VULCAN COUNTY County Council Meeting AGENDA June 17, 2020 Vulcan County Council Chambers Administration Building 102 Centre Street, Vulcan, Alberta Page. 1 Call to Order . 2 Adoption of Agenda and Emergent Issues 3 Appointments a) Question Period - 11:00 a.m. b) MDB - 11:05 a.m. c) Studio Eh Group Productions- 11:30 a.m. 4 Adoption of Minutes 2 - 6 a) Minutes of the June 3, 2020 County Council Meeting b) Business Arising from the Minutes . 5 Council Correspondence 7 - 15 a) Council Action List . 6 Administration 16 - 20 a) Director of Protective Services Report - May 2020 21 - 22 b) Director of Operations Report - May 2020 23 - 24 c) Gravel Donation - Lomond Cemetery 25 d) Briefing Note: Marshall Road 26 - 29 e) Municipal Planning Commission Restructure - Bylaw 2020- 018 30 - 31 f) Director of Corporate Services Report - May 2020 32 - 57 g) Final 2020 Budget Approval Amendment 58 - 82 h) First Quarter Reporting - 2020 83 - 84 i) Chief Administrative Officer Report - May 2020 85 j) Vulcan Recreation Funding Meeting k) COVID-19 Verbal Update Report . 7 Administrative Inquiries . 8 Closed Meeting a) Response Letter: FOIP Section 21(1) b) Property Tax Payment Plans: FOIP Section 24(1)(c) . 9 Motions Arising out of the Closed Meeting . 10 Adjournment Page 1 of 85 VULCAN COUNTY MINUTES Vulcan County Council Meeting June 3, 2020 Council Chambers Administration Building 102 Centre Street, Vulcan, Alberta Deputy Reeve Doug Logan Reeve Jason Schneider Councillor Shane Cockwill Councillor Laurie Lyckman Present: Councillor Michael Monner Councillor Ryan Fleetwood Absent: Councillor Serena Donovan Nels Petersen, Chief Administrative Officer Shania Culp, Legislative Clerk Colleen Dickie, Development & Legislative Assistant Anne Erickson, Manager of Development Services Also Present: Ryan Dyck, ORRSC Planner Alena Matlock, Development Officer Mike Kiemele, Director of Operations Sherry Poole, Economic Development Officer As per Procedural Bylaw 2013-026 All Resolutions of Council are recorded Votes, when resolutions are carried unanimously, names will not be recorded. Call to Order Reeve Schneider called the meeting to order at 11:09 a.m. Adoption of Agenda and Emergent Issues CC 2020-06-03-01 MOVED BY COUNCILLOR MONNER that the agenda be adopted with the following addition. 8a) Personnel Matter: FOIP Section 24(1)(d) CARRIED UNANIMOUSLY. Question Period Reeve Schneider called Question Period open at 11:10 p.m. No one was present to address Council. Reeve Schneider called Question Period closed at 11:11 a.m. 4 a) - 17 Jun 2020 Page 2 of 85 County Council Meeting - Minutes June 03, 2020 Adoption of Minutes Minutes of the May 20, 2020 County Council Meeting CC 2020-06-03-02 MOVED BY COUNCILLOR LYCKMAN that the minutes of the May 20, 2020 meeting be adopted with the discussed amendment to motion CC 2020-05-20-08. CARRIED UNANIMOUSLY. Council Correspondence Council Action List CC 2020-06-03-03 MOVED BY COUNCILLOR FLEETWOOD that the Council Action List be accepted for information. CARRIED UNANIMOUSLY. Administration Draft Bylaw - Bylaw 2020-017 - Speed Limit RR214 CC 2020-06-03-04 MOVED BY COUNCILLOR FLEETWOOD that Council give first reading to Bylaw 2020-017, being a bylaw of Vulcan County in the Province of Alberta, Speed Limit RR214. CARRIED UNANIMOUSLY. CC 2020-06-03-05 MOVED BY COUNCILLOR COCKWILL that Council give second reading to Bylaw 2020-017, being a bylaw of Vulcan County in the Province of Alberta, Speed Limit RR214. CARRIED UNANIMOUSLY. CC 2020-06-03-06 MOVED BY COUNCILLOR LYCKMAN that Council authorize three readings to be held in one meeting to Bylaw 2020-017, being a bylaw of Vulcan County in the Province of Alberta, Speed Limit RR214. CARRIED UNANIMOUSLY. CC 2020-06-03-07 MOVED BY COUNCILLOR FLEETWOOD that Council give third reading to Bylaw 2020-017, being a bylaw of Vulcan County in the Province of Alberta, Speed Limit RR214. CARRIED UNANIMOUSLY. 4 a) - 17 Jun 2020 Page 3 of 85 County Council Meeting - Minutes June 03, 2020 Agricultural Appeal Board CC 2020-06-03-08 MOVED BY COUNCILLOR MONNER that Council appoint Byron Thompson, Josh Umscheid, and Byron Matlock to the Agricultural Appeal Board for 2020. CARRIED UNANIMOUSLY. Draft Bylaw - Bylaw 2020-16 - G3 Road Closure Amendment CC 2020-06-03-09 MOVED BY COUNCILLOR LYCKMAN that Council give first reading to Bylaw 2020-016, being a bylaw of Vulcan County in the Province of Alberta, G3 Road Closure Amendment Bylaw. CARRIED UNANIMOUSLY. CC 2020-06-03-10 MOVED BY DEPUTY REEVE LOGAN that Council give second reading to Bylaw 2020-016, being a bylaw of Vulcan County in the Province of Alberta, G3 Road Closure Amendment Bylaw. CARRIED UNANIMOUSLY. CC 2020-06-03-11 MOVED BY COUNCILLOR MONNER that Council authorize three readings to be held in one meeting to Bylaw 2020-016, being a bylaw of Vulcan County in the Province of Alberta, G3 Road Closure Amendment Bylaw. CARRIED UNANIMOUSLY. CC 2020-06-03-12 MOVED BY COUNCILLOR COCKWILL that Council give third reading to Bylaw 2020-016, being a bylaw of Vulcan County in the Province of Alberta, G3 Road Closure Amendment Bylaw. CARRIED UNANIMOUSLY. Donation to Birdies for Kids (Rainbow Literacy Request) CC 2020-06-03-13 MOVED BY COUNCILLOR COCKWILL that Council authorize the donation of $18,000 to the Birdies for Kids Charity Golf tournament, to be funded from money previously allocated to Rainbow Literacy in the 2020 operating budget. CARRIED UNANIMOUSLY. Policy 12-1002 - Council Correspondence Policy CC 2020-06-03-14 MOVED BY COUNCILLOR LYCKMAN that Council approve the revisions to Council Correspondence Policy 12-1002 as presented. 4 a) - 17 Jun 2020 Page 4 of 85 County Council Meeting - Minutes June 03, 2020 CARRIED UNANIMOUSLY. Economic Development Officer Report CC 2020-06-03-15 MOVED BY COUNCILLOR MONNER that Council accept the Economic Development Officer report for information. CARRIED UNANIMOUSLY. August 1, 2020 Tax Penalty Waiver CC 2020-06-03-16 MOVED BY COUNCILLOR FLEETWOOD that Council waive the 6% penalty for unpaid taxes which would be applied to roll files on August 1st 2020 due to the current economic uncertainty in all sectors. CARRIED UNANIMOUSLY. COVID-19 - Verbal Update Report CC 2020-06-03-17 MOVED BY COUNCILLOR COCKWILL that Council accept the COVID-19 Verbal Update Report for information. CARRIED UNANIMOUSLY. Reeve Schneider recessed the meeting at 12:08 p.m. and reconvened at 1:23 p.m. Draft New Land Use Bylaw CC 2020-06-03-18 MOVED BY COUNCILLOR COCKWILL to direct Administration to contact Reeve Schneider and Councillor Monner for further Council input on the drafted Land Use Bylaw. CARRIED UNANIMOUSLY. Administrative Inquiries Councillor Monner inquired about where Administration is in regards to the purchase of rail line in Sunset Marks and would like Administration to follow up. Councillor Monner informed Council that the FCSS Director has put in her resignation. He inquired if Administration is able to follow up on a couple of matters, there are pivots in Mossleigh that are watering the road, and in Queenstown there are several trailers on a lot. Administration informed Council that they would direct the CPO's to these matters. Lastly, Councillor Monner informed Council that in the future Vulcan County and or Vulcan County Waste Commission will need to determine an upper threshold for continued participation in SAWEA. 4 a) - 17 Jun 2020 Page 5 of 85 County Council Meeting - Minutes June 03, 2020 Closed Meeting CC 2020-06-03-19 MOVED BY COUNCILLOR LYCKMAN that Council move to a closed session at 3:35 p.m. to discuss the following matter pursuant to the Freedom of Information and Protection of Privacy Act: Personnel Matter: FOIP Section 24(1)(d) Staff present: N. Petersen CARRIED UNANIMOUSLY. CC 2020-06-03-20 MOVED BY COUNCILLOR FLEETWOOD that Council move to open session at 3:48 p.m. CARRIED UNANIMOUSLY. Motions Arising Out of Closed Meeting Personnel Matter: FOIP Section 24(1)(d) CC 2020-06-03-21 MOVED BY COUNCILLOR MONNER that Council approve entering into an agreement with Mark DeBoer for temporary consultant services as presented. CARRIED UNANIMOUSLY. Adjournment Reeve Schneider adjourned the meeting at 3:50 p.m. Jason Schneider, Reeve Nels Petersen, CAO 4 a) - 17 Jun 2020 Page 6 of 85 5 a) - 17 Jun 2020 Report Ref # Resolution Number Description Meeting Date Resolution Action Required Comments Staff Responsible MOVED BY COUNCILLOR RUARK that Council direct Administration Prepare Anne Erickson Internal Policy Review to to conduct a review of internal statutory and non-statutory recommendations 10 Jun 2020 03:54:25 PM 1 2014-07-15 Address Future Development 02 Jul 2014 planning documents and policies, and return to Council with to Council for future LUB working committee struck. Anne Erickson inFlood Hazard Areas recommendations to address future development in Flood Hazard development in the Areas. Flood Hazard Area Anne Erickson MOVED BY COUNCILLOR ANNABLE that Council direct 10 Jun 2020 03:55:41 PM administration to seek to engage the Oldman River Regional Communicate IDP's on hold until COVID restrictions have Services Commission (ORRSC) to facilitate IMDP’s between Vulcan 2 CC 2017-05-17-07 Urban IMDP Request 17 May 2017 Councils decision to been lifted. Progress should begin again Anne Erickson County and the Village of Arrowwood, between Vulcan County appropriate parties. shortly and the Town of Vulcan, and between Vulcan County and the Village of Champion. MOVED BY COUNCILLOR MONNER that Council direct Administration to proceed with a Land Use Bylaw Amendment with the following:Define “agricultural building” (ie. a building used exclusively for an agricultural purposes such as a corral, granary, livestock shelter etc.).Specifically list the exempted Anne Erickson agricultural developments in Schedule 3 (ie.