Department of Student & Financial Aid Services Policies & Procedures Manual Working Draft Effective Academic Year 2019-2020 By: Ululy R. Martinez, Esq. Date: June 14, 2019 Table of Contents Introduction .................................................................................................................................. 10 CHAPTER 1: Components of the Financial Aid System ................................................................. 11 A. Establishing Student Cost of Attendance Budgets (COA) ..................................................... 11 B. Determining Expected Family Contribution (EFC) ................................................................ 11 C. Packaging Student Aid Funds ................................................................................................ 12 CHAPTER 2 – Eligibility Requirements .......................................................................................... 13 A. Overview of the Title IV Student Eligibility Requirements ................................................... 13 B. Criteria Collected on the FAFSA or through the Application Process................................... 15 C. Documentation of Citizenship or Immigration Status .......................................................... 15 a. Eligible Categories .......................................................................................................... 16 b. Ineligible Categories ...................................................................................................... 16 D. Citizenship Match with Social Security Administration (SSA) .............................................. 17 E. Children Born Aboard to U.S. Citizen Parents ....................................................................... 18 F. Lawful Permanent Residents and Other Eligible Non-Citizens ............................................. 18 a. Native Americans Born in Canada .................................................................................. 20 b. Citizens of the Freely Associated States ........................................................................ 21 c. Immigration Status Determined in Previous Award Year .............................................. 21 d. Change of Status Within the Award Year ...................................................................... 22 e. Replacing Lost Immigration Documents ........................................................................ 23 G. Social Security Number Match ............................................................................................. 23 a. Successful Match ............................................................................................................ 24 b. No Match on the Social Security Number ..................................................................... 24 c. No Match on Name or Birth Date .................................................................................. 25 d. Missing Information ....................................................................................................... 25 e. Date of Death ................................................................................................................. 25 f. Applicants Using Same Social Security Number ............................................................. 25 g. Confirmation of Valid SS Number During Academic Year .............................................. 26 H. Selective Service Registration Compliance ........................................................................... 26 I. NSLDS Financial Aid History ................................................................................................... 28 CHAPTER 3 – Database Matches ................................................................................................... 28 1 CHAPTER 4 - Verification ............................................................................................................... 28 A. Selection for Verification ...................................................................................................... 29 B. Verification Tracking Group Changes ................................................................................... 29 a. Discretionary Verification............................................................................................... 30 b. Exclusions From Verification ......................................................................................... 31 c. Unsubsidized Student Financial Assistance Programs ................................................... 31 d. Death of the Student ..................................................................................................... 31 e. Spouse Unavailable ........................................................................................................ 32 f. Parents Unavailable ....................................................................................................... 32 g. No Funds Disbursed ....................................................................................................... 32 h. Verification Completed At Another School ................................................................... 33 i. Records Lost or Destroyed ............................................................................................. 33 j. Post-Enrollment.............................................................................................................. 33 C. Data Items To Be Verified ..................................................................................................... 33 a. Verification Tracking Groups ......................................................................................... 33 b. Completing the Verification Process ............................................................................. 36 D. New FAFSA Security Enhancements & Possible Conflicting Information ............................ 36 a. For Dependent Students and Independent Students: ................................................... 36 b. For Parents of Dependent Students: ............................................................................. 37 c. Resolution of Comment Code 400/401 ......................................................................... 37 E. New and Changed IRS Request, Display and Data Fields Flags ............................................. 37 a. IRS Request Flags – Heading 3 ....................................................................................... 37 b. Rollover .......................................................................................................................... 38 c. Income Earned From Work ............................................................................................ 39 d. IRS Request Flag Value of 06 and 07 ............................................................................. 39 e. IRS Data Field Flags ........................................................................................................ 40 f. Reconciliation of Conflicting Information ...................................................................... 41 g. Subsequent ISIR’s ........................................................................................................... 42 h. Internal Controls and Quality Assurance ....................................................................... 43 i. Changes in Application Data .......................................................................................... 43 j. Verification Extension Deadline ..................................................................................... 46 2 k. FAFSA Verification Documents....................................................................................... 47 l. Verification – IRS Documentation Request, Uses and Messaging ................................. 49 CHAPTER 5 – Satisfactory Academic Progress .............................................................................. 53 A. Federal Satisfactory Academic Progress Standard ........................................................... 53 a. Regulatory Overview ...................................................................................................... 53 b. Qualitative Measure ....................................................................................................... 54 c. Quantitative Measure .................................................................................................... 55 B. Boricua College’s Title IV Satisfactory Academic Progress Standard ............................... 55 a. Undergraduate Students ................................................................................................ 55 b. Graduate Students ......................................................................................................... 56 c. Determining Attempted Credits and Accumulated Credits ........................................... 57 d. Financial Aid Suspension ............................................................................................... 58 e. Right to Appeal .............................................................................................................. 58 f. Financial Aid Probation .................................................................................................. 59 g. Required Notifications and Monitoring ......................................................................... 60 h. Re-establishing Eligibility ..............................................................................................