GLOBAL VILLAGE 3 - 6 DECEMBER MELBOURNE CONVENTION EXHIBITOR MANUAL AND EXHIBITION CENTRE WELCOME TO THE 2014 WORLD CANCER CONGRESS GLOBAL VILLAGE Dear Exhibitor, Thank you for committing to participate in the 2014 World Cancer Congress that will draw around 2,500 delegates from around the world to the Melbourne Convention and Exhibition Centre, in Melbourne, Australia, from December 3rd – 6th, 2014. Please review carefully this Global Village Exhibitor Technical Manual. It is an essential tool that will provide all the information you need to prepare for a successful exhibit in the Global Village, in Melbourne this upcoming December. Please be sure to communicate the information contained in this manual to your agencies and/or contractors. If you have any questions after reading this manual, please contact Mr Yani Amar, your Global Village Exhibit Coordinator, at +41 22 809 1834 or [email protected], and his absence, you can reach Ms Jessica Mathieu at +41 22 809 1828 or [email protected] We look forward to welcoming you to Melbourne, and we wish you a successful Congress. The UICC Congress Team Contents Welcome to the 2014 World Cancer Congress Global Village .................................................................... 2 SECTION 1 – CONGRESS AND GLOBAL VILLAGE ......................................................................................... 5 Welcome to Melbourne, Australia .................................................................................................................... 5 About the Venue .............................................................................................................................................. 6 Where is MCEC? .......................................................................................................................................... 6 Travelling by public transport ....................................................................................................................... 6 Travelling by car ........................................................................................................................................... 6 Catch a taxi ................................................................................................................................................... 7 Airlines .......................................................................................................................................................... 7 Accessibility .................................................................................................................................................. 7 Attendee Profile ................................................................................................................................................ 8 Congress Official Language ............................................................................................................................. 8 Daily Programme ............................................................................................................................................. 8 Participants’ Registration Desk Hours ............................................................................................................. 8 Global Village Coordination ............................................................................................................................. 8 Lost and Found ................................................................................................................................................ 9 Tourism Information Booth ............................................................................................................................... 9 Tours ................................................................................................................................................................ 9 Hotel Information .............................................................................................................................................. 9 Enhance your Participation .............................................................................................................................. 9 SECTION 2 GLOBAL VILLAGE EXHIBIT TECHNICAL INFORMATION ......................................................... 11 Global Village Planning Checklist .................................................................................................................. 11 Global Village Registration and Badges (For Exhibitors) ............................................................................... 11 Global Village and Exhibitors Timetable at-a-Glance .................................................................................... 12 Booth Types ................................................................................................................................................... 13 Additional Benefits for Exhibitors ................................................................................................................... 14 SECTION 3 - OFFICIAL CONTRACTOR SERVICES ...................................................................................... 14 Global Village Official Suppliers ..................................................................................................................... 14 MCEC Services .............................................................................................................................................. 15 MCEC Forms ................................................................................................................................................. 17 Furnishing and Finalising your Booth ............................................................................................................. 17 Freight Forwarding / Transport / Logistics ..................................................................................................... 18 Why should you use Agility Fairs & Events? .............................................................................................. 19 Forms ............................................................................................................................................................. 19 SECTION 4 - RULES AND REGULATIONS ..................................................................................................... 20 4 Amendments to Rules & Regulations ............................................................................................................ 20 Global Village Code of Conduct ..................................................................................................................... 20 2014 World Cancer Congress Logo ............................................................................................................... 23 Booth Assignment and Use of Space ............................................................................................................ 23 Display Space Requirement – Space Only .................................................................................................... 25 Booth Manning and Dismantling Schedule .................................................................................................... 26 Care of Building and Equipment .................................................................................................................... 26 Default in Occupancy ..................................................................................................................................... 26 Safety First ..................................................................................................................................................... 26 Security and Insurance .................................................................................................................................. 28 Indemnity ........................................................................................................................................................ 28 Liability ........................................................................................................................................................... 28 Compliance .................................................................................................................................................... 29 SECTION 5 - EXHIBIT SERVICES FORMS ..................................................................................................... 29 MCEC Services .............................................................................................................................................. 29 Harry The Hirer .............................................................................................................................................. 29 Agility Fairs and Events.................................................................................................................................. 29 ASN Events .................................................................................................................................................... 29 SECTION 6 – CONTACT UICC ........................................................................................................................ 30 5 SECTION 1 – CONGRESS AND GLOBAL VILLAGE WELCOME TO MELBOURNE, AUSTRALIA Victoria's capital, Melbourne, sits on the Yarra River and around the shores of Port Phillip Bay. Melbourne is the second most populous