Public Document Pack 24 October 2018 To: Members of the Public Accountability Board This matter is being dealt with by: Direct Line: email: Dear Colleague Public Accountability Board You are invited to attend the next meeting of the Public Accountability Board which will be held on Monday 29th October 2018 at 2.00 pm at the Office of the South Yorkshire Police and Crime Commissioner, 5 Carbrook Hall Road, Carbrook, Sheffield, S9 2EH. The agenda and supporting papers are attached. Car parking will be available. Yours sincerely Office of the Police and Crime Commissioner Enc. South Yorkshire Police and Crime Commissioner Shaun Wright Email: [email protected] www.southyorkshire-pcc.gov.uk South Yorkshire Police and Crime Commissioner Shaun Wright 18 Regent Street Barnsley South Yorkshire S70 2HG Tel: 01226 774600 Email: [email protected] www.southyorkshire-pcc.gov.uk South Yorkshire Police and Crime Commissioner Shaun Wright Email: [email protected] www.southyorkshire-pcc.gov.uk South Yorkshire Police and Crime Commissioner Shaun Wright 18 Regent Street Barnsley South Yorkshire S70 2HG Tel: 01226 774600 Email: [email protected] www.southyorkshire-pcc.gov.uk PUBLIC ACCOUNTABILITY BOARD MONDAY 29TH OCTOBER 2018 AT 2.00 PM OFFICE OF THE SOUTH YORKSHIRE POLICE AND CRIME COMMISSIONER, 5 CARBROOK HALL ROAD CARBROOK, SHEFFIELD, S9 2EH AGENDA Item Page 1 Welcome and Apologies Dr A Billings Verbal 2 Filming Notification Dr A Billings This meeting is being filmed as part of the pilot to broadcast the meeting on our website. Whilst the recording of this meeting will not be published it is anticipated that in the future recordings of this may be uploaded onto the website. The OPCC operates in accordance with the Data Protection Act. Data collected during the filming will be retained in accordance with the OPCC’s published policy. Therefore by entering the meeting room, you are consenting to being filmed and to the possible use of those images and sound recordings for publication on our website and/or training purposes. 3 Announcements Dr A Billings Verbal 4 Public Questions 5 Urgent Items Dr A Billings Verbal 6 Items to be considered in the Absence of the Public Dr A Billings and Press THAT, using the principles identified under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business, on the grounds that they involve the likely disclosure of exempt information as specified in the relevant paragraphs of Part 1 of Schedule 12A to the Act, as amended, or that they are otherwise operationally sensitive or would attract an exemption under the Freedom of Information Act 2000. South Yorkshire Police and Crime Commissioner Shaun Wright Email: [email protected] www.southyorkshire-pcc.gov.uk South Yorkshire Police and Crime Commissioner Shaun Wright 18 Regent Street Barnsley South Yorkshire S70 2HG Tel: 01226 774600 Email: [email protected] www.southyorkshire-pcc.gov.uk Item Page 7 Declarations of Interest Dr A Billings Verbal 8 Minutes of the meeting of the Public Accountability Dr A Billings 1 - 12 Board held on 27 September 2018 9 Matters Arising/Actions M Buttery 13 - 14 10 PAB Work Programme M Buttery 15 - 18 Police & Crime Plan Delivery 2018/19 11 Force Performance - Rotherham District Summary S Chapman 19 - 26 Update 12 Force Performance against Serious and Organised M Roberts 27 - 32 Crime outcomes of Police Crime Plan 13 Quarterly Overview of Performance against Police E Redfearn To Follow and Crime Plan 14 Budget Monitoring 2018/19 - Financial Position for M Clements 33 - 52 2nd Quarter - 1 July to 30 September PCC's Strategic and Financial Planning 15 Strategic Planning Update E Redfearn Verbal 16 Police and Fire Collaboration M Buttery 53 - 60 Other Assurance Reports (by Exception) 17 Joint Independent Audit Committee M Lunn 61 - 64 18 Independent Ethics Panel A Lockley 65 - 68 19 Independent Advisory Panel for Minority Z Bibi 69 - 70 Communities 20 Force Crime Review Update T Forber 71 - 76 21 Update report on Victims Care Strategy S Chapman 77 - 80 22 Problem Orientated Police and Demand Reduction M Roberts 81 - 88 Item Page PCC Decisions Outside of PAB 23 PCC Decisions Report E Redfearn 89 - 90 Exclusion of the Public and Press There are no exclusions 24 Any Other Business - to be notified at the beginning of the meeting 25 Date and Time of Next Meeting 27 November 2018 at 10am, Office of the Police and Crime Commissioner, 5 Carbrook Hall Road, Carbrook, Sheffield, S9 2EH. This page is intentionally left blank Agenda Item 8 SOUTH YORKSHIRE’S POLICE AND CRIME COMMISSIONER PUBLIC ACCOUNTABILITY BOARD 27 SEPTEMBER 2018 PRESENT: Dr Alan Billings (Police and Crime Commissioner) Michelle Buttery (Chief Executive and Solicitor - OPCC) Alison Fletcher (Office Manager - SYP) Tim Forber (Assistant Chief Constable - SYP) Carrie Goodwin (Head of Corporate Communication - SYP) David Hartley (Assistant Chief Constable - SYP) Nigel Hiller (Director of Finance - SYP) Shaun Morley (Chief Superintendent - SYP) Sally Parkin (Business Manager - OPCC) Erika Redfearn (Head of Governance - OPCC) Mark Roberts (Deputy Chief Constable - SYP) Sara Slater (Finance Manager - OPCC) Fiona Topliss (Community Engagement & Communications Manager - OPCC) Stephen Watson (Chief Constable - SYP) Michael Clements (Chief Finance and Commissioning Officer – OPCC) Melvyn Lunn (Joint Independent Audit Committee) Kevin Wright (Evaluation and Scrutiny Officer – OPCC) APOLOGIES: Andrew Lockley and Lauren Poultney 1 WELCOME AND APOLOGIES The Commissioner welcomed those present at the meeting. There were four members of the public present. 2 FILMING NOTIFICATION The Commissioner informed attendees that the meeting was being filmed and may be uploaded onto his website. By entering the meeting room, attendees are consenting to being filmed and to the possible use of those images and sound recordings for publication on our website and/or training purposes. 3 ANNOUNCEMENTS There were no announcements. 4 PUBLIC QUESTIONS There were no public questions. Page 1 OPPC Public Accountability Board 27/09/18 5 URGENT ITEMS Fir Vale Incident The Commissioner asked the Chief Constable for an update on the incident which had taken place in Fir Vale on 25 September 2018. The Chief Constable referenced the mis-information reported on social media in relation to the incident and how the Force had been unable to confirm this immediately until they understood the situation. D Hartley confirmed that the incident was a dispute between a number of girls at Fir Vale school. A number of factual inaccuracies were reported on social media which prompted a response from parents. The school tried to offer reassurance but when this continued to escalate called the police. The police attended including one police dog. Work is currently taking place with partners to get things back to normal and a low key presence will remain this week for reassurance. The Commissioner asked if any lessons had been learnt. M Roberts highlighted the impact of social media, the incident should have been dealt with in-house but social media sensationalised the incident which resulted in a bigger response being required. The Commissioner commented that he was aware that local Councillors had been working with the police to try and get messages out to local residents. D Hartley highlighted that before the police can put any messages out they must first establish the facts, initial calls reported that someone had been stabbed which was not the case. Knife Incidents This would be discussed later on the agenda. Lost Property The Commissioner enquired about the changes to reporting lost property. M Roberts confirmed that it had been nationally agreed that police forces in England and Wales will no longer take reports of lost property from the 1 October. The Chief Constable highlighted that there are a number of exceptions including foreign ID documents (including passports), or items classed as ‘dangerous’ i.e firearms. M Roberts highlighted that lost property places a significant burden on police forces and that this is not a core function. He confirmed that the Force would be informing the public and putting information on the Force website. The Commissioner highlighted it would need careful messaging. M Roberts acknowledged that this may be seen as a reduction in service and would need to be managed. Page 2 OPPC Public Accountability Board 27/09/18 6 ITEMS TO BE CONSIDERED IN THE ABSENCE OF THE PUBLIC AND PRESS Item 18 – Operation Stovewood Update. 7 DECLARATIONS OF INTEREST None. 8 MINUTES OF THE MEETING OF THE PUBLIC ACCOUNTABILITY BOARD HELD ON 28 AUGUST 2018 The minutes of the last meeting were agreed as an accurate record. 9 MATTERS ARISING/ACTIONS 329 A Lockley to discuss with the PCC the lack of national statistics available on hate crime. 26/07/18 – Ongoing 13/09/18 – Letter sent from PCC to Home Office and ACC Hamilton, NPCC Hate Crime Lead. DISCHARGE 330 The Chief Constable would consider those recommendations from the Policing Sheffield’s Trees Protests report, addressed to South Yorkshire Police. 26/07/18 – A response is being prepared and will be sent to the Independent Advisory Panel for Policing Protests and PCC week commencing 6 August. 28/08/18 – Ongoing 28/08/18 – Response sent to Chair of Advisory Panel. DISCHARGE 332 S Barton to raise court sanctions for people sleeping on the streets at the Local Criminal Justice Boards. 28/08/18 – Ongoing. Action to be transferred to T Forber who will report back following the next LCJB on 4 October 2018. 27/09/18 – M Buttery confirmed that sentences are being given in line with sentencing guidelines and therefore suggested that the action be amended for it to be raised at the Countywide Community Forum, adding that an excellent presentation had been given by Stuart around homelessness at the Sheffield City forum and suggested this could be brought to a future PAB.