Police and Fire and Rescue Services Committee Thursday, 22 August 2019 NOTICE IS HEREBY GIVEN that a Meeting of the Police and Fire and Rescue Services Committee is to be held at Council Chambers, Council Office, High Street, Elgin, IV30 1BX on Thursday, 22 August 2019 at 09:30. BUSINESS 1 Sederunt 2 Declaration of Group Decisions and Members Interests * 3 Resolution Consider, and if so decide, adopt the following resolution: "That under Section 50A (4) and (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting for Item 10 of business on the grounds that it involves the likely disclosure of exempt information of the class described in the relevant Paragraphs of Part 1 of Schedule 7A of the Act.” 4 Written Questions ** 5 Minute of Meeting dated 21 February 2019 7 - 10 6 Police Performance 11 - 42 Report by Chief Superintendent Campbell Thomson, Divisional Police Commander, North East Division, Police Scotland 7 Digitally Enabled Policing Programme 43 - 44 Verbal report by Chief Superintendent Campbell Thomson Page 1 8 Scottish Fire and Rescue Service Moray Performance 45 - 64 Report 1 April 2018 - 31 March 2019 Report by Local Senior Officer Martin Tait, Aberdeenshire & Moray, Scottish Fire and Rescue Service 9 Question Time *** Consider any oral question on matters delegated to the Committee in terms of the Council's Scheme of Administration. Item which the Committee may wish to consider with the Press and Public excluded 10 Police Operational Update [Para 14] • Information relating to action taken, or to be taken, in connection with the prevention, investigation or prosecution of crime. Summary of Police and Fire and Rescue Services Committee functions: The following functions of the Council shall stand referred or delegated to this Committee: (1) To deal with all matters relating to Police and Fire and Rescue Services in Moray. (2) To participate in consultations relative to national strategic plans and priorities for the Police and Fire and Rescue Services. (3) To work with the Local Police Commander and the Local Senior Officer for the Fire and Rescue Service to set priorities and objectives for Local Police Plans and Local Fire and Rescue Plans for Moray. (4) To monitor delivery of the Police and Fire and Rescue Services in Moray, providing feedback and making recommendations for improvements as required. (5) To call for reports from the Local Police Commander or the Local Senior Officer for the Fire and Rescue Service on issues relevant to the delivery of the Police or Fire and Rescue Service in Moray as appropriate. (6) To facilitate Community Planning relative to the Police and Fire and Rescue Services in accordance with statutory guidance. Page 2 Any person attending the meeting who requires access assistance should contact customer services on 01343 563217 in advance of the meeting. Page 3 GUIDANCE NOTES * Declaration of Group Decisions and Members Interests - The Chair of the meeting shall seek declarations from any individual or political group at the beginning of a meeting whether any prior decision has been reached on how the individual or members of the group will vote on any item(s) of business on the Agenda, and if so on which item(s). A prior decision shall be one that the individual or the group deems to be mandatory on the individual or the group members such that the individual or the group members will be subject to sanctions should they not vote in accordance with the prior decision. Any such prior decisions will be recorded in the Minute of the meeting. ** Written Questions - Any Member can put one written question about any relevant and competent business within the specified remits not already on the agenda, to the Chair provided it is received by the Proper Officer or Committee Services by 12 noon two working days prior to the day of the meeting. A copy of any written answer provided by the Chair will be tabled at the start of the relevant section of the meeting. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed. No supplementary question can be put or answered more than 10 minutes after the Council has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he or she can submit it in writing to the Proper Officer who will arrange for a written answer to be provided within 7 working days. *** Question Time - At each ordinary meeting of the Committee ten minutes will be allowed for Members questions when any Member of the Committee can put a question to the Chair on any business within the remit of that Section of the Committee. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed. No supplementary question can be put or answered more than ten minutes after the Committee has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he/she can submit it in writing to the proper officer who will arrange for a written answer to be provided within seven working days. Clerk Name: Caroline Howie Clerk Telephone: 01343 563302 Clerk Email: [email protected] Page 4 THE MORAY COUNCIL Police and Fire and Rescue Services Committee SEDERUNT Councillor Paula Coy (Chair) Councillor Louise Laing (Depute Chair) Councillor James Allan (Member) Councillor Theresa Coull (Member) Councillor John Divers (Member) Councillor Tim Eagle (Member) Councillor Donald Gatt (Member) Councillor Graham Leadbitter (Member) Councillor Ron Shepherd (Member) Clerk Name: Caroline Howie Clerk Telephone: 01343 563302 Clerk Email: [email protected] Page 5 Page 6 MORAY COUNCIL Item 5 Minute of Meeting of the Police and Fire and Rescue Services Committee Thursday, 21 February 2019 Council Chambers, Council Office, High Street, Elgin, IV30 1BX PRESENT Councillor Theresa Coull, Councillor Paula Coy, Councillor John Divers, Councillor Tim Eagle, Councillor Donald Gatt, Councillor Louise Laing, Councillor Graham Leadbitter APOLOGIES Councillor James Allan, Councillor Ron Shepherd IN ATTENDANCE Mr John Morgan, Group Manager, Moray Area, Scottish Fire and Rescue Service; Mr Ian Findlay, Area Manager, Aberdeenshire and Moray, Scottish Fire and Rescue Service; Chief Superintendent Campbell Thomson, Police Scotland; Chief Inspector Maggie Miller, Police Scotland; Mr Jim Grant, Head of Development Services and Mrs Caroline Howie, Committee Services Officer as Clerk to the Meeting. ALSO PRESENT Councillor Morrison (ex-officio) 1 Chair of Meeting The meeting was chaired by Councillor Coy. 2 Declaration of Group Decisions and Members Interests * In terms of Standing Order 20 and the Councillors’ Code of Conduct, there were no declarations from Group Leaders or Spokespersons in regard to any prior decisions taken on how Members will vote on any item on the agenda or any declarations of Member’s interests in respect of any item on the agenda. 3 Exempt Information The meeting resolved that in terms of Section 50A (4) and (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting during consideration of the items of business appearing at the relevant paragraphs of this minute as specified below, so as to avoid disclosure of exempt information of the class described in the appropriate paragraphs of Part 1 of Schedule 7A of the Act. Page 7 Paragraph No. of Minute Paragraph No. of Schedule 7A 11 14 4 Minute of Meeting of 22 November 2018 The minute of the meeting of the Police and Fire and Rescue Services Committee dated 22 November 2018 was submitted and approved. 5 Written Questions ** The Committee noted that no written questions had been submitted. 6 Police Performance Report (April - September 2018) A report by Chief Superintendent Campbell Thomson informed the committee of the performance of Police in respect of the Local Policing Plan 2017-20 and other key indicators. He advised that the figure for the rape detection rate had increased from the 20.0% shown in the report to currently being at 55%, which was higher than the national average. Committee joined the Chair in congratulating the Police on the good performance figures. Thereafter the Committee agreed to note the report and that the Local Commander will continue to report to the Committee quarterly on performance measures against service objectives as articulated in the 2017-20 Local Policing Plan. 7 Scottish Fire and Rescue Service Operational Update Local Senior Officer (LSO) Ian Findlay provided a verbal update on the work of the Scottish Fire and Rescue Service advising there are 11 stations across Moray. He advised the Service had attended more than 260 incidents from October to December 2018. Types of incidents attended included deliberate fires, accidental fires, special services and false alarms. Special services include Swift Water rescue assets, High Volume Pumps, Wild Fire units, Water Carriers and specialist teams operating across the Moray area. This is also backed up by teams and specialist assets from other areas that can be called on to provide assistance when required. Recruitment is ongoing with interviews taking place and recent recruits having started on 18 February. Thereafter the Committee agreed to note the informative verbal update provided by LSO Findlay. Page 8 8 Scottish Fire and Rescue Service Moray Thematic Report - Non fire Emergencies 1 April 2018 - 31 December 2018 A report by Local Senior Officer Ian Findlay informed the Committee of response to Non Fire Emergencies undertaken by Scottish Fire and Rescue Service (SFRS) locally and in respect of the Moray Local Fire and Rescue Plan 2017-20.