Created February 2019 Updated February 2019 Issued March 2019 Final Version March 2019 Plymouth Community Homes JOB DESCRIPTION POSITION: Assistant Building Surveyor RESPONSIBLE TO: Chartered Building Surveyor LOCATION: Any PCH location SUMMARY OF ROLE To assist the Chartered and Senior Building Surveyors by developing the specialist professional knowledge for the strategic management of PCH built assets and to undertake routine surveying tasks in support of this goal. This requires an understanding of the nature of the tenancy agreements regarding property repairs, improvements, alterations, and use. The Assistant Building Surveyor requires a developing knowledge of; how to determine maintenance needs from both technical and functional perspectives, health and safety and other statutory requirements relevant to managed occupied residential property. They also require an understanding of how maintenance planning, procurement, and monitoring functions are formulated and operated. The Assistant Building Surveyor will undertake inspections of PCH properties under the supervision of a Chartered Building Surveyor. They require a functional knowledge of building construction and pathology in order that they can provide a reasoned analysis of defects and report on the likely resultant risks from failures in building fabric. The Assistant Building Surveyor should have a detailed working knowledge of the procurement routes and tendering procedures used on their projects and give reasoned advice on the appropriateness of various procurement routes. The Assistant Building Surveyor will also manage the tendering and negotiation process and present reports on the outcome under the supervision of a Chartered Building Surveyor. KEY TASKS To undertake the inspection of property and, working under the supervision of a Chartered Building Surveyor, provide detailed reasoned advice regards the management of that property to ensure PCH meets its statutory obligations and corporate asset management objectives. To assist with the procurement of advanced inspections undertaken by others, and to interpret and provide advice in relation to results of those surveys. To identify emergency / health and safety repairs and to bring these to the attention of a Chartered Building Surveyor for the instruction of appropriate remedial measures. To update survey results onto the relevant IT system and to interrogate asset data to identify trends of disrepair for asset management planning . Plymouth Community Homes is a registered society under the Co-operative and Community Benefit Societies Act 2014, registered number 30637 R. VAT Registered No. 945 7600 05 Registered Office: Plymouth Community Homes, Plumer House, Tailyour Road, Crownhill, Plymouth PL6 5DH To assist with the design and specification of a building project from outline proposals to the completion of the tender process, to also include post construction sign off and inspection. To provide technical advice and writing specifications on small more complex works as and when required ensuring compliance with Building Regulations and other relevant legislation. To assist with planning and building regulation applications. To enrol onto the RICS APC pathway for Associate / Member pathway and to undertake all such training and CPD so as to become an Associate/ Member of RICS To work flexible hours as per the needs of the service and to participate on the on call rota if required. Plymouth Community Homes PERSON SPECIFICATION Assistant Building Surveyor Requirement Essential Desirable Provide reasoned advice and recommendations To have working of or to so that PCH can comply with legal regulatory be prepared to gain Knowledge requirements for the provision of Social Housing. knowledge of: Legal; and Regulatory L8: Legionnaires Compliance Provide advice to PCH in respect of their statutory Disease: The obligations and all relevant legislation pertinent to control of the built environment, particularly: Legionella bacteria in water Building Act and Regulations systems. National Planning Policy Framework and BS7671 IEE planning procedures. Wiring HGCRA 1996 and Local Democracy Regulations Economic Development and Construction The Gas Safety Act 2009 (Installation and Knowledge of the decent homes Use) Regulations standard. 1998. Construction (Design and Management) Health and Safety Regulations 2015 at work Act 1974. Housing Health and Safety Rating System The Control of Asbestos Regulations 2012 The Regulatory Reform (Fire Safety) Order 2005 Knowledge A working knowledge sufficient to assist with the • Analysing the accuracy design and specification of a building project of predicted cost using Design from outline proposals to the completion of the benchmarking tender process, to also include post construction techniques sign off and inspection: • Awareness of value • Awareness of the specification process, and risk management including detailed knowledge of the main techniques. methods of specification . • Awareness of the design and specification process, and developing tender packages for works • Advising the internal Client regarding design options, cost, and expected programme durations for the project • Assisting with the management of the risk register • Assisting with the design process to incorporate design works by external consultants in the development of the tender package. Knowledge Providing assessments of condition and wants • Assisting in the of repair for individual buildings or portfolios of preparation of Housing Management residential properties: partnership agreements with contractors and providers of maintenance • Assisting with the management of maintenance and servicing works and refurbishment/improvement programmes • Assisting with preparing budget and expenditure reports and predictions for building maintenance needs • Analysing proposed construction costs submitted by others and recommending to Chartered Building Surveyor how to progress these. Knowledge The Assistant Building Surveyor will undertake inspections, and, under the supervision of a Inspection and Chartered Surveyor, give reasoned advice and Pathology recommendations through: • Analysing information gathered from inspections to formulate the necessary remedial/preventative actions and making recommendations on the choice of construction solutions for PCH built assets • Preparing detailed Building Survey reports, containing detailed information, conclusions and recommendations • Assisting in providing detailed reasoned advice relating to claims for disrepair, including analysis of lease documentation • Interpret and provide advice in relation to results of advanced inspections undertaken by others. Experience Assistant: professional background with 1-2 Some housing years post-graduation experience and at least 1 experience year APC diary experience. Senior Assistant:2-3 post-graduation experience and AssocRICS Skills / Abilities Proficient IT skills with the ability to use a tablet, MS Office and PCH’s core systems for Asset Management and Housing Management (with training). The ability to work quickly and accurately to deliver high quality surveys whilst achieving the required level of output. The ability to work as part of a team and work collaboratively with internal colleagues and external stakeholders. The ability to assist the Senior Asset Surveyor in achieving corporate goals. Qualifications Assistant: Proficiency in To be educated to RICS Approved Diploma or AutoCad or other Degree level in Building Surveying (min, 2:1 design software Hons / Merit). desirable To be enrolled on the RICS APC pathway, with at least 1 years diary experience logged. To have or be prepared to work towards a relevant Health and Safety Qualification. To be committed to CPD and remain up-to-date with current legislation. Full Driving Licence. Senior Assistant: As above with AssocRICS Physical The ability to visit all PCH sites. Requirements The ability to climb ladders and work at heights or in confined spaces and manage equipment. Note: PCH is committed to providing access, aids, adaptations and alternatives wherever possible and reasonable to enable disabled people to fulfil the criteria for, and undertake the duties, of its jobs. GENERAL RESPONSIBILITIES 1. Confidentiality The post holder must maintain confidentiality of information about staff and residents and Plymouth Community Homes (hereinafter referred to as PCH) business and be aware of current Data Protection legislation. 2. Standards of Business Conduct PCH expect all employees to maintain the highest standards of personal and business conduct at all times. The handbook sets out the PCH expectations under sections: Code of Conduct and Declaration of Interests, copies are available from the Human Resources Department at Plumer House. 3. Health & Safety The post holder should be aware of the responsibility placed on employees under the Health & Safety at Work Act (1974) to ensure that the agreed safety procedures are carried out to maintain a safe environment. 4. Equality & Diversity PCH is opposed to direct and indirect discrimination and aims to promote equal opportunities. Any employee of PCH is required to treat all colleagues, customers, stakeholders and partners equally, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. All employees must abide by these principles and comply with PCH policies and strategies in support of these principles