The Municipality of Marmora and Lake Bid Document Request for Tender HL2 High Performance Ultra-Thin Asphalt Tender #: M-2021-02 Tender Closing Date: Tuesday, April 26th, 2021 Time: 11:00:00 a.m. local time Location: Municipality of Marmora and Lake Town Hall, 12 Bursthall Street Marmora, Ontario, K0K 2M0 Attn: Tonia Bennett, CAO Late Bids Will Not Be Accepted. The Municipality of Marmora and Lake reserves the right to accept or reject all or part of any Bid and also reserves the right to accept other than the lowest Bid and to cancel this Call for Bids at any time. The Municipality of Marmora and Lake Page 1 of 62 Tender #: M-2021-02 Table of Contents Part “A” Information to Bidders ........................................................................ 5 1. Intended Use and Schedule of Work................................................... 5 2. Location ................................................................................................. 5 3. Applicable Document Fees .................................................................. 5 4. Bid Deposit Requirements ...................................................................... 5 5. Performance Surety Requirements ........................................................ 5 6. Tender Award ......................................................................................... 6 7. Other Public Agencies ............................................................................ 6 8. Inquiry ..................................................................................................... 7 9. Amendments to "Standard Terms and Conditions” ................................. 7 Part “B” Standard Terms and Conditions ........................................................ 8 1. Definitions ............................................................................................. 8 2. Acceptance of Terms ........................................................................... 8 3. No Indemnities from the Municipality of Marmora and Lake ............ 9 4. Force Majeure ....................................................................................... 9 5. Conflict of Interest ................................................................................ 9 6. Errors and Omissions ........................................................................ 10 7. Bid Closing Time ................................................................................ 10 8. Document Fees ................................................................................... 10 9. Bid Requirements ............................................................................... 10 10. Bidder's Statement of Understanding .............................................. 11 11. Clarification of Bid Documents ......................................................... 12 12. Bid Deposit Requirements ................................................................. 12 13. Performance Surety Requirements ................................................... 12 14. Insurance Claims Policy (CORP-09) When Claims Involve Contracted Companies ...................................................................... 13 15. Insurance and Workplace Safety Insurance Board ......................... 13 16. Proof of Ability .................................................................................... 13 17. Document and Site Review ................................................................ 14 18. Mandatory Requirement ..................................................................... 14 19. Pricing Requirement........................................................................... 14 20. Terms of Payment .............................................................................. 14 21. Terms of Payment – For Construction Projects .............................. 15 22. Delivery ................................................................................................ 15 23. Patents and Copyrights ..................................................................... 15 24. Assignment ......................................................................................... 15 25. Occupational Health and Safety Act ................................................. 16 26. Laws, Regulations, Permits, Fees and Licences ............................. 17 27. Substitutes and Alternates ................................................................ 17 28. Quantities ............................................................................................ 18 29. Samples ............................................................................................... 18 30. Quotation/Tender/Proposal Procedures ........................................... 18 31. Contract Award ................................................................................... 18 32. Contract Cancellation ......................................................................... 19 33. Availability of Labour and Escalation ............................................... 20 The Municipality of Marmora and Lake Page 2 of 62 Tender #: M-2021-02 34. Correction of Defects ......................................................................... 20 35. Disclosure ........................................................................................... 20 36. Debriefing ............................................................................................ 21 37. Bid Protest Procedures ...................................................................... 21 38. Conflict of interest and Prohibited Conduct .................................... 21 39. Freedom of Information ..................................................................... 22 40. Complaints .......................................................................................... 23 41. Accessibility ........................................................................................ 23 42. Human Rights ..................................................................................... 23 Part “C” Specifications .................................................................................... 25 1. Scope of work ....................................................................................... 25 2. Specifications ....................................................................................... 26 3. Site Preparation .................................................................................... 26 4. OPS General Conditions ...................................................................... 27 5. Definitions ............................................................................................. 27 6. Schedule ............................................................................................... 28 7. Protection of Public and Traffic Control ................................................ 28 8. Spills Reporting .................................................................................... 28 9. Layout ................................................................................................... 29 10. Supply of Materials ............................................................................... 29 11. Liquidated Damages ............................................................................. 29 12. Contractor’s Responsibility ................................................................... 30 13. Co-Ordination Meetings ........................................................................ 31 14. Measure of Payment ............................................................................ 31 15. Dust Control .......................................................................................... 31 16. Discrepancies and Conflicts ................................................................. 31 17. Utilities .................................................................................................. 31 18. Sign and Mailbox Maintenance ............................................................. 32 19. Sign Maintenance ................................................................................. 32 20. Disposal of Surplus or Unsuitable Material ........................................... 32 21. Submitting Payment Certificates ........................................................... 33 22. Warranty ............................................................................................... 33 23. HL2 High Performance Ultra-Thin Asphalt (30mm Thickness) – Municipality of Marmora and Lake ........................................................ 33 24. Final Grading of Granular “A” - Municipality of Marmora and Lake ....... 36 25. Pavement Markings – Provisional Item – Municipality of Marmora and Lake ...................................................................................................... 36 26. HL2 High Performance Ultra-Thin Asphalt (30mm Thickness) – Municipality of Centre Hastings ............................................................ 37 27. Final Grading of Granular “A” - Municipality of Centre Hastings ........... 39 28. HL2 High Performance Ultra-Thin Asphalt (30mm Thickness) – Municipality of Tweed ........................................................................... 39 29. Final Grading of Granular “A” of All Roads - Municipality of Tweed ...... 42 30. HL2 High Performance Ultra-Thin Asphalt (30mm Thickness) – Township of Tyendinaga ....................................................................... 42