CENTRALIZED FIREARMS BACKGROUND CHECK PROGRAM IMPLEMENTATION PLAN December 1, 2020 Developed by: Scott Came Consulting LLC in partnership with SEARCH and Briskin Consulting LLC THIS PAGE IS INTENTIONALLY BLANK CENTRALIZED FIREARMS BACKGROUND CHECK PROGRAM IMPLEMENTATION PLAN Table of Contents Executive Summary ................................................................................................................ 1 Purpose ................................................................................................................................... 3 Program Overview ......................................................................................................... 4 System Description........................................................................................................ 5 Assumptions and Constraints ........................................................................................ 6 Scope and Organizational Assumptions ........................................................................ 6 Assumptions Concerning the Volume of Background Checks ....................................... 8 Budget Assumptions .................................................................................................... 11 Technology Assumptions............................................................................................. 12 Constraints .................................................................................................................. 13 Program Organization ................................................................................................. 15 Management Overview ......................................................................................................... 25 Description of Implementation ..................................................................................... 19 Fiscal Year 2021 (July 1, 2020 - June 30, 2021) .......................................................... 19 Fiscal Years 2022-2023 (July 1, 2021 - June 30, 2023) ............................................... 20 Fiscal Year 2024 (July 1, 2023 - June 30, 2024) .......................................................... 21 Points of Contact ......................................................................................................... 21 Major Tasks ................................................................................................................. 22 Implementation Schedule ............................................................................................ 24 Workload Assumptions ........................................................................................................ 25 Background ................................................................................................................. 25 Assumptions and Validation Methodology ................................................................... 27 Personnel .............................................................................................................................. 31 Phased Implementation Plan ....................................................................................... 31 Transition Scenario 1 - Rechecks are not required under I-1639 .......................... 31 Transition Scenario 2 - Rechecks are performed pursuant to I-1639 .................... 33 Staffing Levels ............................................................................................................. 34 Staffing Option 1 .................................................................................................. 34 Staffing Option 2 .................................................................................................. 34 Division Overview ........................................................................................................ 35 Position Descriptions ................................................................................................... 38 External Agency Staffing Needs .................................................................................. 59 Training.................................................................................................................................. 61 Stakeholder Management ..................................................................................................... 65 Technological Solutions and Support ................................................................................. 67 Technology Architecture .............................................................................................. 67 Software Requirements View ...................................................................................... 67 Deployment View ........................................................................................................ 71 Hardware View ............................................................................................................ 74 Procurement Strategy .................................................................................................. 74 Cost Estimates ............................................................................................................ 76 Software Costs ..................................................................................................... 76 Networking and Telephony Costs ................................................................................ 77 Hardware and Desktop Software Costs ....................................................................... 78 Application Hosting Costs ............................................................................................ 78 CENTRALIZED FIREARMS BACKGROUND CHECK PROGRAM IMPLEMENTATION PLAN Table of Contents Support Model ............................................................................................................. 79 Support Costs .............................................................................................................. 80 Implementation Timeline ............................................................................................. 81 Interagency System Integration ........................................................................................... 83 Integration Architecture ............................................................................................... 83 Deployment Architecture ............................................................................................. 85 General Interaction Requirements ............................................................................... 85 Asynchronous Messaging............................................................................................ 86 Technical Interface Specifications ............................................................................... 86 Policy and Governance ............................................................................................... 88 Facilities ................................................................................................................................ 89 Requirements .............................................................................................................. 89 Facility Options and Cost Estimates ............................................................................ 90 Option 1: Helen Sommers Building (HSB) ............................................................ 91 Option 2: Thurston County Location other than HSB ............................................ 91 Preferred Option .......................................................................................................... 91 Cost Estimates ............................................................................................................ 92 Equipment, Furnishings, and Materials ........................................................................ 92 Documentation ...................................................................................................................... 93 Washington State Firearms Prohibitors ....................................................................... 94 Federal Firearms Prohibitors ....................................................................................... 96 Full and Partial Point-of-Contact (POC) State Requirements ....................................... 97 Performance Management ........................................................................................ 100 CFBC Division Metrics ............................................................................................... 101 Concealed Permit License (CPL) Background Checks .............................................. 103 Initiative 1639 Re-Checks .......................................................................................... 104 General CFBC Program Performance Metrics ........................................................... 105 CFBC Personnel Performance Metrics ...................................................................... 106 Regulatory Requirements................................................................................................... 109 Findings and Potential Statutory Changes ................................................................. 109 Proposed Change to Date of Transition to Centralized Point-of-Contact Status ......... 109 Potential Statutory Change Related to Drivers’ License Database Access ................ 109 Potential Statutory Change Related to N-DEx