Employee Policy Manual Catholic Diocese of Arlington August 1, 2021 EMPLOYEE POLICY MANUAL FOR THE DIOCESE OF ARLINGTON TABLE OF CONTENTS FOREWORD ............................................................................................................................................................ III 100 EMPLOYMENT POLICIES AND PROGRAMS ............................................................................................. 1 101 DIOCESAN MANAGEMENT ................................................................................................................................... 1 102 EQUAL EMPLOYMENT OPPORTUNITY .................................................................................................................. 2 103 EXISTING EMPLOYEE APPLICATION FOR OPEN POSITIONS ................................................................................... 3 104 EMPLOYMENT REFERRALS .................................................................................................................................. 4 105 EMPLOYMENT OF RELATIVES .............................................................................................................................. 5 106 EMPLOYMENT OF MINORS ................................................................................................................................... 6 107 REQUIREMENTS FOR INITIAL AND CONTINUED EMPLOYMENT ............................................................................. 7 108 REHIRES .............................................................................................................................................................. 9 109 INTRODUCTORY EVALUATION PERIOD .............................................................................................................. 10 110 EMPLOYMENT AT MULTIPLE DIOCESAN SITES .................................................................................................. 11 111 OUTSIDE EMPLOYMENT ..................................................................................................................................... 12 112 TELECOMMUTING .............................................................................................................................................. 13 113 REQUESTS FOR REASONABLE ACCOMMODATION .............................................................................................. 14 114 MAINTENANCE AND ACCESS OF PERSONNEL INFORMATION AND FILES ............................................................ 16 115 POSITION DESCRIPTIONS .................................................................................................................................... 17 116 TERMINATION OF EMPLOYMENT........................................................................................................................ 18 200 COMPENSATION POLICIES ......................................................................................................................... 19 201 DEFINITIONS AND CLASSIFICATIONS OF EMPLOYMENT ..................................................................................... 19 202 HOURS OF WORK ............................................................................................................................................... 21 203 MEAL AND BREAK PERIODS .............................................................................................................................. 22 204 RECORDING WORK HOURS ................................................................................................................................ 23 205 OVERTIME ......................................................................................................................................................... 24 206 TRAVEL TIME .................................................................................................................................................... 25 207 COMPENSATION FOR LECTURES, MEETINGS, AND TRAINING PROGRAMS .......................................................... 26 208 PAY PRACTICES ................................................................................................................................................. 27 209 EXPENSE REIMBURSEMENT ............................................................................................................................... 29 210 SALARY ............................................................................................................................................................. 30 211 PERFORMANCE EVALUATIONS ........................................................................................................................... 31 212 INCENTIVE PROGRAMS ...................................................................................................................................... 32 213 EMPLOYEE VOLUNTEERS ................................................................................................................................... 33 300 TIME-OFF BENEFITS...................................................................................................................................... 34 301 ANNUAL LEAVE ................................................................................................................................................. 34 302 SICK LEAVE ....................................................................................................................................................... 37 303 HOLY DAYS AND HOLIDAYS .............................................................................................................................. 40 304 COMPASSIONATE LEAVE ................................................................................................................................... 42 305 INCLEMENT WEATHER ....................................................................................................................................... 43 306 PRESIDENTIAL INAUGURATION LEAVE .............................................................................................................. 45 307 JURY AND WITNESS DUTY ................................................................................................................................. 47 308 MILITARY LEAVE .............................................................................................................................................. 48 309 FAMILY MEDICAL LEAVE .................................................................................................................................. 49 310 ADMINISTRATIVE LEAVE ................................................................................................................................... 52 311 LEAVE WITHOUT PAY AND PERSONAL LEAVE OF ABSENCE .............................................................................. 53 312 MATERNITY AND PATERNITY LEAVE ................................................................................................................. 54 400 GROUP BENEFITS ........................................................................................................................................... 55 401 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) ....................................................... 55 Catholic Diocese of Arlington August 1, 2021 402 ONLINE BENEFITS COMMUNICATION TOOL - BENERGY..................................................................................... 56 403 GROUP MEDICAL, DENTAL, AND VISION COVERAGE......................................................................................... 57 404 LIFE INSURANCE ................................................................................................................................................ 59 405 SHORT-TERM DISABILITY SALARY CONTINUATION AND LONG-TERM DISABILITY INSURANCE ....................... 60 406 WORKERS’ COMPENSATION .............................................................................................................................. 63 407 EMPLOYEE LIFE ASSISTANCE PROGRAM (LAP) ................................................................................................ 65 408 TAX-DEFERRED RETIREMENT SAVINGS PLAN – 403(B) ..................................................................................... 66 409 RETIREMENT PLAN ............................................................................................................................................ 67 410 UNEMPLOYMENT ............................................................................................................................................... 69 411 SOCIAL SECURITY AND MEDICARE .................................................................................................................... 70 412 EMPLOYEE PROFESSIONAL DEVELOPMENT TUITION ASSISTANCE PROGRAM .................................................... 71 413 DIOCESAN SCHOOL TUITION ASSISTANCE ......................................................................................................... 72 500 SAFETY AND HEALTH ................................................................................................................................... 73 501 SAFETY POLICY ................................................................................................................................................. 73 502 VEHICLE ACCIDENTS ON DUTY 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