Ministry of Communications & Information Technology Department of Posts, Govt. of India : Office of the Postmaster General, Hyderabad Region Dak Sadan, Abids, Hyderabad-500 001 ------------------------------------------------------------------------------- PMG(H)/EDP/UPS-NIT/2020-21 Dated at Hyderabad-1 the 04.08.2020 Notice Inviting Tender Tenders are invited on behalf of President of India, from reputed firms for Annual Maintenance of UPS installed at various Post Offices & Administrative Offices under Hyderabad Postal Region which is spread over entire Telangana area barring erstwhile Hyderabad,Rangareddy and Medak Districts. The method of submission of tender, amount of Earnest Money / Security Deposit and General Terms and Conditions applicable to contract has been mentioned in Annexure I. The work is to be performed strictly as per the parameters/technical specifications given in Part I of Annexure II. The terms and conditions specific to the contract have been mentioned in Part-II of Annexure II. The proforma for submission of tender has been given in Annexure III and Annexure IV to this Notice Inviting Tender. The maintenance support is to be provided as and when required basis in the jurisdiction of Postal Region covering 13 Postal/RMS Divisions of Hyderabad Region including Hyderabad Regional Office. The schedule of tender is given as under: 2. Schedule of Tender Tender No: PMG(H)/EDP/UPS-NIT Tender no. : /2020-21 dated 04-08-2020 Starting date and time for down loading of tender : 04.08.2020 18.00hrs document Last date and time of : 24.08.2020 12.00hrs uploading of Tender Amount of Earnest Money Deposit as per Clause 3 of : RS 60,000/- Annexure I Date & time of opening of : 25.08.2020 12.00hrs Tender (Technical Bid) O/o The Postmaster General, Hyderabad Venue : Region, Dak Sadan, Abids, Hyderabad- 500 001 Free, to be downloaded from Cost of the tender form : eprocurement portal Page 1 of 51 2 3.1 The bidders can download the tender document from Central Government eprocurement Portal. https://eprocure.gov.in. eProcurement portal can be accessed through https://gem.gov.in also. 3.2 The bidder should pay Earnest Money Deposit receipt for the amount specified in Annexure I favoring Postmaster General, Hyderabad Region, Hyderabad in the form of DD payable to Chief Postmaster, Hyderabad GPO, Hyderabad and submit the original DD by Registered Post/Speed Post to Assistant Director (BD& Technology), % Postmaster General, Hyderabad Region, Hyderabad – 500 001 (Phone NO. 9490164872), and the scanned copy of the DD must be uploaded and the bids should be submitted as stipulated in Clause 4 of Annexure I of this Tender Enquiry. Exemption from payment of EMD will be allowed for the firms, which are registered under NSIC/SSIC/MSME and the registrations are in currency. 3.3 Earnest Money Deposit of the unsuccessful bidders would be refunded to them within 15 days after the entire tender process is completed. There would be no interest payable on the Earnest Money Deposit. 3.4 Earnest Money Deposit of the successful vendor would be retained until the amount of performance guarantee is deposited/furnished. 3.5 All the documents in support of eligibility criteria also to be uploaded along with the Technical bid and all the documents should be signed. 4.The foremost requirement of participation in e-Tender is to have a „Digital Signature Certificate(DSC)‟ in the name of the bidder/firm. 5. The tenders completed in all aspects should be uploaded in the Central Public Procurement Portal Only. All the documents in support of eligibility criteria are also to be uploaded along with Technical Bid. The bidders are advised in their own interest to upload the scanned copies of the desired papers/documents with their bids failing which their bids may be declared non-responsive. 6. The Postmaster General, Hyderabad Region reserves the right to cancel the tender at any time/stage or relax/amend/withdraw any of the terms and conditions contained in the tender Documents without assigning any reason thereof. Any enquiry, after submission of the bid shall not be entertained. In case of withdrawal of bid, the EMD will stand forfeited. 7. The Terms and Conditions and Price bid/ Commercial bid of the tender are enclosed (PDF format). Assistant Director O/oPostmaster General Hyderabad Region Hyderabad– 500 001 Page 2 of 51 3 Tender No: PMG(H)/EDP/UPS-NIT/2020-21 Dated at Hyderabad-1 the 04-08-2020 Annexure I GENERAL TERMS AND CONDITIONS Sub: Notice inviting tender enquiry to enter into rate contract for servicing, maintenance and repair of Online Un-interruptible Power Supply (UPS) Systems and its related accessories of Tritronics/Deltron/Numeric/Keptron/BPE make available in different locations of Hyderabad Region. 1. Parties: The parties to the Contract are the Contractor (the bidder to whom the work have been awarded) and the Government of India through the Department of Posts for and on behalf of the President of India. 2. Address: For all purposes of the contract including arbitration there under, the address of the contractor mentioned in the tender shall be the final unless the contractor notifies a change of address by a separate letter sent by „Registered post with acknowledgement due’ to the Department of Posts. The contractor shall be solely responsible for the consequences of any omission or error to notify change of address in the aforesaid manner. 3. BID SECURITY: 3.1. The tender should be accompanied with DD for an amount of Rs. 60,000/- (Rupees Sixty thousand only) paid towards Bid security (EMD) in any scheduled bank drawn in the name of Chief Postmaster, Hyderabad GPO. The scanned copy of DD for EMD or copy of the registration with NSIC/SSIC/MSME, must be uploaded. The original copy of the DD for EMD or the copy of the registration with NSIC/SSIC/MSME, are to be sent in a sealed envelope by Registered/Speed Post only to the Assistant Director(BD&Technology), % Postmaster Master General, Hyderabad region, Hyderabad – 500 001. Exemption from payment of EMD will be allowed for the firms, which are registered under NSIC/SSIC/MSME and the registrations are in currency. Each unsuccessful bidder will have his bid security amount refunded after the tenders are finally disposed and no interest will be paid on the Bid Security amount. 3.2. No request for transfer of any previous deposit of earnest money or security deposit or payment of any pending bill held by the department in respect of any previous work will be entertained. 3.3. Bidder shall not be permitted to withdraw his offer or modify the terms and conditions thereof. In case the Bidder fails to observe and comply with Page 3 of 51 4 the stipulations made here in or backs out after quoting the rates, the aforesaid amount of earnest money will be forfeited to the Government. 3.4 The Tenders without earnest money deposit will be summarily rejected. 3.5 No claim shall lie against the Government/Department in respect of erosion in the value or interest on the amount of earnest money deposit or security deposit. 4. PREPARATION AND SUBMISSION OF BIDS: i. Bidder should take into account any corrigendum published on the tender document before submitting their bids. ii. Bidders are requested to go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. They are advised to note that number of covers in which the bid documents have to be submitted, the number of documents, including the names and contents of each of the document that need to be uploaded. Any deviation from these may lead to rejection of bid. iii. Bidder in advance, should get ready the bid documents to be uploaded as indicated in the tender document/schedule and generally, they can be in PDF formats. Bid documents may be scanned with 100 dpi with black and white option. iv. To avoid the time and effort required in uploading the same set of standard documents which are to be submitted as a part of every bid, a provision of uploading such standard documents (Ex: PAN Card copy, Annual Reports, Auditors certificate etc.,) has been provided to the bidders. Bidders can use “My Space” area while submitting a bid and can upload for every bid. This will lead to reduction in time required for bid submission process. v. An index of all documents uploaded may be prepared and placed before the first page of the technical bid. 4.2 Submission of bids i. Bidder should log into the site well in advance for bid submission so that he/she can upload the bid in time. Bidder will be responsible for any delay due to other issues. ii. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document using his own DSC. iii. Bidder has to select the payment option as „Off line‟ to pay the tender fee/EMD as applicable and enter details of the instrument. Page 4 of 51 5 iv. Bidder should prepare the EMD as per the instructions specified in the tender format. The original DD should be posted by Registered/Speedpost which should reach this office by the last date prescribed for uploading of tender document. The details of the DD for EMD issued by any bank, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected. v. A Financial bid format(PDF) (BOQ) has been provided with the tender document to be filled by all the bidders.