The Greater Cleveland Regional Transit Authority Public Transportation Agency Safety Plan Issued January 2020 1 REVISION HISTORY EDITION DATE ISSUED REASON FOR CHANGE 1.0 01/31/2020 Original 2 TABLE OF CONTENTS Contents I. INTRODUCTION ..................................................................................................................................... 7 II. ANNUAL REVIEW AND UPDATE ................................................................................................... 13 III. SAFETY PERFORMANCE TARGETS ........................................................................................... 14 IV. SAFETY PERFORMANCE TARGET COORDINATION ............................................................. 15 1.0 SAFETY MANAGEMENT POLICY ................................................................................................ 16 1.1 Safety Management Policy Statement ........................................................................................... 16 1.2 Safety Management Policy Communication .................................................................................. 19 1.2.1 Intranet ............................................................................................................................................. 19 1.2.2 Executive Safety Committee ........................................................................................................ 20 1.2.3 District Safety Committees............................................................................................................ 21 1.2.4 Rail Safety Action Items Meeting ................................................................................................. 22 1.2.5 Bus Oversight Safety Committee ................................................................................................. 22 1.3 Authorities, Accountabilities, and Responsibilities ....................................................................... 23 1.3.1 Accountable Executive, General Manager/Chief Executive Officer ....................................... 23 1.3.2 Chief Safety Officer, General Counsel, Deputy General Manager for Legal Affairs ............ 23 1.3.3 Director of Safety ............................................................................................................................ 23 1.3.4 Manager of Safety .......................................................................................................................... 24 1.3.5 Transportation Safety Specialists ................................................................................................ 24 1.3.6 Safety Data & Compliance Analyst.............................................................................................. 25 1.3.7 Safety Awareness Coordinator .................................................................................................... 25 1.4 Employee Safety Reporting Program ............................................................................................. 27 1.5 Emergency Management Procedures ............................................................................................ 27 1.5.1 Emergency Management .............................................................................................................. 27 2.0 SAFETY RISK MANAGEMENT ..................................................................................................... 32 2.1 Safety Risk Management Process .................................................................................................. 32 2.1.1 Safety Department Activities ........................................................................................................ 32 2.1.2 Safety Related Tasks – General .................................................................................................. 34 2.1.3 Service Management Department/Schedule Tasks ................................................................. 36 2.1.4 Intelligent Transportation Systems (ITS) Tasks ........................................................................ 36 2.1.5 Paratransit District Facility/Equipment Tasks ............................................................................ 37 3 2.1.6 Human Resources Tasks .............................................................................................................. 37 2.1.7 Risk Management Tasks ............................................................................................................... 38 2.1.8 Legal Department Tasks ............................................................................................................... 38 2.1.9 Transit Police Tasks ....................................................................................................................... 38 2.1.10 Procurement Tasks ...................................................................................................................... 39 2.1.11 Engineering and Project Management Tasks .......................................................................... 39 2.1.12 Labor & Employee Relations Tasks .......................................................................................... 40 2.1.13 Occupational Health Tasks ......................................................................................................... 40 2.1.14 Executive Staff Tasks .................................................................................................................. 40 2.1.15 District Operations Tasks ............................................................................................................ 41 2.1.16 District Facility Maintenance Tasks ........................................................................................... 41 2.1.17 Rail Power & Way and Vehicle Equipment Maintenance Tasks .......................................... 42 2.2 Safety Hazard Identification, Assessment, and Mitigation .......................................................... 44 2.2.1 Hazard Identification and Analysis .............................................................................................. 44 2.2.2 SRM Tools ....................................................................................................................................... 44 2.2.3 Non-Punitive Hazard Reporting Policy ........................................................................................ 45 2.2.4 Hazard Hotline ................................................................................................................................ 46 2.2.5 Hazard Tracking System ............................................................................................................... 46 2.2.6 Coordination with ODOT ............................................................................................................... 46 2.2.7 Safety Risk Management through SMS ...................................................................................... 47 2.2.8 Hazard Resolution Matrix .............................................................................................................. 48 2.2.9 Accident Reporting ......................................................................................................................... 49 2.2.10 Accident Response ...................................................................................................................... 50 2.2.11 Accident Investigation ................................................................................................................. 50 2.2.12 Facility Inspections ....................................................................................................................... 51 2.2.13 Vehicle Maintenance Inspections .............................................................................................. 52 2.2.14 Facility and Equipment Inspections – Rail ............................................................................... 52 2.3 Safety Data Acquisition, Analysis, and Reporting ........................................................................ 59 2.3.1 Safety Performance ....................................................................................................................... 59 2.3.2 Occurrence Log .............................................................................................................................. 60 3.0 SAFETY ASSURANCE .................................................................................................................... 62 3.1 Safety and Security Certification ..................................................................................................... 62 4 3.2 Rules and Procedures Review ........................................................................................................ 64 3.2.1 Safety Related Operations and Maintenance Documents ....................................................... 64 3.2.2 Rule Books ...................................................................................................................................... 64 3.2.3 Proficiency Testing – Operators ................................................................................................... 64 3.2.4 Proficiency Testing – Rail Control Center Supervisors ............................................................ 65 3.2.5 Proficiency Testing – Power and Way and Facility Maintenance ........................................... 65 3.2.6 Proficiency Testing Test Records