Guide for Authors – Computers & Geosciences It can be advantageous to print this "Guide for Authors" section for reference during the subsequent stages of article preparation. Summary of Important Items when submitting a manuscript 1) Be certain that your manuscript contains suitable material for the journal (computing methods in the physical geosciences). Out of scope articles will be returned to authors without review. Please read the Aims & Scope of the journal. 2) Please read the Elsevier web page on Publishing Ethics: www.elsevier.com/publishingethicskit. 3) Please provide a covering letter explaining the contribution of the manuscript. 4) Grammar, spelling and accuracy are considered as the most important screening criterion. If your manuscript contains errors in English, it will be returned. Non- English speaking authors are encouraged to have their manuscript checked and edited by a native English speaker. Alternatively, the use of language editing services can be used to improve the English of a manuscript. 5) Manuscripts, which do not meet the novelty, significance, and competence criteria (Aims & Scope of the journal) will be returned to authors at any stage, at the discretion of the Editor. 6) References must follow the format as stipulated in this guide. Your manuscript will be returned if the format of the references is not correct. 7) Ensure that figures are adequately labelled (coordinates, scale bar, orientation) and the resolution is sufficient for publication scale. 8) Choose the appropriate article type (Research, Application, Review or Short Note articles – see Aims & Scope). Ensure your manuscript falls within the word limit for the article type that you choose. 9) Text and figure files must be uploaded separately. 10) If you are submitting a revised manuscript, CLEARLY address, point-by-point, to the comments provided by the reviewers. This includes any request for improvements in the English. 11) Briefly, the format of your manuscript must be: a. in a word processing format (i.e. MS Word or LaTeX). DO NOT SUBMIT PDF DOCUMENTS (PDF figures are ok). b. single column c. double spaced lines d. line numbers e. adhere to the reference format standard for the journal f. figures must be uploaded separately and properly labelled during the submission process. g. provide a separate list of figure captions and table captions at the end of the text document. The following links within this document provide important details for all submissions: Guide for Submission of Articles Submission Checklist Preparation of Text Reference Citation Requirements Preparation of Illustrations Submission of Computer Code / Applications Proofs and Offprints Contact information For general information about the journal, the submission of computer code, or inquiries on access to the ftp site for computer code (www.iamg.org) for the journal, contact: Dr. Eric Grunsky Editor-in-Chief Computers & Geosciences Geological Survey of Canada 601 Booth St. Ottawa ON K1A 0E8 CANADA Tel: +1 613 992 7258 Email: [email protected] For information regarding submissions and manuscript status, please contact the Managing Editor: Jean Hubay Managing Editor Computers & Geosciences Email: [email protected] Tel: +1 613 729 6229 Subscription information Business related to the International Association for Mathematical Geology (IAMG), such as membership and subscriptions to Computers & Geosciences should be sent to: IAMG Office 5868 Westheimer Rd. #537 Houston, TX 77057 U.S.A. Tel: 1-713-513-2182 email:[email protected] Submission of articles General It is essential to give an e-mail address and, if available, a fax number, when submitting a manuscript. Articles must be written in good English. Submission of an article implies that the work: a) has not been published previously in whole or part (except in the form of an abstract or as part of a published lecture or academic thesis), b) is not under consideration for publication elsewhere, c) is approved by all Authors, d) if accepted, will not be published elsewhere in whole or part, in English or in any other language, without the written consent of the Publisher. Upon acceptance of an article, Authors will be asked to transfer copyright (for more information on copyright see www.elsevier.com/authors). This transfer will ensure the widest possible dissemination of information. A letter will be sent to the corresponding Author confirming receipt of the manuscript. A form facilitating transfer of copyright will be provided. If excerpts from other copyrighted works are included, the Author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by Authors in these cases: contact Elsevier‟s Rights Department, Oxford, UK: phone (+44) 1865 843830, fax (+44) 1865 853333, e-mail [email protected]. Requests may also be completed online via the Elsevier homepage (www.elsevier.com/permissions). Authors’ rights Please see: www.elsevier.com/authorsrights The Submission Process Manuscripts are to be submitted online. No other form of submission is accepted. Use the following guidelines to present and submit your article. Manuscripts are submitted via the Elsevier Editorial System page of this journal, http://ees.elsevier.com/cageo. You will be guided stepwise through the creation and uploading of the various files. The system automatically converts source files to a single Adobe Acrobat PDF version of the article, which is used in the peer-review process. Please note that even though manuscript source files are converted to PDF at submission for the review process, these source files are also stored in their original format by the system for further processing after acceptance. All correspondence, including notification of the Editor‟s decision and requests for revision, takes place by e-mail and via the Author‟s homepage, removing the need for a hard-copy paper trail. If you are submitting a manuscript in LaTeX format, the figures and tables will be uploaded together and a pdf will be created from the LaTeX document. It can sometimes be helpful to suggest the names of up to 4 suitable referees (include their e-mail addresses), although the Editor may not use any of them. Electronic format requirements General points We accept most word processing formats, but Word or LaTeX are preferred. Always keep a backup copy of the electronic file for reference and safety. Save your files using the default extension of the program used (e.g. .doc). Word Processor documents It is important that the file be saved in the native format of the word processor. The text should be in single-column format, double line-spaced with line numbering. Keep the layout of the text as simple as possible. Most formatting codes will be removed and replaced during processing of the article. In particular, do not use the word processor‟s options to justify text or to hyphenate words. However, do use bold face, italics, subscripts, superscripts etc. Do not embed “graphically designed” equations or tables, but prepare these using the word processor‟s facility. When preparing tables, if you are using a table grid, use only one grid for each individual table and not a grid for each row. If no grid is used, use tabs, not spaces, to align columns. The electronic text should be prepared in a way very similar to that of conventional manuscripts (see also the Guide to Publishing with Elsevier: www.elsevier.com/guidepublication). Do not import the figures into the text file but, instead, indicate their approximate locations directly in the electronic text and on the manuscript. See also the section on Preparation of electronic illustrations. To avoid unnecessary errors you are strongly advised to use the “spellchecker” function of your word processor. LaTeX documents If the LaTeX file is suitable, proofs will be produced without re-keying the text. The article should preferably be written using Elsevier‟s document class “elsart”, or alternatively the standard document class “article”. The Elsevier LaTeX package (including detailed instructions for LaTeX preparation) can be obtained from the Journal authors‟ home: www.elsevier.com/latex. It consists of the files: elsarticle.cls, guidelines for users of elsarticle, a template file for quick start, and the instruction booklet “Preparing articles with LaTeX”. Return to Page 1 Submission checklist This list should be used prior to the submission of the article for review. All papers must be submitted to the Editor using the Electronic Submission System. Please do NOT send as hardcopy or by e-mail attachment. Please consult this Guide for Authors for further details of any item. Ensure that the following items are present: One Author designated as corresponding Author: E-mail address Full postal address Telephone and fax numbers All necessary files have been uploaded Keywords All figure captions All tables (including title, description, footnotes) Further considerations Manuscript has been “spellchecked” and the English grammar is correct. For information on language editing please see www.elsevier.com/languageediting. References are in the correct format for this journal (see Reference Citation Requirements). All references mentioned in the Reference list are cited in the text, and vice versa Permission has been obtained for use of copyrighted material from other sources (including the Web). Colour figures are clearly marked as being intended for colour reproduction on the Web (free of charge) and in print or to be reproduced in colour on the Web (free of charge) and in black-and-white in print. If only colour on the Web is required, black and white versions of the figures are also supplied for printing purposes. The text should be uploaded separately from the tables and figures. Figures should be uploaded separately as described during the submission process. Subject matter is appropriate (computing in the physical geosciences). Novelty, significance, and competence criteria are met (see Aims & Scope) For any further information please contact the Author Support Department at [email protected].