Peace River Regional District REPORT To: Chair and Directors Date: December 15, 2016 From: Bryna Casey, Parks and Rural Recreation Coordinator Subject: Funding Support for the 2017 World Under-17 Hockey Challenge RECOMMENDATION(S): That the Regional Board support the City of Dawson Creek and the City of Fort St. John with a grant of $100,000 from the “Grants to Community Organizations” function, to be allocated in the 2017 budget, for the purpose of holding the World Under-17 Hockey Challenge, which will be taking place in Dawson Creek and Fort St. John between October 26 to November 4, 2017. BACKGROUND/RATIONALE: The City of Fort St. John and the City of Dawson Creek have been chosen to co-host the World Under-17 Hockey Challenge in 2017, after the success of the same event in 2015. In its November 24th Regional Board meeting, the cities requested funding support of $100,000 from the Regional District to assist with the costs of the event (grant application attached). At this meeting, it was reported that this event brought $5.9 million into the province, with $2.7 million of that coming directly to Dawson Creek and $1.2 million coming into Fort St. John. In 2016, both host cities confirmed their contributions of $100,000 each to the event. The Regional District has a history of supporting Hockey Canada events in the Peace Region and has done so or committed to do so on three occasions. 1. The Regional District supported the 2012 National Women’s Under-18 Championship with a grant of $5,500 to the City of Dawson Creek. 2. In 2014, $150,000 was committed to the 2016 IIHF U18 Women’s World Hockey Championship ($50,000 over three years), though the region was not chosen to host the event and money was never paid out. 3. In 2015, the Regional District provided a grant for $75,000 for the World Under-17 Hockey Challenge which was hosted jointly between the City of Dawson Creek and the City of Fort St. John. Tournament games will take place at the Encana Events Centre and the North Peace Arena. There may be an opportunity to host two exhibition games outside of Dawson Creek and Fort St. John prior to the start of the tournament. The final game will be televised on TSN with the other games being webcast. This tournament will provide a great opportunity to showcase our region nationally and internationally as teams will be coming from the Czech Republic, Finland, Sweden, and the United States as well as three from Canada. There are other benefits to hosting this event, such as; 1. Hockey development opportunities will exist including coaching and referee clinics and development programs and events for our local Minor Hockey Associations prior to and during the event. 2. Minor Hockey Associations throughout the region will have an opportunity to sell 50-50 tickets. In 2015, around $50,000 was raised for these associations. Staff Initials: Dept. Head: CAO: Page 1 of 2 Report – Chair and Directors December 15, 2016 Page 2 of 2 3. If the event is successful, event sponsors may receive access to a legacy fund to be used for the continued promotion of sport in the region. From the 2015 event, the Regional District is set to receive $7,500. OPTIONS: The Regional District could choose to provide a grant at a different amount. STRATEGIC PLAN RELEVANCE: None FINANCIAL CONSIDERATION(S): Staff recommend that financial contributions be authorized from the “Grants to Community Organizations” function as a Special Event Grant and as a separate line item to be allocated/provided with pre-budget approval in the 2017 budget. COMMUNICATIONS CONSIDERATION(S): Staff will work with event coordinators to ensure that the PRRD’s contribution is recognized throughout the event. OTHER CONSIDERATION(S): Attachments: Special Event Grant Application (including financial statements from the 2015 event and draft budget for 2017 event) PEACE RIVER REGIONAL DISTRICT Grants to Community Organizations - Special Event Grant Application Form - Name of Organization: __________________________________________________ Address __________________________________________________ (include postal code): Name of Contact Person: __________________________________________________ Telephone Number: __________________________________________________ Email address: __________________________________________________ Society Registration #: __________________________________________________ Name of Event: __________________________________________________ Type of Event: __________________________________________________ Grant request amount: $_________________________________________________ Has your organization applied for funding from another source? Yes ______ No _________ Who will it serve: __________________________________________________ How many will attend: __________________________________________________ What is economic benefit to area: ___________________________________________ ________________________________________________________________________ ________________________________________________________________________ This application must include the previous year’s financial statements, if available, and an event budget. The applicant must submit within ninety (90) days of event completion a final financial statement for the event. OFFICE USE ONLY: Amount approved: $______________ GL Code: ______________________ Date: __________________________ 2010 2017 World U17 Hockey Challenge DRAFT City of Dawson Creek & City of Fort St John Budget to Actual 2015 REVENU (Sorted Numeric/Alpha) 2015 BUDGET 2015 ACTUAL 2015 IN KIND B VS A % 2017 DRAFT Budget R1 50/50 & Beverage $ 7,500.00 $ 70,612.15 $ - $ (63,112.15) 941% $ - R2 Merchandise Sales $ - Hockey Canada Sales (20%) $ 3,500.00 $ 7,767.65 $ - $ (4,267.65) 222% $ 5,000.00 Government Other - Sales $ 10,750.00 $ 13,850.00 $ - $ (3,100.00) 129% $ - PRRD R3 Government Funding $ 375,000.00 $ 342,380.97 $ - $ 32,619.03 91% $ 360,000.00 City of DC R4 Hockey Canada $ 50,000.00 $ 50,000.00 $ - $ - 100% $ 50,000.00 City of FSJ R5 Corporate Funding $ 175,000.00 $ 250,952.41 $ 41,843.30 $ (75,952.41) 143% $ 200,000.00 MD of Saddle Hills R6 BC Hockey $ 5,000.00 $ - $ - $ 5,000.00 0% $ - Gov BC R7 Canadian Hockey League $ 5,000.00 $ 5,000.00 $ - $ - 100% $ - R8 Minor Hockey (DC/FSJ) $ 5,000.00 $ 5,000.00 $ - $ - 100% $ 10,000.00 R9 Program Sales $ 800.00 $ 4,912.39 $ - $ (4,112.39) 614% $ 3,000.00 R10 Tickets $ 220,940.00 $ 330,888.00 $ - $ (109,948.00) 150% $ 250,000.00 R11 Pre Event Venue Rentals $ 7,000.00 $ - $ - $ 7,000 0% $ - R12 Other (STEAM - HC, SPEDC $ 5,000.00 $ 16,264.97 $ - $ (11,265) 325% $ 5,000.00 Total $ 870,490 $ 1,097,628.54 $ 41,843.30 $ (227,138.54) 126% $ 883,000.00 EXPENSE (Sorted Numeric/Alpha) 2015 BUDGET 2015 ACTUAL 2015 IN KIND B VS A % 2017 DRAFT Budget E1 Accommodations $ 224,400.00 $ 231,116.28 $ - $ (6,716.28) 103% $ 230,000.00 E2 Accreditation $ 1,500.00 $ 952.30 $ - $ 547.70 63% $ - E3 Administration $ 2,000.00 $ 9,018.92 $ - $ (7,018.92) 451% $ 10,000.00 E4 Advertising/Promotion $ 24,000.00 $ 29,046.28 $ 2,000.00 $ (5,046.28) 121% $ 35,000.00 E5 Facility Rental/Costs Encana Event Centre $ 75,000.00 $ 83,325.00 $ - $ (8,325.00) 111% $ 90,000.00 North Peace Arena $ 51,960.00 $ 60,460.00 $ - $ (8,500.00) 116% $ 65,000.00 E6 Insurance $ 5,000.00 $ 4,603.50 $ - $ 396.50 92% $ 5,000.00 E7 Hockey Canada - Pre-Even $ 7,000.00 $ (6,825.00) $ - $ 13,825.00 -98% $ - E8 Hockey Canada - Steering $ 1,000.00 $ - $ - $ 1,000.00 0% $ - E9 Laundry & Towel Service $ 1,000.00 $ - $ 3,500.00 $ 1,000.00 0% $ 3,500.00 E10 Meals (Team) $ 202,500.00 $ 205,751.07 $ 7,500.00 $ (3,251.07) 102% $ 225,500.00 E11 Medical $ 10,000.00 $ 10,939.06 $ - $ (939.06) 109% $ 10,000.00 E12 Merchandizing (hats - earl $ 12,500.00 $ 13,626.88 $ - $ (1,126.88) 109% $ - E13 Officials Costs $ 46,510.00 $ 36,926.85 $ - $ 9,583.15 79% $ 45,000.00 E14 Officials - Games Fees $ 10,400.00 $ 7,480.00 $ - $ 2,920.00 72% $ 10,000.00 E15 Office Expenses $ 1,000.00 $ 1,071.03 $ - $ (71.03) 107% $ 1,000.00 E16 Players & Officials (Snacks $ 2,000.00 $ 1,453.50 $ 5,000.00 $ 546.50 73% $ - E17 Printing $ 2,000.00 $ (2,000.00) $ 2,343.30 $ 4,000.00 -100% $ 2,000.00 E18 Servicing Costs (VIP, Sponsors$ 36,500.00 $ 25,465.13 $ - $ 11,034.87 70% $ 25,000.00 E19 Signage & Pageantry $ 10,000.00 $ - $ - $ 10,000.00 0% $ 7,000.00 E20 Special Events $ 3,500.00 $ 310.27 $ - $ 3,189.73 9% $ 3,500.00 E21 STEAM (Impact Assessmen $ 10,000.00 $ 4,500.00 $ - $ 5,500.00 45% $ 10,000.00 E22 Transportation $ 100,000.00 $ 94,863.48 $ 13,000.00 $ 5,136.52 95% $ 100,000.00 E23 Venue Improvements $ 30,000.00 $ 47,778.82 $ 6,000.00 $ (17,778.82) 159% $ 20,000.00 E24 Volunteers Volunteer Apparel $ 15,000.00 $ 18,072.68 $ 2,500.00 $ (3,072.68) 120% $ 15,000.00 Meals $ 5,000.00 $ 7,150.06 $ - $ (2,150.06) 143% $ 8,000.00 Windup $ 4,000.00 $ 1,915.79 $ - $ 2,084.21 48% $ 2,000.00 E25 Contingency $ 15,000.00 $ 16,568.84 $ - $ (1,568.84) 110% $ - Total $ 908,770 $ 903,570.74 $ 41,843.30 $ 5,199.26 99% $ 922,500.00 Surplus/Deficit $ (38,280) $ 194,058 $ (232,338) $ (39,500) Less Revenue - 50/50 - DC Minor Hockey-Leg $ (21,216.25) Less Revenue - 50/50 - FSJ Minor Hockey-Leg $ (28,882.75) Less Beverage Sales - FSJ Flyer-Legacy $ (20,513.15) Plus GST Rebate@100% $ 16,151 Less Hockey Canada's Revenue Sharing $ (25,000) Total $ 114,597 Fort St John - Share $ (19,140) $ 57,298.31 $ (116,169) Dawson Creek - Share $ (19,140) $ 57,298.31 $ (116,169) D-2 October 31, 2016 Peace River Regional District Directors PO box 810 1981 Alaska Avenue Dawson Creek, BC V1G 4H8 Re: 2017 World U17 Men’s Hockey Challenge Hockey Canada, in partnership with the Canadian Hockey League and BC Hockey is currently finalizing a contract with Dawson Creek and Fort St.