REQUEST FOR PROPOSAL MID-BRETON SEDIMENT DIVERSION (BS-0030) INDEPENDENT COST ESTIMATOR (ICE) CONTRACTOR RFP #: 3000012572 PROPOSAL DUE DATE/TIME: JUNE 5, 2019 @ 3:00PM State of Louisiana COASTAL PROTECTION AND RESTORATION AUTHORITY APRIL 17, 2019 Page 1 TABLE OF CONTENTS PART I. ADMINISTRATIVE AND GENERAL INFORMATION 1.1 Purpose ............................................................................................................................................. 5 1.2 Background ...................................................................................................................................... 5 1.3 Goals and Objectives ....................................................................................................................... 6 1.4 Term of Contract .............................................................................................................................. 7 1.5 Definitions & Acronyms .................................................................................................................. 7 1.6 Schedule of Events ........................................................................................................................... 9 1.7 Proposal Submittal ........................................................................................................................... 9 1.8 Qualifications for Proposer ............................................................................................................ 10 1.8.1 Mandatory Staff Required ..................................................................................................... 10 1.8.2 Desirable Qualifications of Mandatory Staff ........................................................................ 10 1.8.3 Conflicts ............................................................................................................................... 11 1.9 Proposal Response Format .................................................................................................................... 11 1.9.1 Volume I – Technical and Cost Proposals………………………………………………………..11 A. Cover Letter .............................................................................................................................. 11 B. Table of Contents ...................................................................................................................... 11 C. Executive Summary ................................................................................................................. 12 D. Company Background and Experience ..................................................................................... 12 E. Approach and Methodology ...................................................................................................... 13 F. Proposed Staff Qualifications .................................................................................................... 13 G. Veteran and Hudson Programs Participation ............................................................................ 13 H. Cost Proposal ............................................................................................................................ 15 I. Certification Statement ............................................................................................................... 16 J. Outsourcing of Key Internal Controls. ....................................................................................... 16 K. Subcontractors. .......................................................................................................................... 16 L. Insurance. ................................................................................................................................... 16 1.9.2 Volume II – Financial Information .................................................................................................. 16 1.10 Number of Copies of Proposals ..................................................................................................... 17 1.11 Technical, Cost Proposals, and Financial Information .................................................................. 17 1.12 Legibility/Clarity ........................................................................................................................... 17 1.13 Confidential Information, Trade Secrets and Proprietary Information .......................................... 17 1.14 Proposal Clarifications Prior to Submittal ..................................................................................... 18 1.14.1 Pre-Proposal Conference .................................................................................................... 18 1.14.2 Proposer Inquiries ............................................................................................................... 18 1.14.3 Blackout Period ................................................................................................................... 19 1.15 Errors and Omissions in Proposal .................................................................................................. 20 1.16 Changes, Addenda, Withdrawals ................................................................................................... 20 1.17 Withdrawal of Proposal ................................................................................................................. 20 1.18 Waiver of Administrative Formalities ........................................................................................... 20 1.19 Proposal Rejection/RFP Cancelation ............................................................................................. 20 1.20 Ownership of Proposal ................................................................................................................... 20 1.21 Cost of Offer Preparation ............................................................................................................... 20 1.22 Taxes .............................................................................................................................................. 21 1.23 Determination of Responsibility .................................................................................................... 21 1.24 Use of Subcontractors .................................................................................................................... 21 1.25 Written or Oral Discussions/Presentations .................................................................................... 21 1.26 Acceptance of Proposal Content .................................................................................................... 22 1.27 Evaluation and Selection ................................................................................................................ 22 Page 2 1.28 Best and Final Offers (BAFO) ....................................................................................................... 22 1.29 Contract Award, Negotiation, and Execution ................................................................................ 23 1.30 Notice of Intent to Award .............................................................................................................. 23 1.31 Right to Prohibit Award ................................................................................................................. 23 1.32 Insurance Requirements ................................................................................................................. 24 1.33 Indemnification and Limitation of Liability .................................................................................. 25 1.34 Payment ......................................................................................................................................... 26 1.34.1 Electronic Vendor Payment Solutions……...……………………………………………..26 1.35 Termination……………………………………………………………………………………......26 1.35.1 Termination of the Contract for Cause ............................................................................. 26 1.35.2 Termination of the Contract for Convenience .................................................................. 27 1.35.3 Termination for Non-Appropriation of Funds .................................................................. 27 1.36 Assignment .................................................................................................................................... 27 1.37 Right to Audit ................................................................................................................................ 27 1.38 Civil Rights Compliance ................................................................................................................ 28 1.39 Record Ownership ......................................................................................................................... 28 1.40 Entire Agreement/Order of Precedence ......................................................................................... 28 1.41 Contract Modifications .................................................................................................................. 28 1.42 Substitution of Personnel ............................................................................................................... 28 1.43 Governing Law .............................................................................................................................. 29 1.44 Claims or Controversies ................................................................................................................