This is a fictitious Community Emergency Plan DRAFT Brookside Community Emergency Plan Version 1: 2012 DEVON COMMUNITY RESILIENCE FORUM 1 This is a fictitious Community Emergency Plan Amendments Ensure updated copies are distributed to all individuals and organisations who hold a full or restricted version of the plan. The plan distribution list can be found in Annex K. Page Date Reason for amendment Changed by Number 29/12/2012 All Version 1 published Jacqui Dixon 2 This is a fictitious Community Emergency Plan Contents 1. Introduction ............................................................................................................... 4 1.1 Community Response Team ................................................................................ 4 1.2 Responsibilities ........................................................................................................... 5 2.0 Related emergency planning ................................................................................... 5 2.1 Arrangements between emergency services and local authorities................... 5 3. Knowing the unknowns ........................................................................................... 6 3.1 Identifying and preparing for risks ......................................................................... 6 4. Activating the emergency plan .............................................................................. 6 4.1 Triggers ......................................................................................................................... 6 4.2 Notification ............................................................................................................. 6 5 Taking control and managing the incident .......................................................... 7 5.1 Incident Coordination ................................................................................................ 7 6 Skills and Resources .................................................................................................. 7 6.1 Resources ................................................................................................................. 7 6.2 Contacts lists ........................................................................................................... 7 7 Key facilities ............................................................................................................... 7 7.1 Community Shelter(s) ............................................................................................ 7 8 Keeping in touch ....................................................................................................... 8 8.1 Communications .................................................................................................... 8 8.2 Warning and informing ........................................................................................ 8 9.0 Key information .......................................................................................................... 8 Annex A – Community risk assessment ........................................................................ 9 Annex B – Maps of the community ............................................................................. 11 B.1 Map of Brookside to show the location of key buildings ................................. 11 B.2 Map showing the risk of flooding from the Brook ............................................ 12 B.3 Map showing the risk of flooding from surface water ...................................... 13 Annex C – Telephone tree notification system .......................................................... 13 Annex D – Activation procedure and logging sheet ................................................ 15 Annex E - Community flood plan ................................................................................. 17 Annex F – Situation report ............................................................................................ 19 Annex G - Community resources ................................................................................. 21 Annex H – Key contacts list (publicly available) ........................................................ 22 Annex I – Instructions for the establishment and operation of the Community Shelter(s) ........................................................................................................................... 24 Annex J – Communications, warning and informing ............................................... 27 Annex K – Plan Distribution .......................................................................................... 28 Annex L - Glossary .......................................................................................................... 29 Annex R1 – RESTRICTED - Vulnerable people within the community .................. 30 3 This is a fictitious Community Emergency Plan 1. Introduction Brookside has developed this plan to provide resilience for the community in the pre-event phase or early stages of an emergency. Brookside Community Response Team has been formed to assist the activation of this plan and to assist the emergency services wherever possible, prior to, during and after an emergency event. The aim of this plan is to increase resilience within the local community through developing a robust co-ordinated approach that compliments the plans of responding agencies. The objectives of this plan are to: Identify the risks most likely to impact the community Identify relevant steps to mitigate and respond to emergency situations, including warning the community as required. Identify vulnerable people / groups / establishments in the community Identify community resources available to assist during an emergency Provide key contact details for the Community Response Team, Key Community Resources, the Emergency Services and Local Authorities. Provide information and assistance to the Emergency Services upon their arrival and as appropriate throughout the event. 1.1 Community Response Team A Community Response Team (CRT) should be established to coordinate the community’s response to an incident. They are also responsible for keeping the plan up to date. Role Name Tel Coordinator Jacqui Dixon 01392 123456 Deputy Katie Rogers 01392 234567 Team Member Ron Dixon 01392 567890 Team Member Jimmy Corkhill 01392 456789 Team Member Sheila Grant 01392 345678 Team Member Barry Grant 07777 678901 Team Member Terry Sullivan 01392 789012 4 This is a fictitious Community Emergency Plan 1.2 Responsibilities The role of the Community Response Team Co-ordinator is to: Pull together the Community Response Plan Ensure that the plan is regularly reviewed and updated. Report annually to the Community detailing if the plan has been activated and highlighting any changes to the CRT members. Act as a focal point for the community in the response to an emergency Act as the main contact point for District/Borough and County Councils and the emergency services, to ensure that two-way communication is maintained. Ensure that the appropriate authorities and individuals are notified. Communicate important messages to the community. Delegate specific roles to others on the CRT Activate resources as required. Tasks should be delegated to team members as appropriate. The Co-ordinator should ensure that all team members are engaged in the planning and response processes. All members of the Community Response Team should: Reside in the community. Have good local knowledge. Be able to activate the support of the community and speak on behalf of the community. Ensure that the vulnerable are provided with additional assurance during an emergency. Ensure that communications are maintained within the community and District/Borough Council. Ensure that Confidentiality is maintained where necessary. Maintain his / her own action log in the event of an emergency. Create a ‘grab bag’ containing the plan and any appropriate clothing / equipment which may be required. Have sufficient knowledge of the plan to act as Co-ordinator in their absence. The Deputy and other team members should support the Co-ordinator in carrying out their role. 2.0 Related emergency planning 2.1 Arrangements between emergency services and local authorities Local authorities and emergency services have an emergency response structure, as illustrated by the following diagram: 5 This is a fictitious Community Emergency Plan Devon, Cornwall & Isles of Scilly Local Resilience Forum Devon County Council Plymouth City Emergency Emergency Council Civil Planning Service services, Protection Unit Environment and Torbay Agency, Council voluntary agencies Emergency District Council Planning Team response and emergency planning Liaise and respond as Community Response Team e.g. town/ required parish Council. Community partnership, community group The community 3. Knowing the unknowns 3.1 Identifying and preparing for risks Risk assessments for Brookside are listed in Annex A. Maps of the community, highlighting key buildings, locations at risk of flooding, etc, are listed in Annex B. <Insert risk assessments for your volunteers and their tasks here>. Vulnerable buildings/people are listed in Annex R1. 4. Activating the emergency plan 4.1 Triggers The triggers or signs that will alert us to an emergency and help us decide when to activate our emergency plan are listed below. Met Office National Severe Weather Warning Service email alerts for South West England (by email) Environment