The minutes were confirmed on 3 May 2019 without amendment. Minutes of the Second Meeting of the District Facilities Management Committee under the Yuen Long District Council in 2019 Date: 1 March 2019 (Friday) Time: 10:00 a.m. - 10:55 a.m. Venue: Conference Room, Yuen Long District Council, 13/F, Yuen Long Government Offices, 2 Kiu Lok Square, Yuen Long Present Time of Arrival Time of Withdrawal Chairman: Mr LEE Yuet-man, MH (Beginning of the meeting) (End of the meeting) Vice-chairman: Mr TANG Cheuk-yin (Beginning of the meeting) (End of the meeting) Members: Mr CHAM Ka-hung, Daniel, (Beginning of the meeting) (End of the meeting) BBS, MH, JP Ms CHAN Mei-lin (Beginning of the meeting) (End of the meeting) Mr CHAN Sze-ching (Beginning of the meeting) (End of the meeting) Mr CHING Chan-ming (Beginning of the meeting) (End of the meeting) Ms CHIU Sau-han, MH (Beginning of the meeting) (End of the meeting) Mr CHOW Wing-kan (Beginning of the meeting) (End of the meeting) Mr KWOK Keung, MH (Beginning of the meeting) (End of the meeting) Mr LAI Wai-hung (Beginning of the meeting) (End of the meeting) Ms LAU Kwai-yung (10:50 a.m.) (End of the meeting) Mr LEUNG Fuk-yuen (Beginning of the meeting) (End of the meeting) Mr LEUNG Ming-kin (Beginning of the meeting) (End of the meeting) Mr LUI Kin, MH (Beginning of the meeting) (End of the meeting) Ms MA Shuk-yin (Beginning of the meeting) (End of the meeting) Mr MAK Ip-sing (10:20 a.m.) (End of the meeting) Mr MAN Kwong-ming (Beginning of the meeting) (End of the meeting) Mr MAN Ping-nam, MH (Beginning of the meeting) (End of the meeting) Mr SIU Long-ming (Beginning of the meeting) (End of the meeting) Mr TANG Cheuk-him (Beginning of the meeting) (End of the meeting) Mr TANG Hing-ip, BBS (Beginning of the meeting) (End of the meeting) Mr TANG Ka-leung (Beginning of the meeting) (End of the meeting) Mr TANG Sui-man (Beginning of the meeting) (End of the meeting) Mr TANG Yung-yiu, Ronnie (Beginning of the meeting) (End of the meeting) Mr TO Ka-lun (Beginning of the meeting) (End of the meeting) Ms WONG Wai-ling (Beginning of the meeting) (End of the meeting) Mr WONG Wai-shun, MH (Beginning of the meeting) (End of the meeting) Mr YIU Kwok-wai (Beginning of the meeting) (End of the meeting) Mr YOUNG Ka-on (Beginning of the meeting) (End of the meeting) Ms YUEN Man-yee (Beginning of the meeting) (End of the meeting) Secretary: Ms WONG Man-ting, Mandy Executive Officer I (District Council), Yuen Long District Office Assistant Ms CHUNG Sin-Kwan, Polly Executive Officer (District Council) 4, Secretary: Yuen Long District Office In attendance Mr NG Lak-sun, Nixon Assistant District Officer (Yuen Long) 1 Mr TSANG Tak-chung Senior Inspector of Works (1), Yuen Long District Office Mr CHAN Sai-hung Senior Inspector of Works (2), Yuen Long District Office Mr HUI Wai-ming, Kenneth Liaison Officer-in-charge (R5), Yuen Long District Office Ms LAM Pui-fun, Maggie Senior Executive Officer (Planning) 8, Leisure and Cultural Services Department Ms LUNG Lai-seung, District Leisure Manager (Yuen Long), Wendy Leisure and Cultural Services Department Mr WONG Shu-yan, Francis Chief Leisure Manager (New Territories North), Leisure and Cultural Services Department Ms KWAN Yuen-mei, Rica Senior Librarian (Yuen Long), Leisure and Cultural Services Department Ms LAM Pui-yin, Gloria Chief Leisure Manager (New Territories West), Leisure and Cultural Services Department Ms CHAN Ching-han, Ada Senior Estate Surveyor/West, Yuen Long District Lands Office Item 2 Ms HUI Ka-wai, Minerva Architect (Works) 5, Home Affairs Department Ms FUNG Ka-yiu Architectural Assistant, WCWP International Limited Item 5 Mr HO Kwai-hung, Barry Senior Executive Officer (District Management), Yuen Long District Office Mr LAM Man-kin, Andy Executive Officer (Community Affairs), Yuen Long District Office Item 6 Mr HO Kwai-hung, Barry Senior Executive Officer (District Management), Yuen Long District Office Mr LAM Man-kin, Andy Executive Officer (Community Affairs), Yuen Long District Office Absent Mr CHEUNG Muk-lam (Absent due to other commitments) Mr KWOK Hing-ping The Hon LUK Chung-hung (Absent due to other commitments) Mr SHUM Ho-kit Mr TSANG Shu-wo (Absent due to other commitments) Mr WONG Cheuk-kin (Absent due to other commitments) * * * * * Opening Remarks The Chairman welcomed Members and government departmental representatives to the meeting. He especially welcomed Ms LAM Pui-fun, Maggie, Senior Executive Officer (Planning) 8 of Leisure and Cultural Services Department (LCSD) to the meeting, Ms LAM would succeed Ms LEUNG So-ping, Selina. The Chairman thanked Ms LEUNG on behalf of Yuen Long District Facilities Management Committee (DFMC) for her past efforts in assisting the works of Members, and proposed to write to the Director of LCSD to compliment Ms LEUNG’s performance. (Post-meeting notes: The Secretariat had sent a letter to the Director of LCSD on behalf of the DFMC on 12 March 2019 to compliment Ms LEUNG So-ping, Selina's performance.) 2. Mr CHEUNG Muk-lam, The Hon LUK Chung-hung, Mr TSANG Shu-wo and Mr WONG Cheuk-kin were absent due to other commitments. Item 1: Confirmation of the minutes of the first meeting of the District Facilities Management Committee in 2019 3. The Chairman concluded that the minutes were unanimously confirmed by Members. Item 2: Progress report on District Minor Works (DMW) Programme (projects proposed by District Council Members) (DFMC Paper No. 13/2019) 4. In addition to permanent departmental representatives, the Chairman welcomed the following persons to the meeting: Home Affairs Department Architect (Works)5 Ms HUI Ka-wai, Minerva WCWP International Limited Architectural Assistant Ms FUNG Ka-yiu 5. The views and responses of Members and relevant departmental representatives on the following projects were summarized as follows: (1) “Construction of a Sitting-out Area adjoining Pat Heung Pai Lau, Pat Heung Road” （YL-DMW143） - Ms HUI Ka-wai, Minerva reported that the maintenance period of the project facilities had expired on 28 February 2019. (2) “Construction of a Sitting-out Area at Shan Ha Tsuen” (YL-DMW209) - Ms HUI Ka-wai, Minerva said the tendering was underway for the project, and the commencement date mentioned in the meeting documents should be revised to mid-2019 to the third quarter of 2020. (3) “Construction of Covered Walkway from Bus Stop near Yat Tam House to Grandeur Terrace Multi-storey Carpark, Tin Shui Wai” （ YL-DMW213） - Ms HUI Ka-wai, Minerva reported that the tendering evaluation was completed, the contract was expected to be signed in March 2019; - Members enquired if the construction time stated in the paper needed to be revised, and enquired about the progress of the project; - Ms HUI Ka-wai, Minerva responded that the project had rewarded the tender on 19 February 2019, and expected to sign a contract with the contractor in mid-March. She also said that the construction time stated in the paper should be revised to March 2019 to mid-2020. (4) “Construction of a Sitting-out Area near the Pavilion at Tai Tong Shan Road, Yuen Long” (YL-DMW306) - The Chairman said that the Works Section of Home Affairs Department, the departmental representatives and Members had visited the site for the project, and initially considered the project was feasible. As the Geotechnical Engineering Office requested for the data of the slopes to prove its stability, the Chairman proposed the relevant departments and project proponents to arrange to hold a case meeting in March to discuss how to deal with the related matters; - Members pointed out that the departmental representatives and Members had visited the site for the project, and said the slopes around the construction area had been in existence for a long time, and did not pose any safety issues. Since many leisure parks were also built near slopes, therefore the construction should not be hindered due to the lack of slope data; - Members said that the construction of a sitting-out area was a simple minor work, and the construction area was near to the flat land on the roadside, therefore the construction was considered feasible; - Members urged the departments to coordinate with each other, and actively sought solutions to push forward the construction. If a case meeting was to be held, Members urged the departments to be practical and realistic, and make feasible proposals to Members so the project could continue to be put forward; - Members said a large number of visitors would appreciate red leaves in Tai Tong every year, they urged the departments to build a leisure park to divert visitor flows and ease the traffic congestion in the area as soon as possible; and - Ms HUI Ka-wai, Minerva responded that the Works Section of Home Affairs Department and the consultant firms had discussed with the Geotechnical Engineering Office about other proposals, including the proposal of moving the construction area away from the slopes, but the Geotechnical Engineering Office did not agree with the related proposals. The consultant firms submitted a geotechnical appraisal report to the Geotechnical Engineering Office in January. Based on the comments of the first approval from the Geotechnical Engineering Office on 28 January 2019, the consultant firms had submitted additional information to the Office for re-approval, and was waiting for a reply. The Department and the consultant firms were actively following up on the project, and would discuss with Members and relevant departments at the case meeting in response to the comments made by the Geotechnical Engineering Office.