MINUTES REGULAR CITY COMMISSION MEETING March 26 2012 CITY HALL 800 SEMINOLE ROAD IN ATTENDANCE Mayor Mike Borno City Attorney Alan C Jensen Mayor Pro Tem Maria Mark City Manager Jim Hanson Commissioner Mark Beckenbach City Clerk Donna L Bartle Commissioner Jonathan Daugherty Recording Secretary Nancy E Bailey Commissioner Carolyn Woods Call to OrderPledge Mayor Borno called the meeting to order at 633 pm Commissioner Mark gave the Invocation followed by the Pledge of Allegiance to the Flag 1 Approve the minutes of the Regular Commission Meeting of March 12 2012 Motion Approve the minutes of the Regular Commission Meeting of March 12 2012 Moved by Daugherty Seconded by Mark Votes Aye 5 Borno Beckenbach Daugherty Mark Woods Nay 0 MOTION CARRIED 2 Courtesy of the Floor to Visitors Mayor Borno recognized and welcomed Marianne Marshall District Secretary for Representative Janet Atkins of District 12 who was in the audience A Proclamation Municipal Clerks Week Mayor Borno read the Proclamation in its entirety proclaiming April 29 May 5 2012 as Municipal Clerks Week and presented it to City Clerk Donna Bartle Mayor Borno thanked Ms Bartle and her staff Nancy Bailey and Dayna Williams stating without them they would not get anything done Mayor Borno opened the Courtesy of the Floor to Visitors He welcomed the audience and explained the process for public comments Alyssa Lozano and Elena Lozano 8029 Queensferry Lane members of the HandsOn Jacksonville Youth Leadership Council explained the Global Youth Service Day event that will be held at Donner Park They explained how this event will benefit the families in the area by teaching them how to lead healthier lifestyles while helping themselves and the Earth Genevieve Fletcher 804 East Coast Drive member of Dutton Island Gardeners DIG and HandsOn Jacksonville Youth Leadership Council stated she is here to request the use of the Donner Community Center to celebrate Earth Day with the community of Atlantic Beach on April 22 2012 She explained their plan is to provide healthy food and fun activities for children and families in the area including educational booths from environmental organizations recycling activities yoga decorating pots and planting lilies etc She March 26 2012 REGULAR COMMISSION MEETING Page 2 explained how this event will benefit the Donner community and create a lasting impact She asked that the Commission support this beneficial community event by waiving the fees ofthe Donner Community Center Michael Hoffmann 176 Camelia Street addressed the Commission regarding the Marsh Master Plan stating he agrees with the recommendation of those who wrote the study of incorporating the Cityowned property along West First Street into Tideviews Park He stated we need that property to remain in its natural state and for it to remain intact and to have the natural environment there enhanced by some professionals He also addressed the report on the new census numbers and alteration of the districts for electoral purposes He stated there was nothing in the report regarding minority access and suggested this not be dealt with tonight because he believes the community may want to have some say on this He stated west of Mayport Road has very little in common with the other side of the road but there is a great deal of interaction with Donner and Jordan and they are still really one neighborhood He believes it would be more appropriate to redraw the boundary line so Jordan becomes part of District 13S which would create a much greater possibility of a minority access John November 647 Beach Avenue stated he just returned from Columbia and discussed the actions being taken there for environmental sustainability He stated by waiving the fees for the GYSD they will be giving non profits the opportunity to benefit the community He stated he believes it is wise to allow people to show how they are benefiting the community in each of these presentations which allows them to get the word out to the public and to review whether it does actually benefit the community which could be the decision as to how things are funded He also reported on an event he is involved with that is being held at Donner Park this weekend in memory of Mason McCloud No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors 3 Unfinished Business from Previous Meeting A City Managers Followup Report None 4 Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS IF DISCUSSION IS DESIRED THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS A Acknowledge receipt of the Recreation Programs Special Events Report and the Financial Report for February 2012 and the Public Works and Utility Departments Project Status Report for March 15 2012 Mayor Borno read the Consent Agenda Motion Approve Consent Agenda Item A as read Moved by Daugherty Seconded by Woods Votes Aye 5 Borno Beckenbach Daugherty Mark Woods Nay 0 MOTION CARRIED 2012 March 26 REGULAR COMMISSION MEETING Page 3 5 Committee Reports None 6 Action on Resolutions A RESOLUTION NO 1207 ATTACHMENT E6 A RESOLUTION FOR ASSISTANCE 2012 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM Mayor Borno read Resolution No 1207 by title Motion Approve Resolution No 1207 Moved by Mark Seconded by Daugherty Public Works Director Rick Carper explained staff is applying for a grant from the Florida Inland Navigation District for Phase 1 services design or permitting of three projects in the Marsh Master Plan to install a canoe launch and two marsh overviews He stated the Florida Inland Navigation District requires as part ofthe grant application package that the Commission approve a resolution saying they support this and support funding this He stated this application package is due at the Florida Inland Navigation District on April 2 2012 Mr Carper answered several questions from the Commission Votes Aye 5 Borno Beckenbach Daugherty Mark Woods Nay 0 MOTION CARRIED This item was addressed again later in the meeting during Item 9A 7 Action on Ordinances A ORDINANCE NO 2012114 Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1 2011 AND ENDING SEPTEMBER 30 2012 AND PROVIDING AN EFFECTIVE DATE Mayor Borno read Ordinance No 2012114 by title Motion Approve Ordinance No 2012114 Moved by Daugherty Seconded by Mark Mayor Borno summarized the amendments to the budget Mayor Borno opened the Public Hearing No one from the audience spoke so he closed the Public Hearing Commissioner Daugherty asked to amend the Ordinance to include 2500 for an initial plan and budget for Rose Park improvements with the funds to be transferred from the half cents sales tax fund March 26 2012 REGULAR COMMISSION MEETING Page 4 Motion Amend Ordinance to include 2500 for an initial plan and budget for Rose Park improvements with the funds to be transferred from the half cents sales tax fund Moved by Daugherty Seconded by Beckenbach Commissioner Daugherty explained there is a need to get community involvement and feedback on changes to Rose Park and had asked staff to get an initial cost for a proposed plan for the park that they could take out into the community for their feedback He stated the cost is 2500 and he is requesting the Commission approve this Discussion ensued City Attorney Alan Jensen stated he has some procedural concern about adding something to a budget amendment ordinance in the second reading after they have closed the Public Hearing He stated although it is not a substantial amount it is a totally new item in this ordinance that may require them to start it over again with a first and second reading Discussion ensued Mr Hanson suggested they withdraw the motion to include this in this budget amendment and then give staff instructions to prepare a separate budget amendment that they could bring for first reading at the next meeting just to deal with this Commissioner Daugherty withdrew his motion Commissioner Beckenbach withdrew his second Votes Aye 5 Borno Beckenbach Daugherty Mark Woods Nay 0 MOTION CARRIED Mayor Borno asked Commissioner Daugherty to work with the City Manager to bring this back to the next meeting B ORDINANCE NO 9012214 Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH COUNTY OF DUVAL STATE OF FLORIDA HEREBY AMENDING THE LAND DEVELOPMENT REGULATIONS AS ADOPTED BY ORDINANCE NUMBER 9001 172 INCLUDING ALL SUBSEQUENT AMENDMENTS THERETO THIS ORDINANCE SPECIFICALLY AMENDING SECTION 24151 ACCESSORY USES AND STRUCTURES PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE Mayor Borno read Ordinance No 9012214 by title Motion Approve Ordinance No 9012 214 Moved by Woods Seconded by Daugherty Principal Planner Erika Hall summarized the changes to the Ordinance She answered questions from the Commission Mayor Borno opened the Public Hearing No one from the audience spoke so he closed the Public Hearing Votes Aye 5 Borno Beckenbach Daugherty Mark Woods Nay 0 MOTION CARRIED 8 Miscellaneous Business A Advisory to amend voting district boundaries to account for population changes March 2012 26 REGULAR COMMISSION MEETING Pate 5 City Manager Jim Hanson explained the voting districts were set