CITY & COUNTY OF SAN FRANCISCO PORT COMMISSION MINUTES OF THE MEETING FEBRUARY 9, 2016 1. CALL TO ORDER / ROLL CALL Port Commission President Willie Adams called the meeting to order at 2:02 p.m. The following Commissioners were present: Willie Adams, Kimberly Brandon, Leslie Katz and Doreen Woo Ho. 2. APPROVAL OF MINUTES – January 12, 2016 ACTION: Commissioner Woo Ho moved approval; Commissioner Brandon seconded the motion. All of the Commissioners were in favor. The minutes of the January 12, 2016 meeting were adopted. 3. PUBLIC COMMENT ON EXECUTIVE SESSION 4. EXECUTIVE SESSION A. Vote on whether to hold closed session. ACTION: Commissioner Woo Ho moved approval; Commissioner Brandon seconded the motion. All of the Commissioners were in favor. At 2:03 p.m., the Commission withdrew to executive session to discuss the following: (1) CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION MATTER (Discussion and Action Item): a. Discuss existing litigation matter and possible approval of proposed settlement pursuant to Sections (a) and (d)(1) of California Government Code Section 54956.9 and San Francisco Administrative Code Section 67.10(d): Kevin McGuire vs. City and County of San Francisco, The Port of San Francisco; San Francisco Superior Court (Case No. CGC-14- 538925, filed April 25, 2014) Proposed settlement of litigation between the Port and plaintiff Kevin McGuire (collectively, the “Parties”). Plaintiff’s claims against the Port include allegations of disability discrimination, failure to engage in the interactive process, and failure to provide reasonable accommodations, in violation of the Fair Employment M02092016 ‐1- and Housing Act. The material terms of the proposed settlement include (i) the Port’s payment of $85,000 to plaintiff, (ii) plaintiff’s dismissal with prejudice of his complaint, and a full release of all claims against the Port, and (iii) other terms and conditions contained in the proposed Settlement Agreement, General Release and Covenant Not to Sue on file with the Port Commission Secretary. (2) CONFERENCE WITH LEGAL COUNSEL AND REAL PROPERTY NEGOTIATOR – This is specifically authorized under California Government Code Section 54956.8. *This session is closed to any non- City/Port representative: (Discussion Items) a. Property: Piers 31–33, located at Francisco and Bay Streets and The Embarcadero Person Negotiating: Port: Byron Rhett, Deputy Director, Planning and Development *Negotiating Parties: National Park Service: Christine Lehnertz, Superintendent, Golden Gate National Recreation Area b. Property: Pier 38, located at Delancey Street and The Embarcadero Person Negotiating: Port: Elaine Forbes, Deputy Director, Finance and Administration *Negotiating Parties: TMG Pier 38 Partners, LLC: Michael Covarrubias 5. RECONVENE IN OPEN SESSION At 3:20 p.m., the Commission withdrew from executive session and reconvened in open session. ACTION: Commissioner Brandon moved approval to adjourn executive session and reconvene in open session; Commissioner Woo Ho seconded the motion. All of the Commissioners were in favor. ACTION: Commissioner Brandon disclosed that in closed session, the Commission voted unanimously to approve the Settlement Agreement with Kevin McGuire described in Agenda Item 4.A. (1)(a) and moved approval not to disclose any other information discussed in closed session; Commissioner Woo Ho seconded the motion. All of the Commissioners were in favor. 6. PLEDGE OF ALLEGIANCE 7. ANNOUNCEMENTS – The Port Commission Secretary announced the following: A. Announcement of Prohibition of Sound Producing Electronic Devices during the Meeting: Please be advised that the ringing of and use of cell phones, M02092016 ‐2- pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing of or use of a cell phone, pager, or other similar sound-producing electronic device. B. Announcement of Time Allotment for Public Comments: Please be advised that a member of the public has up to three minutes to make pertinent public comments on each agenda item unless the Port Commission adopts a shorter period on any item. 8. PUBLIC COMMENT ON ITEMS NOT LISTED ON THE AGENDA 9. EXECUTIVE A. Executive Director’s Report Super Bowl 50 / Super Bowl City Monique Moyer - First and foremost, thank you for coming inside on what is a truly amazingly glorious day. So for all of you that did, thank you so much for doing that and secondly, Happy Lunar New Year. I have a couple things to report on today, and I'd like to start with something that we didn't list on the agenda, and that's just to give the Commissioners and the public a little bit of insight of how Super Bowl 50, particularly Super Bowl City went for the Port. As everybody knows, it was an extremely well attended event on the two weekends right here. An estimate of 100,000+ people was here over this past weekend. In the Port's Pier One offices, there was a beehive of activity where the Port basically dispatched the majority of its operations from to support the Super Bowl 50 Super Bowl City effort as well as where the Command Center for Security was set up. It went on for eight consecutive days. The Departmental Operations Center (DOC) was set up and also the City's Emergency Operations Center was set up. Of course, the Port participated and staffed both of those centers for the full period which ran most days from 10:00 AM to 10:00 PM and on the weekend from 10:00 AM to 2:00 AM, so very long days indeed. Leading up to the event, as you can imagine, there was a lot of work to be done. There were so many attributes of the event, public and private, that took place on Port property, including celebrations for the relighting of the Bay Lights. Even though the Bay Lights aren't on Port property, many of the celebrations were held on Port property. Of course, the fireworks displays brought numerous people to the waterfront, just as they do for Fourth of July and often for Fleet Week. M02092016 ‐3- In particular, I want to recognize Joyce Chan and Elsa Lamb of the Port's Real Estate team with Rona Sandler of the City Attorney's team for an incredible amount of work they did with the guidance of Susan Reynolds and other members of the Port in creating and getting to a great situation for anything and everything that needed to occur on Port property. Whether it was Port-a-Potties or cellulars on wheels so everyone's cell phones could work, places for visiting security personnel to perform or to park -- almost anything that affected Super Bowl City on the east side of Super Bowl City affected the Port. I want to commend the team on that. And then leading into the Department of Operations and the Emergency Operations Centers, it took 18 different Port staff to staff that over the eight consecutive days. I want to mention them by name in alphabetical order, Shannon Alford, Demetri Amaro, Rich Berman, Alex Chong, Tedman Eng, Tim Felton, Alan Gin, Aaron Golbus, Tim Leung, Peter Luong, Patricia Marquez- Ramirez, Wendy Proctor, Joe Reilly, Sidonie Sansom, Karen Taylor, Denise Turner, Diana Vanderburg and Anita Yao. These are specially trained Port staff who are prepared to respond to an incident or a preplanned event. They participated for hours and hours on end, not just during work hours but a lot of work nights and obviously their weekends. I’d like to give you an example of what they had to do, As you can imagine, transportation relating to Super Bowl City was a big issue, particularly being able to get passengers in and out of the Ferry Building. Our partners with Blue & Gold and Golden Gate Ferry, and Alameda Ferry, Vallejo Ferry which is part of WETA, and the Water Emergency Transit Association (WETA) were incredibly instrumental in trying to move an amazing amount of people, as was BART. On Friday night and again on Saturday night, the events ran late and the last ferries left with still a number of people who needed to get back to Vallejo where their cars were at the ferry stations. The crowds were such that roads had to be unexpectedly closed. For a long time, the ferries were trying to get a bus bridge to the Ferry Building to take people back to their cars in Vallejo. Unfortunately, the bus got stranded at the Transbay Terminal located at Beale and Folsom Streets. Two of our staff, particularly Demetri Amaro and Joe Reilly took it upon themselves to gear up, put on colored vests and walk these groups of people all the way over to the Transbay Terminal, for probably a mile, beginning at 9:30 PM several times. With some ingenuity, they found a way. They also managed to find transportation for a disabled couple. Transportation was very difficult to find. I wanted to express the ingenuity that it took but also the willingness to be ambassadors, not just on behalf of the Port but on behalf of the whole city and not to just worry about the M02092016 ‐4- activity that took place on the Port, but to get off of the Port property and to make sure that all of the attendees were safely accounted for. That happened over and over. This is probably the most dramatic story but Demetri and Joe and everyone else, I want to commend you for your creativity and your dedication and for making all of us at the Port incredibly proud and the best host the Super Bowl have ever seen. Thank you for that. In addition, staff were needed on a regular basis to do set up.