Business Continuity Plan For Disaster Recovery in the event of a Critical Incident 1 Table of Contents 1.0 Introduction .................................................................................................................................. 3 2.0 Definitions ..................................................................................................................................... 3 3.0 General Information ................................................................................................................... 3 3.1 Review and Training ................................................................................................................ 3 3.2 Associated Documents/information .................................................................................. 3 3.3 Emergency Contact Information ........................................................................................ 3 4.0 Strategy ......................................................................................................................................... 4 5.0 Roles and Responsibilities ......................................................................................................... 4 5.1 Executive Headteacher, DEHT’s and Heads of Schools …………………………………4 5.2 Incident Management Team (IMT) .................................................................................... 4 5.3 Staff ........................................................................................................................................... 5 6.0 Procedure for Closing the Academy ...................................................................................... 6 6.1 Closure in advance of a School day .................................................................................... 6 6.2 Closure during a School Day ................................................................................................. 6 6.3 Immediate Places of Safety ................................................................................................ 6 6.4 Off-Site Place of Safety ..................................................................................................... 6 7.0 Lockdown Procedure ................................................................................................................... 7 8.0 Silent Evacuation ............................................................... 7 9.0 Business Recovery in the Event of a Loss of Buildings or site Space ............ ............. 8 9.1 General ........................................................................................................................................ 8 9.2 Insurance ................................................................................................................................... 8 9.3 Replacement Site Facilities .................................................................................................. 8 10.0 Pandemic Threat / Mass Staff Unavailability .................................................... ................ 8 11.0 Other Threats ............................................................................................................................. 8 12.0 Draft Recovery Action Plans ................................................................................................ .. 10 2 1.0 Introduction The Beckmead Trust (TBT) Business Continuity Plan (BCP) has been written for those who will be involved in re-establishing the operational delivery of services following a major incident. It should be read in conjunction with: • The corresponding Emergency Evacuation Plans; • Fire evacuation plans (the operation of which does not necessarily activate the BCP); • The Trust’s Serious Incident Protocol. 1.1 Reputation The reputation of TBT and of the individual Academies within it are of paramount importance, and as such any decisions to implement the BCP; close one or more schools, or other actions taken to protect pupils and staff will always be made with the welfare and safety of everyone in the school in mind. 2.0 Definitions An emergency is any event which causes, or has the potential to cause injury, loss of life, damage to property or significant business disruption. A disaster is the escalation of an emergency to the point where normal conditions are not expected to be recovered for at least 24 hours. 3.0 General Information 3.1 Review and Training This document should be reviewed annually by the Leadership Teams and the MAT Board of Trustees. Briefings will provided to all staff at the start of the school year, will form part of the Induction Pack for staff joining the organisation mid- year and, if any significant changes are made to the plan. 3.2 Associated Documents/information Associated Documents include: • Emergency Evacuation Plans • Fire Evacuation Plans • Fire risk assessment • Snow Procedure These documents are held locally at each school and are available on staff noticeboards and via the school office. 3.3 Emergency Contact Information An emergency information pack is kept in the Grab bag at the main/reception office at each school within the MAT and includes: • Copies of this document • All associated documents (listed above) • Class Lists (including pupil telephone numbers) • Site Plans • Access to staff and student data (those on roll) with home phone numbers can be accessed on-line from SIMS by the Executive Headteacher, DEHT’s, Headteachers or Heads of School. 4.0 Strategy If a disaster is declared by the CEO, the Executive Headteacher or DEHT the Business Continuity Plan will be activated. 3 Staff communication will be via email and the website if this is operable, or by use of the snow plan telephone lists if not. The following organisations may need to be advised of the implementation of the Business Continuity Plan as soon as possible: • • Director of Children’s Services • 0208 726 6000 office Croydon • Director of Children’s Services • 0345 6080 192 Office East Sussex • Director of Children’s Services • 03330 133118 • Essex • • Facilities Manager (Dee • 07702 553785 Fullerton) • • Press Office Croydon • 0208 760 5644 • Press Office East Sussex • 01273 337291 • Press Office Essex • 03330 132800 • • Health and Safety Executive • 0345 300 9923 (fatalities & (HSE) injuries only) specified • • Insurance Advisors • 0330 585566 • • Local Police • 999 or 101 • • Local Fire Service • 999 5.0 Roles and Responsibilities 5.1 Executive Headteacher, DEHT or Head of School at Monks Orchard, Chaffinch Brook Upper, Chaffinch Brook Lower, Beckmead College, CLT at Alverston Gardens, Rainbow at Aerodrome, The Beck at Forest, Bramley Bank and Tharreo House. The Executive Headteacher is responsible for the implementation and co-ordination of the BCP, including: • Immediately contacting the police if the disaster relates to the built environment or the ICT infrastructure to establish if the building can be re-occupied and/or service delivery reinstated. • Co-ordination of status reports/communication for the benefit of all audiences (including staff, pupils, parents, LA, Academies Team at DFE, press). • Maintaining the BCP in an up-to-date format by delegating responsibility to Business Support colleagues for updates. 5.2 Incident Management Team (IMT) Lead by the Executive Headteacher, the Incident Management Team includes DEHT’s, Headteachers and Heads of School, the Senior Premises Manager, H&S Officer and the Premises Officer of the school. Additional members of the team will be recruited to match the specific needs of the incident. The IMT is responsible for acting under the direction of the Executive Headteacher (or their nominated Deputy) to restore normal conditions as soon as possible. Class Teachers should ensure that all medical equipment for the children in their class is taken to place of safety. If school is inaccessible the Executive Headteacher will determine which of the other schools to meet in. 4 5.3 Staff Staff are required to co-operate with the IMT in support of the BCP. In the event that staff are sent home, they should remain available during normal working hours to assist with necessary tasks. Staff should refrain from using social media to report or discuss any incident where the BCP has been activated. Emergency/IMT Contact List Work Contact Position Name Number 02087779311 CEO / AO Jonty Clark 07702553688 Executive Principal Mags Clarke Judith Azzopardi 07702553692 Deputy Executive Headteachers Dean Monfries 07702553701 Monks Orchard – Leah 07702553782 Bernard Chaffinch Brook Upper 07702553718 – Andy Millard Chaffinch Brook Lower 07718474704 – Abbie Vernum Beckmead College – 07702553697 Michael Nelson Heads of School CLT – Andre Genas 07702553747 Rainbow – Maureen McCarthy The Beck – Dean 07718474703 Monfries Bramley Bank – 07702553701 Maureen McCarthy 07718474703 Tharreo House – Alison 07702553714 Page 07702553770 Office / Central Liz Lane Coordinator Senior Premises officer and health and Dee Fullerton 07702553785 safety coordinator Chair of Board of Laurence Nesbitt 02087779311 Trustees 5 6.0 Procedure for Closing an Academy within The Beckmead Trust 6.1 Closure in advance of a School day The school can be closed in advance of a normal school day using the following system: 1. Closure authorised by the Executive Headteacher, or school’s Headteacher or the CEO. 2. Notification of a school closure using the Local Authority On-line website (actioned by the above). 3. Implementing the school staff ‘snow procedure’’ (actioned by –Decision Leadership