8th March 2018 Chairman: Councillor S Carson Vice-Chairman: Aldermen: A G Ewart MBE, T Jeffers and S Martin Councillors: R B Bloomfield MBE, D J Craig, A P Ewing, O Gawith, A Grehan, B Mallon, A McIntyre, A Redpath, M H Tolerton, R Walker Ex Officio The Right Worshipful The Mayor, Councillor T Morrow Deputy Mayor, Councillor H Legge The Monthly Meeting of the Corporate Services Committee will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn on Tuesday 13th March 2018 at 5.30 pm for the transaction of business on the undernoted Agenda. Hot food will be available from 5.00 pm in Lighters Restaurant. You are requested to attend. DR THERESA DONALDSON Chief Executive Lisburn and Castlereagh City Council Agenda 1 APOLOGIES 2 DECLARATION OF MEMBERS’ INTERESTS: (i) Conflict of Interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form) 3 MINUTES – Meeting of Corporate Services Committee held on 13th February 2018 (copy attached) 4. TO RECEIVE OFFICIALS OF THE SOUTH EASTERN HEALTH & SOCIAL CARE TRUST TO DISCUSS MATTERS OF THE TRUST RELEVANT TO THE COUNCIL’S AREA. (ITEM 1 OF REPORT OF HEAD OF CENTRAL SUPPORT SERVICES REFERS.) (5.35 PM) 5. CONFIDENTIAL REPORT FROM CHIEF EXECUTIVE Members are requested to go to the Confidential Section of the Corporate Services Committee folder on SharePoint to access information Items for Decision: 5.1 Away Day (24th January 2018) - Outcomes Report Building Blocks/Governance/Programming (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 5.2 Antrim Street Car Park, Lisburn - Works by NI Water in Spring 2018 (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information) 5.3 Head of Service within Service Transformation Directorate (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a government department and employees of, or office holders under, the Council) 5.4 Consideration of Fixed Term Posts (Confidential for reason of information which is likely to reveal the identity of individuals) Items for Noting 5.5. VAT Case – Compound Interest Claim (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 5.6 Corporate Services – Departmental Unit Risk Registers (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.7 HR & OD Workforce Data (Confidential for reason of information which is likely to reveal the identity of individuals). 5.8 Freedom of Information (Confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals) 5.9 Contract for the Provision of Legal Services (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 6. REPORT OF INTERIM HEAD OF FINANCE & IT Items for Noting 6.1 Financial Statement 6.2 Action Plan – Internal Audit Report on Debtors 7. REPORT OF HEAD OF CENTRAL SUPPORT SERVICES Items for Decision: 7.1 South Eastern Health & Social Care Trust – Presentation 7.2 Southern Health & Social Care Trust Consultation - “Proposal for the Future of Community Equipment” (Closing Date: 30th April 2018) Items for Noting 7.3 Reports for Committees & Council – Revised Format 7.4 Department of Health for NI – Promoting Organ Donation & Transplantation in NI NI Local Government Association – Response Note 7.5 Lisburn & Castlereagh Policing and Community Safety Partnership Schedule of Meetings 8. REPORT OF HEAD OF MARKETING & COMMUNICATIONS Item for Decision: 8.1 Production of Council Annual Report 2016/2017 Items for Noting 8.2 Adverse Weather Communications 8.3 La Mon Media Coverage 8.4 Corporate Plan Consultation 8.5 Environmental Services consultation on Waste Management 8.6 Dog Control Order Consultation 8.7 Media Coverage 9. REPORT OF CHIEF EXECUTIVE Items for Decision 9.1 Local Government Staff Commission for Northern Ireland Dissolution Funding & Continuing Operations 2018/2019 9.2 Armagh City, Banbridge & Craigavon Borough Council Consultation – “The Council’s Audit of Inequalities & Equality Action Plan 2018-2019” (Closing Date: 27th April 2018) 9.3 Framework for Promoting a Culture of Lawfulness 9.4 National Association of Councillors (NI Region) Annual Membership 2018/2019 Items for Noting 9.5 Commonwealth Day (12th March 2018) & Commonwealth Big Lunches (12th March – 22nd April 2018) 10. ANY OTHER BUSINESS --OoOOoo-- To: Members of Lisburn & Castlereagh City Council CSC 13.02.2018 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of Meeting of the Corporate Services Committee held in the Council Chamber, Island Civic Centre, The Island, Lisburn on Tuesday 13 February 2018 at 5.33 pm PRESENT: Councillor S Carson (Chairman) The Right Worshipful the Mayor Councillor T Morrow Deputy Mayor Councillor H Legge Aldermen A G Ewart, T Jeffers and S Martin Councillors D J Craig, A P Ewing, O Gawith, A Grehan, A McIntyre, B Mallon, C Quinn, A Redpath and R Walker OTHER MEMBERS: Councillor U Mackin IN ATTENDANCE: Chief Executive Director of Environmental Services Head of Central Support Services Head of Service (Parks & Amenities) Acting Head of Human Resources & Organisation Development Interim Head of Finance & IT Member Services Officer Commencement of Meeting The Chairman, Councillor S Carson, extended a welcome to all present and proceeded to outline the evacuation procedures in the case of an emergency. The Chairman asked that any Member entering or leaving the meeting alert him accordingly so that the Member Services Officer might accurately reflect arrival and departure times in the minutes. 1. Apologies An apology for non-attendance at the meeting was accepted and recorded on behalf of Councillor M Tolerton. 2. Declarations of Interest Following the meeting, Alderman S Martin submitted a declaration of interest form in respect of item 7.1 “Northern Ireland Local Government Association 179 CSC 13.02.2018 2. Declarations of Interest (Contd) Summary Product & Work Plan for 2018/2019 and Subscription 2018/19” in light of him being a Member of the NILGA Executive and an Alternate Office Bearer. 3. Minutes of Meeting It was proposed by Alderman A G Ewart, seconded by Councillor B Mallon and agreed that the minutes of the meeting of the Committee held on 18 January, 2018, as adopted by the Council at its meeting held on 23 January, 2018, be confirmed and signed. It was proposed by Alderman A G Ewart, seconded by Councillor C Quinn and agreed that the minutes of the special meeting of the Committee held on 29 January, 2018, as adopted by the Council at its special meeting held on 8 February, 2018, be confirmed and signed. 4. Confidential Report of Director of Service Support Presented by Chief Executive. The Chairman advised that the reasons for confidentiality were as set out in the agenda, ie: • Reserve Forces & Cadets Association for NI Armistice Centenary Commemorations – Defence & Cadet Support (confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information) • Local Government Training Group (confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information) • NIE Networks New Lease Agreement to Replace Existing Sub-Station Adjacent to the Ballyoran Centre, Dundonald (confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information) • Staffing Matters – Fixed Term Contracts (confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council) • Staffing Matters – Head of Service within Environmental Services Department (confidential for reason of information which is likely to reveal the identity of an individual) 180 CSC 13.02.2018 4. Confidential Report of Director of Service Support (Contd) • Staffing Matters – Assistant Cemeteries Officer (confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council) • Council Chamber Audio Visual Report (confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information) • Civic Event – 2 Rifles Homecoming (confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information) • Internal Audit Item – Training (confidential