Public Document Pack Argyll and Bute Council Comhairle Earra Ghaidheal agus Bhoid Corporate and Legal Services Director: Nigel Stewart Kilmory, Lochgilphead, PA31 8RT Tel: 01546 602127 Fax: 01546 604444 DX 599700 LOCHGILPHEAD e.mail –[email protected] 19 June 2002 NOTICE OF MEETING A meeting of ARGYLL & BUTE COUNCIL will be held in the COUNCIL CHAMBER, KILMORY, LOCHGILPHEAD on THURSDAY 27 JUNE 2002 at 11:00 AM, which you are requested to attend. Nigel Stewart Director of Corporate and Legal Services BUSINESS 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST (IF ANY) 3. MINUTES Argyll & Bute Council 2 May 2002 (PAGES 1 - 12) 4. MINUTES OF COMMITTEES (a) Mid Argyll, Kintyre & Islay Area Committee 24 April 2002 (Pages 13 - 18) (b) Bute & Cowal Area Committee 29 April 2002 (Pages 19 - 20) (c) Appeals Committee 1 May 2002 (Pages 21 - 22) (d) Mid Argyll, Kintyre & Islay Area Committee 3 May 2002 (Pages 23 - 30) * (e) Helensburgh & Lomond Area Committee 7 May 2002 (Pages 31 - 50) (f) Bute & Cowal Area Committee 7 May 2002 (Pages 51 - 56) (g) Mid Argyll, Kintyre & Islay Area Committee 8 May 2002 (Pages 57 - 66) (h) Oban, Lorn & The Isles Area Committee 8 May 2002 (Pages 67 - 76) * (i) Strategic Policy Committee (Education) 9 May 2002 (Pages 77 - 78) * (j) Strategic Policy Committee 9 May 2002 (Pages 79 - 86) (k) Bute & Cowal Area Committee 22 May 2002 (Pages 87 - 100) (l) Public Services & Licensing Committee 23 May 2002 (Pages 101 - 104) * (m) Commercial Operations Board 23 May 2002 (Pages 105 - 108) (n) Audit Committee 24 May 2002 (Pages 109 - 112) (o) Mid Argyll, Kintyre & Islay Area Committee 27 May 2002 (Pages 113 - 118) (p) Helensburgh & Lomond Area Committee 30 May 2002 (Pages 119 - 120) * (q) Strategic Policy Committee 30 May 2002 (Pages 121 - 128) (r) Bute & Cowal Area Committee 5 June 2002 (Pages 129 - 134) (s) Mid Argyll, Kintyre & Islay Area Committee 5 June 2002 (Pages 135 - 142) (t) Oban, Lorn & The Isles Area Committee 5 June 2002 (Pages 143 - 152) (u) Helensburgh & Lomond Area Committee 6 June 2002 (Pages 153 - 166) The above minutes are submitted to the Council for approval of any recommendations on the items which the Committee does not have delegated powers. These items are marked with a *. 5. LOCAL FRAMEWORK RECOGNITION AND PROCEDURE AGREEMENT Appoint Members to Joint Negotiating Committee Report by Director of Education submitted to Strategic Policy Committee (PAGES 167 - 174) 6. VACANCY ON THE AUDIT COMMITTEE Report by Director of Corporate & Legal Services (PAGES 175 - 176) 7. CHIEF OFFICERS SALARY REVIEW Report by Chief Executive (PAGES 177 - 178) 8. MEMBERS ALLOWANCES Report by Director of Corporate & Legal Services (PAGES 179 - 186) 9. RENEWING LOCAL DEMOCRACY Report by Head of Corporate Policy (PAGES 187 - 190) 10. (a) WHAT BUSINESS ARE WE IN? Report by Chief Executive (Pages 191 - 194) (b) HOW WE DO OUR BUSINESS Report by Chief Executive (Pages 195 - 204) 11. ANNUAL ACCOUNTS 31 MARCH 2002 - UNAUDITED Report by Director of Finance (PAGES 205 - 240) E1 12. DSO BUSINESS PLAN 2002/2003 Report by Head of Amenity Services (PAGES 241 - 256) E2 13. ROADS BUSINESS PLAN 2002/2003 AND BEYOND Report by Head of Roads (PAGES 257 - 286) E3 14. BUILDING SERVICES DLO BUSINESS PLAN Report by Head of Property & Facilities Management (PAGES 287 - 302) E4 15. CATERING & CLEANING BUSINESS PLAN Report by Head of Property & Facilities Management (PAGES 303 - 314) E5 16. LEISURE MANAGEMENT BUSINESS PLAN FOR 2002/2003 Report by Head of Economic Development, Tourism & Leisure (PAGES 315 - 320) E6 17. PURCHASE OF SITE FOR HELENSBURGH DEPOT Report by Director of Development & Environment Services (PAGES 321 - 328) The Committee will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 7a to the Local Government (Scotland) Act 1973. The appropriate paragraphs are:- E1, E2, E3, E4, E5 Paragraph 1 Information relating to a particular employee, former employee or applicant to become an employee of, or a particular office-holder, former office-holder or applicant to become an office-holder under the authority. Paragraph 9 Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services. E6 Paragraph 9 Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services. COUNCIL ALL MEMBERS Contact: Ruby Campbell Tel 01546 604331 Page 1 Agenda Item 3 ARGYLL AND BUTE COUNCIL MINUTES of MEETING of ARGYLL AND BUTE COUNCIL held in the COUNCIL CHAMBER, KILMORY, LOCHGILPHEAD on THURSDAY, 2 MAY 2002 Present: Convener William Petrie (Chair) Councillor Robin Banks Councillor Duncan MacIntyre Councillor Campbell Cameron Councillor Robert Macintyre Councillor Brian Chennell Councillor Dugie MacKinnon Councillor Paul Coleshill Councillor Gordon McKinven Councillor Douglas Currie Councillor Donnie MacMillan Councillor Robin Currie Councillor James McQueen Councillor John Findlay Councillor Bruce Robertson Councillor George Freeman Councillor Len Scoullar Councillor Alison Hay Councillor John Stirling Councillor Donald Kelly Councillor Isobel Strong Councillor Ronald Kinloch Councillor Eric Thompson Councillor Stanley Latimer Councillor Dick Walsh Councillor Bruce Marshall Councillor David Webster Councillor Ellen Morton Councillor Sheila Wilson Councillor Allan Macaskill Councillor Alistair MacDougall Apologies: Councillor Alasdair Blair Councillor Ian Gillies Councillor Alastair McKinlay Councillor Moyra Stewart Attending: James McLellan, Chief Executive Nigel Stewart, Director of Corporate & Legal Services Stewart McGregor, Director of Finance George Harper, Director of Development & Environment Services Andy Law, Head of Amenity Services Judy Orr, Head of Revenues The Convener introduced to the Council Mrs Catriona Stuart of Corporate & Legal Services who was retiring having completed 42 years of service as a Registrar of Births, Deaths and Marriages in Oban. The Convener thanked her for her outstanding service and presented her with a commemorative gift. The Leader of the Alliance also presented her with a bouquet of flowers. The Convener announced that Deputy Lord Kenneth MacKinnon had been appointed by the Queen to be Lord Lieutenant of Argyll and Bute and the Council agreed that the Convener should write to him to offer the Council’s congratulations. The Chairman also informed Members that Councillor Alastair McKinlay was making good progress. 1 Page 2 The Convener ruled, and the Council agreed, that the business as dealt with at item 13 of this minute be dealt with as a matter of urgency by reason of the need to advise Members of proposed amendments to the programme of meetings for the Strategic Policy Committee. The Convener ruled, and the Council agreed, that the business as dealt with at item 7 of this minute be dealt with as a matter of urgency by reason of the need to nominate Members for appointment to the Loch Lomond and the Trossachs National Park Authority, by the date specified by Scottish Ministers. 1. DECLARATIONS OF INTEREST Councillors Petrie and MacKinnon declared an interest in the business dealt with at item 12 of this minute, left the room and took no part in the discussion on this item. 2. NOTICE OF MOTION UNDER STANDING ORDER 14 The Director of Corporate & Legal Services advised that in terms of Standing Order 14 the following Notice of Motion by Councillor Kinloch, seconded by Councillor Stirling had been received for consideration as a matter of urgency at this meeting:- “That the Council agrees to instruct the Director of Corporate & Legal Services to submit an offer for the purchase of the former home of John Logie Baird in Helensburgh by the closing date for offers of 3 May 2002, the said offer to be submitted after consultation with independent valuation professionals as to the level of the offer, with the costs thereof being financed from receipts ringfenced by title condition for the benefit of the Helensburgh Area and slippage in the Council’s Capital Programme up to a value of £25,000.” The Convener ruled that he considered that the Motion was urgent by reason of the need to submit an offer by the closing date of 3 May 2002. The Council agreed to consider the Motion and this is dealt with at item 14 of these minutes. The Director of Corporate & Legal Services tabled a report which provided additional information for Members in their consideration of the Notice of Motion. 3. MINUTES The Council approved the minutes of the Council Meeting of 21 March 2002 as a correct record. 4. MINUTES OF COMMITTEES The Council considered the following minutes. They approved the recommendations of those Committees subject to what is shown below:- 1. Helensburgh & Lomond Area Committee 5 March 2002 2. Bute & Cowal Area Committee 5 March 2002 3. Oban, Lorn & The Isles Area Committee 6 March 2002 4. Mid Argyll, Kintyre & Islay Area Committee 6 March 2002 5. Commercial Operations Board 18 March 2002 2 Page 3 Arising from item 2 (Building Services Financial Monitoring) the Head of Amenity Services provided a brief update on the DLO overspend of approximately £80,000 but advised that the final figures had yet to be finalised. 6. Special Insurances Sub-Committee 18 March 2002 7. Special Insurances Sub-Committee 27 March 2002 8. Strategic Policy Committee (Education) 27 March 2002 9. Strategic Policy Committee 27 March 2002 Arising from item 3 (Housing, Social & Health Issues) the Council agreed, in terms of Section 56 and 57 of the Local Government (Scotland) Act 1973, to approve participation of the Council as Members of the Argyll, Bute & Dunbartonshire Criminal Justice Social Work Partnership Joint Committee on the basis of the draft Minute of Agreement and accordingly to delegate to the Joint Committee the Council’s functions with regard to the provision and management of services set out in the Agreement.