PROJECT MANUAL VIRGINIA INSTITUTE OF MARINE SCIENCE VIRGINIA INSTITUTE OF MARINE SCIENCE BOAT RAMP PROJECT CODE: 268-B1268-002 AUGUST 16, 2021 MCPHERSON DESIGN GROUP P.C. 6317 CENTER DRIVE, SUITE 100 NORFOLK, VIRGINIA 23502 - (757) 965-2000 www.mcphersondesigngroup.com William & Mary, VIMS Table of Contents INVITATION FOR BIDS for VIRGINIA INSTITUTE OF MARINE SCIENCE BOAT RAMP 268-B1268-002 TABLE OF CONTENTS All Forms available on FPDC website- https://www.wm.edu/offices/facilities/departments-directors/fpdc/forms/index.php BIDDING INFORMATION CONTAINED IN MANUAL Form # Instructions to Bidders HECO-7A Prebid Question DGS-30-272 Bid Form DGS-30-220 GENERAL CONDITIONS & FORMS CONTAINED IN MANUAL General Conditions of the Construction Contract CO-7 Supplemental General Conditions Insurance (Renovation Projects Only) HECO-7-Sup-Ins Supplemental General Conditions - SWaM HECO-7-Sup-SWaM Supplemental General Conditions – Hazardous Waste & Disposal HECO-7-Sup-Haz SWaM Vendor Goals ----- SWaM Proposal and Monthly Report ----- eVA Registration Requirements (known quantity of contracts) DGS-30-384 ADDITIONAL FORMS TO BE USED NOT CONTAINED IN MANUAL WM Special Provisions – Appendix L ----- Signature Authorization Form ----- Parking Decal Request Form ----- Contract Between Owner and Contractor CO-9 (DGS-30-064) Workers Compensation Certificate of Insurance CO-9a (DGS-30-076) Post Bid Modification CO-9b (DGS-30-080) Standard Performance Bond, CO-10 (DGS-30-084) Standard Labor and Material Payment Bond CO-10.1 (DGS-30-088) Standard Bid Bond CO-10.2 (DGS-30-090) Construction Change Order HECO-11 Change Order Estimate (General Contractor) GC-1 (DGS-30-200) Change Order Estimate (Subcontractor) SC-1 (DGS-30-204) Change Order Estimate (Sub-subcontractor) SS-1 (DGS-30-208) Schedule of Values and Certificate for Payment CO-12 (DGS-30-104) Affidavit of Payment of Claims HECO-13 Contractor's Certificate of Substantial Completion HECO-13.2a Contractor's Certificate of Completion HECO-13.2 Submittal Register Format DGS-30-364 W-9 Form-Request for Taxpayer ID Number & Certification WM Annual Standards & Specifications for Erosion & Sediment Control, 2010 SPECIFICATIONS Division 02 – Existing Conditions Page 1 of 2 William & Mary, VIMS Table of Contents 024116 STRUCTURE DEMOLITION Division 03 – Concrete 033053 MISCELLANEOUS CAST-IN-PLACE CONCRETE Division 05 – Metals 055000 METAL FABRICATIONS Division 06 – Wood, Plastics, and Composites 061000 ROUGH CARPENTRY Division 31 – Earthwork 311000 SITE CLEARING 312000 EARTH MOVING 312319 DEWATERING 314113 STEEL SHEET PILES Division 32 – Exterior Improvements 321216 ASPHALT AND GRAVEL PAVING 321313 CONCRETE PAVEMENT 321500 ARTICULATED CONCRETE BLOCK (AFFIX A/E SEALS W/SIGNATURES & DATES HERE) 8/16/2021 Page 2 of 2 DGS-30-256 The College of William and Mary in Virginia, VIMS (Rev. 10/19) NOTICE OF INVITATION FOR BIDS (IFB) Sealed bids are invited for the construction of the Virginia Institute of Marine Science Boat Ramp, 268- B1268-002 at The College of William and Mary in Virginia. The project is generally described as replacement of the existing boat ramp and repair of the existing bulkhead. Work includes structural, civil and minor plumbing, and electrical work. Sealed bids will be received at VIMS Facilities Management Building located at 1370 Greate Road Gloucester Point, VA 23062 (for next day delivery) or P.O. Box 1346, Gloucester Point, VA 23062 (for regular mail). Attention to: Dana Snyder, Project Manager. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on September 15, 2021. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on the following day, at the same location. A Bid Bond is required. eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements. Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves right to reject any or all bids. A pre-bid conference will be held at 1200 Franklin Road (outside the VIMS Oyster Hatchery) at 10:00 AM, on Wednesday August 25, 2021. Attendance shall be optional for those submitting a bid. The contract shall be awarded on a lump sum basis as follows: Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders. ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on the bulletin board at VIMS FM and on the agency’s eProcurement website http://www.eva.virginia.gov/. Contractor registration in accordance with Section 54.1-1103 of the Code of Virginia, is required. See the Invitation for Bids for additional qualification requirements. The Invitation for Bids for the above project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the Virginia’s eProcurement Portal website at http://www.eva.virginia.gov/ . Under Executive Order 35, July 3, 2019, Cabinet Secretaries and all Executive Branch Agencies are directed to continue and advance the following on a race and gender neutral basis: Exceed a target goal of 50% of discretionary spending with small businesses certified by DSBSD. Copies of the Invitation for Bids documents, including the plans and the specifications, will also be available for inspection at the following locations: Virginia Institute of Marine Science Gloucester Point, VA 23062 Facilities Management Office Attachment: eVA Vendor Registration Requirements Notice of Invitation for Bids Page 1 of 1 DGS-30-055 CO-7A (Rev. 07/20) Page 1 of 9 INSTRUCTIONS TO BIDDERS The Invitation For Bids (“IFB”) consists of the Notice, these Instructions To Bidders, the Bid Form, the Pre-Bid Question Form, the General Conditions of the Construction Contract, the Supplemental General Conditions (if any), the Special Conditions (if any), the Forms to be used, and the Scope of Work as described by the Plans and Specifications, other documents listed in the Specifications, and any addenda which may be issued, all of which request qualified bidders to submit competitive prices or bids for providing the described work of the Contract. As used herein, the terms “bidder” and “Contractor” both shall refer to the Person submitting a bid. eVA Vendor Registration: The bidder shall be a registered vendor in eVA. See the attached eVA Vendor Registration Requirements. 1. CONDITIONS AT SITE OR STRUCTURE: Bidders shall visit the Site and shall be responsible for ascertaining pertinent local conditions such as location, accessibility, general character of the Site, structure or building, and the character and extent of existing conditions, improvements or work within or adjacent to the Site. No Claims shall be submitted as a result of Bidder’s failure to have done so, but shall be deemed waived and will not be considered by the Owner. See Section 7 of the General Conditions entitled "Conditions at Site." 2. EXPLANATIONS TO BIDDERS: No oral explanation in regard to the meaning of drawings and specifications will be made and no oral instructions will be given before the award of the Contract. The Owner shall not be responsible for any conclusions, assumptions or interpretations made by bidders during the preparation of bids that are contrary to the Drawings and Specifications and their clear intent. Discrepancies, conflicts, errors, omissions or doubts as to the meaning of the Contract Documents shall be communicated in writing to the A/E for interpretation. Bidders must use the "Prebid Question Form" provided in the bid documents. Bidders must so act to assure that questions reach the A/E at least six (6) days prior to the time set for the receipt of bids to allow a sufficient time for an addendum to reach all bidders before the submission of their bids. If, however, there are two (2) weeks or less between the first bid advertisement and the time set for receipt of bids, then bidders must submit questions so that they reach the A/E no later than three (3) days prior to the time set for receipt of bids. Any interpretation made will be in the form of an addendum to the Specifications which will be forwarded to all bidders, and its receipt shall be acknowledged by the bidder on Bid Forms. If such discrepancies, conflicts, errors, omissions or doubts are reasonably apparent or should have been reasonably apparent to the bidder, and the bidder failed to submit questions to the A/E in the time and manner required herein and the Contract is awarded to the bidder, then any claims shall be deemed waived and the bidder shall not be entitled to additional compensation or time, or entitled to sue the Owner based on such discrepancies, conflicts, errors, omissions, or doubts. 3. TIME FOR COMPLETION: (a) "Time for Completion" shall be designated by the Owner on the Invitation for Bids or other prebid documents and shall mean the number of consecutive calendar days following the issuance of the Notice to Proceed which the Contractor has to substantially complete all Work required by the Contract. In some instances, the Time for Completion may be stated in the form of a Contract Completion Date based on a stipulated date of Notice to Proceed. Unless otherwise specified, the Contractor shall achieve Final Completion within thirty (30) days after the date of Substantial Completion. (b) When the Notice to Proceed is issued, it will state a Contract Completion Date, which has been set by the Owner based on date of the Notice to Proceed and the Time for Completion.