AGENDA COMMUNICATIONS AND LEGISLATIVE LIAISON COMMITTEE MEETING WITH BOARD OF DIRECTORS* ORANGE COUNTY WATER DISTRICT 18700 Ward Street, Fountain Valley, CA (714) 378-3200 Thursday, November 6, 2014, 8 a.m. - Conference Room C-2 *The OCWD Communications and Legislative Liaison Committee meeting is noticed as a joint meeting with the Board of Directors for the purpose of strict compliance with the Brown Act and it provides an opportunity for all Directors to hear presentations and participate in discussions. Directors receive no additional compensation or stipend as a result of simultaneously convening this meeting. Items recommended for approval at this meeting will be placed on the November 19, 2014 Board meeting Agenda for approval. ROLL CALL VISITOR PARTICIPATION Members of the audience wishing to address the Board on items of interest to the public are requested to identify themselves. If the matter on which they wish to comment is an Agenda item, the visitor will be called on when that matter comes up for consideration on the Agenda. If the item is on the Consent Calendar, it will be removed from the Consent Calendar for separate consideration. Visitors are requested to limit their comments to three minutes. ITEMS RECEIVED TOO LATE TO BE AGENDIZED RECOMMENDATION: Determine need to take action on item(s) which arose subsequent to posting of the Agenda (ROLL CALL VOTE: Adoption of this recommendation requires two-thirds vote of the Board/Committee, or, if less than two-thirds of the members are present, a unanimous vote). CONSENT CALENDAR (ITEM NO. 1) 1. MINUTES OF COMMUNICATIONS AND LEGISLATIVE LIAISON COMMITTEE MEETING HELD OCTOBER 2, 2014 RECOMMENDATION: Approve minutes as presented END OF CONSENT CALENDAR MATTERS FOR CONSIDERATION 2. FEDERAL LEGISLATIVE UPDATE RECOMMENDATION: Agendize for November 19 Board meeting: Take action as appropriate 3. STATE LEGISLATIVE UPDATE RECOMMENDATION: Agendize for November 19 Board meeting: Take action as appropriate 1 4. 2015 CHILDREN’S WATER EDUCATION FESTIVAL CONTRACTS RECOMMENDATION: Agendize for November 19 Board meeting: 1) Authorize Agreement to University of California, Irvine (UCI) for an amount not to exceed $53,000 to host the 2015 Children’s Water Education Festival on the UCI campus; and 2) Authorize Equipment and Attraction Rental Contract with James Event Productions, Inc. for an amount not to exceed $88,404 for equipment rentals and event services at the 2015 Children’s Water Education Festival INFORMATIONAL ITEMS 5. ORANGE COUNTY WATER HERO PROGRAM UPDATE 6. PUBLIC AFFAIRS OUTREACH REPORT: OCTOBER CHAIR DIRECTION AS TO WHICH ITEMS IF ANY TO BE AGENDIZED AS A MATTER FOR CONSIDERATION AT THE NOVEMBER 19 BOARD MEETING DIRECTOR’S ANNOUNCEMENTS/REPORTS GENERAL MANAGER’S ANNOUNCEMENT/REPORT ADJOURNMENT 2 COMMUNICATION AND LEGISLATIVE LIAISON COMMITTEE MEMBERS Harry Sidhu - Chair Kathryn Barr – Vice Chair Cathy Green Vincent Sarmiento Steve Sheldon Alternates Roger Yoh - Alternate 1 Shawn Dewane - Alternate 2 Jan Flory - Alternate 3 Denis Bilodeau - Alternate 4 Phil Anthony - Alternate 5 In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Orange County Water District, 18700 Ward Street, Fountain Valley, CA not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the District Secretary. Backup material for the Agenda is available at the District offices for public review and can be viewed online at the District’s website: www.ocwd.com. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the District Secretary at (714) 378-3233, by email at [email protected] by fax at (714) 378-3373. Notification 24 hours prior to the meeting will enable District staff to make reasonable arrangements to assure accessibility to the meeting. As a general rule, agenda reports or other written documentation has been prepared or organized with respect to each item of business listed on the agenda, and can be reviewed at www.ocwd.com. Copies of these materials and other disclosable public records distributed to all or a majority of the members of the Board of Directors in connection with an open session agenda item are also on file with and available for inspection at the Office of the District Secretary, 18700 Ward Street, Fountain Valley, California, during regular business hours, 8 a.m. to 5 p.m., Monday through Friday. If such writings are distributed to members of the Board of Directors on the day of a Board meeting, the writings will be available at the entrance to the Board of Directors meeting room at the Orange County Water District office. 3 1 MINUTES OF BOARD OF DIRECTORS MEETING WITH COMMUNICATIONS AND LEGISLATIVE LIAISON COMMITTEE ORANGE COUNTY WATER DISTRICT October 2, 2014 @ 8:00 a.m. Director Sidhu called the Communications and Legislative Liaison Committee meeting to order in Conference Room C-2 at the District office. The Assistant District Secretary called the roll as follows: Committee Members OCWD Staff Harry Sidhu Mike Markus - General Manager Kathryn Barr Joel Kuperberg - General Counsel Cathy Green Judy-Rae Karlsen - Assistant District Secretary Vincent Sarmiento Gina Ayala, John Kennedy, Diane Pinnick, Steve Sheldon Eleanor Torres, Greg Woodside Alternates Teleconference Roger Yoh (arrived 8:29 a.m.) Casey Elliott - Townsend Public Affairs (TPA) Shawn Dewane Eric Saperstein - ENS Jan Flory (not present) Denis Bilodeau (arrived 8:20 a.m.) Others Phil Anthony (arrived 8:10 a.m.) Cori Williams - Townsend Public Affairs (TPA) Jim McConnell - McConnell & Associates John Anderson, Sean Rossall - Cerrell Associates CONSENT CALENDAR The Consent Calendar was approved upon motion by Director Green, seconded by Director Barr and carried 5-0. (Yes – Sidhu, Barr, Green, Sarmiento, Sheldon/No - 0) 1. Minutes of Previous Meeting The minutes of the September 4, 2014 Communications/Legislative Liaison Committee meeting were approved as presented. MATTERS FOR CONSIDERATION Director Anthony arrived at 8:10 a.m. during the following discussion. 2. Federal Legislative Update ENS legislative advocate Eric Saperstein, ENS gave an update on federal legislative activity in Washington. The Committee discussed the federal budget, the status of proposed bills and amendments and it was noted that Congress is currently in recess. The Committee took no action. 3. State Legislative Update Townsend Public Affairs (TPA) legislative advocate Cori Williams gave a brief update on legislative activities in Sacramento. The Committee discussed groundwater legislation and the status of the proposed State Water Bond. Director of Public Relations Eleanor Torres advised that discussion about the Governor’s proposed State Water Bond will continue and the Committee will receive updates as information becomes available. The Committee took no action. 1 Director Bilodeau arrived at 8:20 a.m. and Director Yoh arrived at 8:29 p.m. during the following discussion. 4. Additional Public Outreach to Comply with the National Contingency Plan General Manager Mike Markus reported that staff is developing a new standard for agenda submittals. The Committee discussed the new format as presented. Director Barr requested the format include a box that highlights the recommended action. Mr. Markus reported the layout will be reworked to include the current header information. Ms. Torres reviewed the recommendation to extend the current Agreement with Cerrell Associates for the period of October 2014 to June 30, 2015 and to increase the contract amount in the amount of $90,000. She reported that Cerrell Associates are supporting the Public Affairs and Hydrogeology staff and it is involved with the development of public outreach materials required under the National Contingency Plan. The Committee then took the following action. Upon motion by Director Sarmiento, seconded by Director Green and carried [5-0], the Committee recommended the Board take the following action at the October 15 Board meeting: Approve an additional $90,000 ($9,000 per month) plus reasonable expenses to Cerrell Associates, from October 2014 to June 30, 2015, to support the Public Affairs and Hydrogeology staff in implementing required public outreach for groundwater contamination under the National Contingency Plan. [Yes - Sidhu, Barr, Green Sarmiento, Sheldon/ No –0] Director Sarmiento left the meeting at 8:58 a.m. prior to the following discussion. Director Sheldon requested the Committee return to the discussion about public outreach, and reconsider the proposed joint press release with the Orange County Business Council (OCBC). The Committee took the following action. Upon motion by Director Sheldon, seconded by Director Green and carried [4-1] with Director Sidhu voting “No”, the Committee approved reconsideration of the proposed press releases and a review of the coordinated messaging with the Orange County Business Council. [Yes - Sidhu, Barr, Green, Sheldon, Yoh/ No – Sidhu] The Committee discussed the District’s current relationship with the OCBC and the process used to develop the two press releases distributed by staff for Committee review. Director Barr noted the Committee gave staff direction to return to Committee with a letter not a press release.