POUDRE FIRE AUTHORITY BOARD of DIRECTORS MEETING AGENDA 102 Remington Street Fort Collins, CO 80524 September 24, 2019 Prompt, Skillful, Caring 8:30 AM *Requires Board Action Reasonable accommodations will be provided upon request for persons with disabilities by notifying Poudre Fire Authority at (970) 416-2834 as soon as possible. Individuals who wish to make comments regarding items scheduled on the agenda or wish to address the PFA Board on items not specifically scheduled on the agenda must first be recognized by the Board Chair or Vice Chair. Before speaking, please sign in at the table. The Chair will allow five minutes or less, depending on the number of speakers, for each individual. State your name and address for the record. Applause, outbursts or other demonstrations by the audience are not allowed. Keep comments brief; if available, provide a written copy of statement. PLEDGE OF ALLEGIANCE PUBLIC COMMENT DISCUSSION ITEM 1. Poudre Fire Authority Agenda Planning Calendar CONSENT AGENDA 2. August 27, 2019 Poudre Fire Authority Board Minutes STAFF REPORT 3. PulsePoint and Educational Outreach Update (staff: Kim Ewy; 10 minute presentation; 15 minute discussion) 4. Front Range Fire Consortium and Lease Resources Agreement Update (staff: Tom DeMint; 10 minute presentation; 15 minute discussion) 5. Fire Sprinkler Video and Information (staff: Michael Durkin; 10 minute presentation; 15 minute discussion) 6. Poudre Fire Authority Community Risk Assessment Update (staff: Ron Simms; 10 minute presentation; 15 minute discussion) DISCUSSION ITEMS 7. 2020 Preliminary Budget (staff: Tom DeMint, Ann Turnquist, Kirsten Howard; 10 minute presentation; 20 minute discussion) BRIEFING PAPERS/OTHER BUSINESS 8. Briefing Papers / Other Business CORRESPONDENCE 9. Correspondence 1 DISCUSSION AGENDA ITEM SUMMARY Item #: 1 Meeting Date: 09/24/2019 PFA Staff: Tom DeMint, Kirsten Prompt, Skillful, Caring Howard SUBJECT: Poudre Fire Authority Agenda Planning Calendar EXECUTIVE SUMMARY The Poudre Fire Authority Board Agenda Planning Calendar is attached for Board review and comment. STAFF RECOMMENDATION Item for Information. FINANCIAL / ECONOMIC IMPACTS None. ATTACHMENTS a. PFA Board Agenda Planning Calendar Packet Pg. 2 1.a PFA Board Agenda Planning Calendar Work Session Unscheduled: Equity & Inclusion, Behavioral Health and Alternative Cancelled Meeting Deployment Models (interagency group), PFA Committees, Mulberry Special Meeting Annexation, Peer Support Update, Community Survey, Cultural Survey Executive Session Change to Agenda City Council Meeting Revised: 9/19/2019 Month Type Detail • 2020 Preliminary Budget • Risk Assessment • Front Range Fire Consortium and Leased Resources Agreement September 24, Regular Update 2019 • PulsePoint Update and Cardiopulmonary Resuscitation Training (8:00 a.m. prior to meeting) • Sprinkler Video and Information • Resolution Setting 2020 PFA Board Meeting Dates • Resolution Transferring Capital Funds to General Fund Reserves • Mulberry Annexation Update October 22, Regular • Regionalized Shop Update 2019 • Neighboring Cooperators Update • Rules and Regulations Review Phase I • Possible Exec Session – Ambulance Contract November 12, • 2020 Budget Work Session Work Session 2019 • 2020 Budget Adoption • Biannual Collective Bargaining Agreement December 17, • Strategic Plan Retreat Update Regular 2019 • Update • Strategic Plan Update • Chief’s Year-end Performance Review • Collective Bargaining Agreement Preview (tentative) January 28, Tentative Work • Community Survey Goals and Strategies 2020 Session • Office of Emergency Management Update • Prior Year Encumbrance Appropriation February 25, • Appointment of Employer Representative to Pension Boards of Regular 2020 Trustees • Chief’s 2020 Compensation March 24, Tentative Work • Rules and Regulations Review Phase II 2020 Session April 28, 2020 Regular • 2019 Annual Report Attachment: PFA Board Agenda Planning Calendar (8295 : Poudre Fire Authority Calendar) May 26, 2020 Regular • June 23, 2020 Regular • 2019 Comprehensive Annual Financial Report Tentative Work • July 28, 2020 Session August 25, • Election of 5th Board Member and Board Officers Regular 2020 Packet Pg. 3 2 CONSENT AGENDA ITEM SUMMARY Item #: 2 Meeting Date: 09/24/2019 PFA Staff: Kirsten Howard Prompt, Skillful, Caring SUBJECT: August 27, 2019 Poudre Fire Authority Board Minutes EXECUTIVE SUMMARY The purpose of this item is to approve the minutes from the August 27, 2019 regular meeting of the Poudre Fire Authority Board of Directors. STAFF RECOMMENDATION That the Board approve the minutes as presented. FINANCIAL / ECONOMIC IMPACTS None. ATTACHMENTS a. 08-27-19 PFA Board Minutes Packet Pg. 4 2.a BOARD OF DIRECTORS MEETING August 27, 2019 The Poudre Fire Authority Board of Directors met on August 27, 2019 at 8:30 a.m. at 102 Remington Street, Fort Collins, Colorado. Directors Dave Pusey, Kristin Stephens, Mike DiTullio, Darin Atteberry, and Ken Summers were present. Also present were Fire Chief Tom DeMint, Administrative Services Director Ann Turnquist, Budget and Finance Supervisor Kirsten Howard and Recording Secretary Shawn Williams. PLEDGE OF ALLEGIANCE Dave Pusey called the meeting to order at 8:30 a.m. PUBLIC COMMENT There was no public comment. DISCUSSION ITEMS 1. Windsor Severance Fire Rescue Recognition of PFA with Trench Rescue Kris Kazian, Fire Chief of Windsor Severance Fire Rescue presented Poudre Fire Authority (PFA) a plaque of appreciation for PFA’s participation at a Trench Rescue Incident in April, 2019. Dave Pusey accepted the plaque on behalf of PFA and expressed the Board’s appreciation for the firefighters and the rigorous training they participate in to prepare for these incidents. 2. Chief Fire Officer Designation Presentation The Center for Public Safety Excellence (CPSE) has designated Ryan McLean, as “Chief Fire Officer” by the Commission on Professional Credentialing. Ryan was presented with a plaque and acknowledged for his leadership and management skills for the fire and emergency services profession. Darin Atteberry expressed his pride in Ryan’s accomplishments and gave his thanks to Tom DeMint for his support of the organization’s development of its employees. 3. Election of Board Officers, Fifth Member, and Secretary Attachment: 08-27-19 PFA Board Minutes (8296 : August 27, 2019 Poudre Fire Authority Minutes) Per the PFA Board bylaws, the Board must nominate a Chair and Vice Chair and appoint a Secretary and a Fifth Member to the Board. Mike DiTullio made a motion to appoint Kristin Stephens as Chair. Ken Summers seconded the motion. The motion passed by unanimous vote of the Board. Packet Pg. 5 2.a Poudre Fire Authority Board 8-27-19 Dave Pusey made a motion to appoint Mike DiTullio as Vice Chair. Ken Summers seconded the motion. The motion passed by unanimous vote of the Board. Kristin Stephens made a motion to appoint Kirsten Howard as Secretary to the Board and Darin Atteberry as the fifth member of the Board. Mike DiTullio seconded the motion. The motion passed by unanimous vote of the Board. 4. Poudre Fire Authority Agenda Planning Calendar Tom DeMint reviewed the PFA Agenda Planning Calendar with the Board. Tom DeMint noted that the preliminary budget for 2020 will be presented at the next meeting. Dave Pusey stated he would like the sprinkler demonstration that was video-taped to be presented to both PFA Boards and City of Fort Collins City Council. Darin Atteberry stated he had previously suggested the Board become CPR certified, and he has not heard anything further. Tom DeMint advised Heart Month is coming up and that would be a good time for the certification. Mike DiTullio inquired about the Rules and Regulations on the agenda planning calendar. Mike DiTullio asked for copies of the Rules and Regulations. Tom DeMint stated Janet Miller is working on the Rules and Regulations and when they are complete she will present a copy to the Board. Dave Pusey asked for the Office of Emergency Management (OEM) personnel to be introduced at a board meeting so the Board members can get to know them. CONSENT AGENDA 5. July 23, 2019 Poudre Fire Authority Board Minutes 6. Transfer of Office of Emergency Management Funds to the City of Fort Collins Darin Atteberry stated his appreciation for the transfer of emergency funds from PFA to the City of Fort Collins and stated he felt the OEM program will thrive under this formal change. 7. Appropriation of Unanticipated Revenue Kristin Stephens stated the Poker Run was a good news item and expressed her appreciation of the fundraising and Automatic External Defibrillators. Darin Atteberry stated he echoed Kristin’s comments. Attachment: 08-27-19 PFA Board Minutes (8296 : August 27, 2019 Poudre Fire Authority Minutes) 8. Appropriation of Unanticipated Insurance Recovery Revenue Kristin Stephens made a motion to approve Consent Agenda Items 5-8. Ken Summers seconded the motion. The motion passed by unanimous vote of the Board. Page 2 of 4 Packet Pg. 6 2.a Poudre Fire Authority Board 8-27-19 STAFF REPORT 9. Special Operations Update Rick Vander Velde updated the Board with a PowerPoint presentation on Special Operations, to include Wildland, Urban Search and Rescue (USAR), HazMat, and Technical Rescue. Mike DiTullio stated the firefighters are unsung heroes even though they volunteer for these Special Operations positions. 10. Emergency Medical Services System Update Ryan McLean spoke to the Board regarding the Emergency Medical Services and Kevin Waters provided a PowerPoint Presentation. Darin Atteberry and Kristin