Bi-annual Progress Report IV ELENA-2012-038 June 15th 2016 to December 15th 2016 Table of Contents 1 Work Progress ............................................................................................ 2 1.1 Staff and recruitment ................................................................................... 2 1.2 Progress meetings with the municipalities .................................................. 2 1.3 Progress meetings within the Project Department ...................................... 2 1.4 Conferences and courses ........................................................................... 3 1.5 Task Groups ................................................................................................ 3 1.6 Cooperation with the other Danish ELENA projects ................................... 3 1.7 Secondments .............................................................................................. 4 1.8 Steering Committee ..................................................................................... 4 1.9 Advisory Group ............................................................................................ 5 1.10 New initiatives ............................................................................................. 5 2 Current status – implementation of the investment program ............... 6 2.1 The leverage factor ..................................................................................... 6 3 Identified Problems and Risks for Implementation ................................ 8 3.1 The time table for implementation of the large CeDEPI investments ......... 8 3.2 New taxation legislation for electricity ......................................................... 8 3.3 Documentation of implemented investments .............................................. 8 3.4 Employee retention ..................................................................................... 8 4 Contracts for Technical Assistance ....................................................... 10 5 Changes in the Planned Activities ......................................................... 11 5.1 Reduced/increased expectations for investments .................................... 11 5.2 Updated table of expected investments for implementation ..................... 12 6 Financial Statement ................................................................................. 14 ANNEX A: Temporary Secondment Plan, Spring 2017 ANNEX B: Started/planned investments ANNEX C: Project Activities in the Work Programme ANNEX D: Contracts for Technical Assistance ANNEX E: Financial Statement CeDEPI Bi-annual Progress Report IV 1 Bi-annual Progress Report, CeDEPI This report has been prepared in accordance with the contract between the European Investment Bank (EIB) and the Central Denmark Region (CDR). The purpose is to summarize the six months’ project progress between June 15th 2016 and December 15th 2016. 1 WORK PROGRESS 1.1 Staff and recruitment The Project Department has been subject to change in November 2016. Emil Mortensen has resigned with termination of his contract by the end of December 2016. The Project Department has been very satisfied and pleased with Emil and wishes him the best of luck in the future. Emil will continue at Milewide A/S. Emil's position will not be filled by a new employee, as the street lighting projects in Viborg Municipality (where Emil is mainly seconded) are close to going to ten- der. Peter Sørensen will close the gap at Viborg Municipality supported by the Secretariat. 1.2 Progress meetings with the municipalities Biannual progress meetings were held in August/September. This time the agen- da had more focus on the progress and results at each partner. Hence the meet- ings were held separately at the partners in the municipalities and specific pro- jects, risks for implementation and future projects scheduled for 2017 were dis- cussed. Secondments were also discussed and all partners are well satisfied with the seconded staff and their competences. Hence very few changes will be made to the final secondment plan for spring 2017. The Secretariat has performed follow-up meetings by telephone to ensure the necessary progress. The Secretariat will perform follow-up meeting by telephone regularly in the last 6 months of the investment program. Progress meetings will held as needed. 1.3 Progress meetings within the Project Department An internal progress meeting in the Project Department was held in November. The agenda was investment progress, discussion of hot topics in the municipali- ties as well as sharing and review of various calculation models and methods used in the various municipalities. The meetings are a good allocation of time as it also connects the Project Department in a different way. The Secretariat finds this very important as the Project Department is rarely gathered due to most of the employees working in different locations throughout the CDR. The next meeting will be in February 2017. Bi-annual Progress Report IV CeDEPI 2 1.4 Conferences and courses The Project Department have been attending various conferences and courses: Networking Conference hosted by Energiforum Danmark This was a most interesting and inspiring day where the future of building energy consumption, management here off and procuring data were dis- cussed. Also networking with representatives from companies selling energy controlling solutions was possible, as was discussions between representatives from different municipalities CTS Conference, Aarhus Building automations systems was the theme, and the statement for 2016 was "From idea to documented success". Much of the work that has been done in the CeDEPI project stems also from reducing energy consumption through management of energy, and reducing unnecessary waste of calories. The Digital Master plan – Smart City A full day of talks on Municipalities possible use of technology as a means of making a city more liveable. Furthermore on how to solve the challenges that municipalities face through harvesting and sharing data to develop new ways of being efficient and getting value for money in our public spending and designing of public services. 1.5 Task Groups The activities in the Task Groups have been integrated as part of the confer- ences and courses described in section 1.4. The Secretariat will remain attentive to any requests from the partners for rele- vant topics or challenges for the Task Groups to discuss and work with. However given the current timeframe of the CeDEPI project the Secretariat does not ex- pect further activities within the Task Groups. On request from Viborg Municipality the Secretariat carried out a small survey among the CeDEPI participant regarding street lighting. The issue is that a num- ber of municipalities have out sourced/sold their street lighting. Unfortunately the cost of providing street lighting has proven to be higher when ownership is not within the Municipality. Viborg and other Municipalities are working towards buy- ing back street lights to form a uniform whole within the whole of the council, where a favorable maintenance contract can be procured. This is a delayed after effect of the reorganizing of municipalities in Denmark where lager units were formed in 2006. 1.6 Cooperation with the other Danish ELENA projects In October the Secretariat attended the biannual meeting with the other Danish ELENA-projects: EPSD, CEICAD and Aa+. The agenda was sharing of knowledge, project progress, successes and risks for implementation. The main CeDEPI Bi-annual Progress Report IV 3 topic was how to ensure progress in the final stage of the investment program as well as how to ensure the proper documentation of investments is received. Es- pecially the collection of documentation has proven a challenge. It is very time- consuming for the partners and therefore it is not being prioritized. The conclusion was that the collection of documentation should have high priority within the Secretariat and be a focus point. As a result of this there has been much documentation collected during November and the first part of December, with results clearly visible in the annexes to this report. The Secretariat will keep reminding and urging the partners to forward the docu- mentation. The next meeting will be in January and hosted by EPSD. This will probably be the last meeting as CeDEPI is the last of these projects to finish. Should EIB is aware of other ELENA projects due to start in Denmark, please notify us at CeDEPI, as we have found the cooperation most valuable, and be- lieve that this forum has saved much time and potential misunderstandings in the communication between the EIB and the Danish programs. 1.7 Secondments The new secondment plan is attached as Annex A. This is the proposed plan, and will almost certainly be subject to changes. Table 1: Status, secondments Peter Merrild Sørensen Viborg Municipality Norddjurs Municipality Jimmie Feldfos Randers Municipality Syddjurs Municipality Hedensted Municipality Uffe Gaardsvig Silkeborg Municipality Hedensted Municipality Jens Munch Casper Randers Municipality Norddjurs Municipality Navid K.T. Jensen Hedensted Municipality Favrskov Municipality 1.8 Steering Committee There have been two scheduled meetings in the Steering Committee, regarding the project progress and the project in general. Both meetings were completed without any significant remarks. The Steering Committee finds the current project progress satisfactory. The next meeting will be in February 2017.