskamp. Staff Present: Acting GM Dave Collins, Jim O’Connor, Debra Auker, Bob Nisbet, Diane Althoff Police Chief Tim Anderson, Carol Victor, Mona Koh, Liz Musbach, Larry Tong, Pam Burnor, Jeff Rasmussen, Mark Ragatz, Jason McCrystle, Jim Townsend, Kristina Kelchner, Kelly Barrington, Julie Bondurant. A. APPROVAL OF AGENDA By motion of Director Siden and seconded by Director Dotson, the Board voted unanimously to approve the Agenda: Directors Present: Whitney Dotson, Beverly Lane, Carol Severin, Doug Siden, Ayn Wieskamp, John Sutter. Directors Absent: Ted Radke. B. PUBLIC COMMENTS Susan Schwartz, President of Friends of Five Creeks, stated that their group has more would-be volunteers, primarily composed of high school and college students, than they could accommodate on their projects. She suggested that the Park District could do more with these volunteers if it dedicated a staff member to supervise these volunteers in various park locations. Directors Sutter and Lane suggested that AGM for Operations Jim O’Connor and the Operations staff consider Ms. Schwartz’ suggestions as volunteers do contribute extensively to the parks. C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR The following item was pulled from the Consent Calendar and will be considered at a future Board meeting: Item C-1-e Authorization to Grant a 33,317-Square Foot Recreational Trail Easement and 7,982- Square Foot Utility Easement to the City of Richmond: Miller/Knox Regional Shoreline 10 Unapproved Minutes Board Meeting of September 16, 2014 By motion of Director Sutter and seconded by Director Lane, the Board voted unanimously to approve the balance of the Consent Calendar: Directors Present: Whitney Dotson, Beverly Lane, Carol Severin, Doug Siden, Ayn Wieskamp, John Sutter, Directors Absent: Ted Radke.