BOARD OF DIRECTORS MEETING Friday, March 12, 2021 Meeting to be Held Electronically MEMBERS K. (Karen) Ras (Chair) T. (Tom) Adams (Vice Chair) J. (John) Brennan S. (Stephen) Dasko J. (Johanna) Downey A. (Ann) Lawlor M. (Matt) Mahoney M. (Martin) Medeiros M. (Michael) Palleschi G. (Grant) Peters R. (Ron) Starr J. (John) Stirk Pages 1. APPROVAL OF AGENDA Recommended Resolution: RESOLVED THAT the agenda be approved as distributed. 2. DECLARATION OF CONFLICT OF INTEREST 3. MINUTES OF PREVIOUS MEETING Recommended Resolution: RESOLVED THAT the minutes of the 555th meeting of Credit Valley Conservation Authority held February 19, 2021 be approved. 4. PRESENTATION / DELEGATION 4.1. PRESENTATION: HEALTHY FARMER RELATIONSHIPS FOR A HEALTHY WATERSHED Tyler Slaght, Regulations Officer, Planning and Development; and Mark Eastman, Sr. Coordinator, Agricultural Outreach will give a presentation to members on the above-mentioned subject. 2 Recommended Resolution: RESOLVED THAT the presentation entitled "Healthy Farmer Relationships for a Healthy Watershed' presented by Tyler Slaght, Regulations Officer, Planning and Development; and Mark Eastman, Sr. Coordinator, Agricultural Outreach be received. 5. BUSINESS ARISING FROM MINUTES 6. NEW BUSINESS STAFF REPORTS 6.1. DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS 6 TO SHORELINES & WATERCOURSE APPLICATIONS Attached as Schedule 'A' are Development, Interference with Wetlands, and Alterations to Shorelines and Watercourse applications, pursuant to Ontario Regulation 160/06, as approved by staff and presented for members' information. Recommended Resolution: RESOLVED THAT the Development, Interference with Wetlands and Alterations to Shorelines and Watercourse applications, pursuant to Ontario Regulation 160/06, as approved by staff, be received and appended to the minutes of this meeting as Schedule 'A'; and further THAT the staff approvals for each be endorsed. 6.2. 2020 PARCS (PROPERTY, ASSETS, RECREATION AND CONSERVATION 9 AREA SERVICES) UPDATE A report on the above-mentioned subject as submitted by Terri LeRoux, Sr. Manager, PARCS; and Jeff Payne, Deputy CAO and Director, Corporate Services is included in the agenda package as Schedule 'B'. Recommended Resolution: RESOLVED THAT the report entitled “2020 Conservation Area Update” be received and appended to the minutes of this meeting as Schedule ‘B’. 6.3. 2020 PURCHASING UPDATE 28 A report on the above-mentioned subject as submitted by Roger Tharakan, Sr. Manager, Financial Services; and Jeff Payne, Deputy CAO and Director, Corporate Services is included in the agenda package as Schedule 'C'. Recommended Resolution: RESOLVED THAT the report entitled, “2020 Purchasing Update” be received and appended to the minutes of this meeting as Schedule ‘C’; and further THAT staff continue to monitor procurement activities and provide status updates to the CVC Board of Directors annually 3 6.4. 2021 CVC PROVINCIAL OFFENCES OFFICERS ROSTER 33 A report on the above-mentioned subject as submitted by Terri LeRoux, Sr. Manager, PARCS; Bill Lidster, Manager, Conservation Parks; Josh Campbell, Director, Planning and Development; and Jeff Payne, Deputy CAO and Director, Corporate Services is included in the agenda package as Schedule 'D'. Recommended Resolution: RESOLVED THAT the report entitled “2021 CVC Provincial Offences Officer Roster” be received and appended to the minutes of this meeting as Schedule ‘D’; and THAT the CVC Board of Directors approves the following Provincial Offences Officers roster: Eric James, Jakub Kilis, and Tyler Slaght be (re)affirmed as designated Provincial Offences Officers permitted to enforce Section 28 under the Conservation Authorities Act and the Provincial Offences Act; and Adam Slessor, Brian Kristy, Charlie Brady, Bill Lidster, Eric Mailloux, Evan Orme, David Orr, David Riseborough and Yasmine Slater be (re)affirmed as designated Provincial Offences Officers permitted to enforce Section 29 under the Conservation Authorities Act, Provincial Offences Act and the Trespass to Property Act; and further THAT the CVC Board of Directors approves the following Provincial Offences Officers roster update: Liam Marray and David Porter be removed as a designated CVC Provincial Offences Officer as they are no longer employed by CVC. 6.5. INDIGENOUS ENGAGEMENT GUIDELINES 37 A report on the above-mentioned subject as submitted by Andrew Kett, Sr. Manager, Education and Outreach; Natalie Faught, Sr. Coordinator, Credit Valley Trail; and Jeff Payne, Deputy CAO and Director, Corporate Services is included in the agenda package as Schedule 'E'. Recommended Resolution: WHEREAS Indigenous Engagement activities are increasingly important across CVC departments and the need for Indigenous Engagement Guidelines was identified; THEREFORE BE IT RESOLVED THAT the report entitled “Indigenous Engagement Guidelines” be received and appended to the minutes of this meeting as Schedule ‘E’; and THAT the Board of Directors approve the Indigenous Engagement Guidelines; 4 THAT staff disseminate the approved guideline to staff and prepare staff training related to Indigenous Engagement; and further THAT the CAO be authorized to maintain this as a living document incorporating additional best practices and experiences. 6.6. BUSINESS CONTINUITY ANALYSIS #8 DUE TO COVID-19 PANDEMIC 57 A report on the above-mentioned subject as submitted by Deborah Martin- Downs, CAO and Jeff Payne, Deputy CAO and Director, Corporate Services is included in the agenda package as Schedule 'F'. Recommended Resolution: WHEREAS the COVID-19 pandemic has resulted in office closures and continues to impact some of the authority activities; THEREFORE BE IT RESOLVED THAT the report entitled “Business Continuity Analysis #8 Due To COVID-19 Pandemic” be received and appended to the minutes of this meeting as Schedule ‘F’; and further THAT in 2021 staff provide business continuity quarterly updates, or as needed, to the Board for the duration of the pandemic and recovery period. 7. CORRESPONDENCE/INFORMATION ITEMS DISTRIBUTED TO MEMBERS 7.1. BRIEFING NOTE: BILL 245 - ACCELERATING ACCESS TO JUSTICE 65 Briefing note to the CVC Board of Directors from Josh Campbell, Director, Planning and Development regarding Bill 245 - Accelerating Access to Justice. 7.2. BREIFING NOTE: CONSULTATION ON GROWING THE GREENBELT 67 Briefing note to the CVC Board of Directors from Josh Campbell, Director, Planning and Development regarding the provincial consultation on growing the Greenbelt. Recommended Resolution: RESOLVED THAT the information items presented at the 556th meeting of the Credit Valley Conservation Authority held March 12, 2021 be received. 8. NOTICE OF MOTION 9. QUESTION PERIOD 10. OTHER BUSINESS 11. RESOLUTION TO MOVE TO 'IN-CAMERA' SESSION Recommended Resolution: 5 RESOLVED THAT the Board move to 'In-Camera session to discuss contract negotiations. 11.1. CONTRACT NEGOTIATIONS AND CONTRACT AWARD FOR SOFTWARE AND SERVICES OVER $100,000 Included in the agenda package is a confidential 'In-Camera' report on the above mentioned subject as submitted by Moheb Ekladios, Sr. Manager, IT/IM; and Jeff Payne, Deputy CAO and Director, Corporate Services. 12. RESOLUTION TO MOVE TO OPEN SESSION Recommended Resolution: RESOLVED THAT the Board move to open session. 13. RESOLUTIONS FOLLOWING 'IN-CAMERA' SESSION 14. MEETING ADJOURNED 6 DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES Schedule 'A' WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS’ ENDORSEMENT) 2021-03-12 Complete Permit Permit Ward Owner Agent Address Proposed Works Application Issued No. No. Date Date Brampton Great Gulf Development in the Regulated R.J. Burnside 20/290 Group of Part Lot 5, Concession 5 WHS Area for earthworks to facilitate a 2021-02-04 2021-02-19 6 & Associates Companies residential subdivision. Development in the Regulated Tashdijan 78 Antibes Drive 21/034 Area to facilitate construction of a 2021-02-16 2021-02-16 5 Design Part Lot 6, Concession 3 WHS deck. Caledon Development in the Regulated Area for the purpose of 20/022 44 Red Clay Road reconstruction of a single family N/A 2021-02-14 2 revised Part Lot 32, Concession 3 WHS dwelling, holding tank and site grading within the floodplain of the Credit River. Development in the Regulated The McLaughlin Road Area for the purpose of Corporation of MacIntosh 20/040 Part Lots 33 & 34, undertaking road improvements, 2020-03-11 2021-03-03 2 the Town of Perry Concession 2 WHS retaining wall construction and site Caledon grading. Development in the floodplain and Criterium- Lot 46 - 785 Caledon-East Regulated Area of Shaws Creek for 21/005 Jansen Garafraxa Townline 2021-01-19 2021-03-03 1 the purpose of modifying an Engineers Part Lot 31, Concession 5 WHS existing dwelling. GB RAND Development in the Regulated 2650 Mayfield Road 21/039 (Mayfield 2) Engineering Area for earthworks to facilitate a 2021-02-11 2021-02-25 2 Part Lot 18, Concession 1 WHS Inc. Corporation residential subdivision. Development in the Regulated Area to facilitate construction of a new two-storey single family Dalerose 47 Baturyn Road (Poltawa) dwelling, attached garage, 21/050 2021-03-01 2021-03-01 2 Homes Part Lot 28, Concession 5 WHS attached deck, associated driveway, septic system and site grading including channel realignment. Page 1 of 3 7 DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES Schedule 'A' WATERCOURSES APPLICATIONS (STAFF APPROVED, FOR BOARD OF DIRECTORS’ ENDORSEMENT) 2021-03-12 Complete Permit Permit Ward Owner Agent Address