UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES LIST OF ADDITIONAL INSURED PARTIES Insurance provided to satisfy the requirements of Section 107-06 of the Standard Specifications shall be procured form insurance companies authorized to do such business in the States of New York and Vermont. The Contractor shall provide Protective Liability Insurance and Commercial General Liability Insurance to the following parties in accordance with Section 107-06.B of the Standard Specifications: New York Town of Crown Point, NY Lake Placid/Essex County Convention and Visitors Bureau (Lake Champlain Toll Keeper’s House / Lake Champlain Visitor Center) National Grid Crown Point Telephone Lake Champlain Transportation Co. (LCTC) Vermont State of Vermont (VT) Town of Addison, VT Green Mountain Power Corporation Waitsfield Telecom Cottonwood on Lake Champlain LLC (Vacation rental property) Page 1 of 1 UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES ADDITIONAL INFORMATION TO BE SUPPLIED BY AMENDMENT The Contractor is alerted to the fact that a large amendment will be issued prior to the contract letting. It is anticipated that this amendment will be made available on or about April 5, 2010. The following information is planned to be included in the amendment: Revised Summary of Quantities General Revisions and Clarifications of Details Final Cable Hanger Loads, Cable Lengths and Stressing Sequence Final Arch Span Post-Tensioning Sequence and Jacking Loads Pedestrian Railing Mesh Panel Details Electrical Drawings, Details and Schematics Lighting Details – Tie Girder Interior Maintenance Lighting; Arch Rib Aesthetic Lighting; Handrail Lighting Lake Work Zone Traffic Control Plan Page 1 of 1 UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES ADDITIONAL INFORMATION TO BE SUPPLIED AFTER AWARD The following information will be made available to the Contractor within 10 days of award or by May 17, 2010, whichever is later: Abutment Bar Details and Lists Pier Bar Details and Lists Approach Span Superstructure Deck Bar Details and Lists Arch Span Superstructure Deck Bar Details and Lists General Bar Details and Lists Haunch Tables Final Approach Span Girder Stress and Camber Tables Final Arch Span Member Force Tables Final Arch Span Camber Tables Approach Span Load Rating Tables Arch Span Load Rating Tables Page 1 of 1 UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES PROFESSIONAL ENGINEER REQUIREMENTS The contract includes provisions to submit drawings and/or calculations by a licensed professional engineer for various items of work. Wherever these references are made in the contract it shall be implied that the professional engineer is licensed in the state in which the work will be performed, New York and/or Vermont. Page 1 of 1 UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES SECTION 637 PAY ITEM QUANTITIES The Contractor shall be aware that since Items 637.21 and 637.23 use the “Dollars-Cents” pay unit and since the actual quantity of equipment units to be provided are not defined in the Estimate of Quantity Sheets, the following table has been provided to clarify the number of units of each item that the Contractor will be required to provide in the contract. Also, the quantities of the different types of Two-Way Radio Systems (Item 637.23) are also included in the table for clarity. Number of Units to be Pay Item # Pay Item Description included in the Contract 637.21 Mobile Telephone 12 Base Stations - 1 637.23 Two-Way Radio System In-Vehicle Radios - 5 Handheld Radios - 6 Page 1 of 1 UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES SUBCONTRACTOR REQUIREMENTS The Department’s Standard Specifications include the following requirements for the engagement of subcontractors to perform work on a Department project. 108-05 SUBLETTING OR ASSIGNING THE CONTRACT Contract work shall be performed under a subcontract only after approval by the Regional Director. A. Subcontractor Approval. Approval of Subcontractors is required for: The on-site completion of items of work as defined in the contract documents. The on-site maintenance of previously furnished and installed products. The delivery of materials to the contract site and incorporation directly into the work by the supplier’s work force in such a manner that no further handling or manipulation of the material is necessary in order to conform with the construction details of the appropriate specification item. The Specifications go on to identify the procedure for gaining subcontractor approval as follows: B. Approval Procedure. Subcontractors will not be approved by the Department until such time as the Contract Management Bureau has received a completed Form CCA-2, New York State Uniform Contracting Questionnaire from the Subcontractor. For each Subcontractor the Contractor shall submit an Approval to Subcontract, a labor affidavit on Form AC 2948 Subcontractor’s Certification, a Designation of Affirmative Action Representatives, Contractor/Subcontractor SPDES Permit Certification, and HC108 to the Regional Construction Group for approval by the Regional Director. Effective beginning with projects submitted for the letting of May 1, 2008, the Standard Specifications have been revised to require the use of civil rights reporting software (EBO) rather than the former paper processes for the Approval to Subcontract. In addition, civil rights reporting is now required for all contracts. (EI 08-004 Revisions To Standard Specifications Section 100 - Civil Rights Reporting) These requirements have numerous reports and documents associated with them that must be prepared and submitted by the prime contractor. Manual preparation and previously utilized software to produce these reports and documents had been time consuming and prone to errors resulting in delayed and inaccurate submissions. Page 1 of 2 UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES Monitoring the status of payrolls, EEO goals, training and prompt payment on DOT contracts is mandated by State and Federal Law. As such, the Subcontractor Approval and monitoring process has become a more integral part of our overall mission to ensure contract compliance. This is made evident by the June 5, 2008 enforcement of the civil rights reporting software Equitable Business Opportunities (EBO). 105-21 CIVIL RIGHTS MONITORING AND REPORTING. The Contractor shall use the current version of Department approved civil rights reporting software on all contracts. The Contractor shall submit complete, accurate electronic data to the Department for each month, not later than the 15th of the following month, using the Department approved civil rights reporting software. As the Prime Contractor, it is your responsibility to ensure all subcontractors you submit to be approved to work on our projects are ready, willing and able to perform all the duties and responsibilities associated with contract provisions. As a Subcontractor, it is your responsibility to secure and provide to the Contractor all documentation required for Subcontractor approval. This is particularly important for all D/M/WBE firms identified in the Contractor’s D/M/WBE Pre- Award Utilization Package (§ 102-12 D/M/WBE Utilization.) Prior to approval of a Subcontractor following award, the Region must receive, or be able to verify, the following for the proposed Subcontractor: o Receipt of: Bureau of State Expenditures (AC 2948 Designation of AA Representative (AAP-15) Subcontractor SPDES Permit (CONR-5) Subcontractor Certification Project Specific Safety & Health Plan (HC108) o Verification of: Current Uniform Contracting Questionnaire (CCA-2) for the Subcontractor on file with DOT Current EBO System Log In ID/Password for the Subcontractor Please be advised that no Subcontractor approval will be processed until the above information is received and/or verified. Page 2 of 2 UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES PRECONSTRUCTION MEETING The Contractor shall be prepared to discuss his/her proposed project schedule, sequence of construction operations, delivery of materials to the project site, potential staging area locations, and erection methods at the preconstruction meeting. Page 1 of 1 UNOFFICIAL P.I.N. 1805.81 SPECIAL NOTES REVISIONS TO STANDARD SPECIFICATIONS SECTION 100 FOR CPM SCHEDULING A. Types of delay. Delay provisions contained in §108-04 of the Standard Specifications are broken down into two categories, Compensable Delay is defined in §108-04.A, and Non-Compensable Delay is defined in §108-04.B. For this contract utilizing CPM Progress Schedules, Non- Compensable Delays shall be further broken down into three types: 1. Excusable Delay - An excusable delay is one caused by an unforeseeable event beyond the Contractor’s control. Such delays, where the Contractor may be granted additional time to complete the work but no additional money, include, but are not limited to, acts of God, acts of public enemies, floods, droughts, tidal waves, fires, hurricanes, earthquakes, landslides, or other catastrophes. 2. Inexcusable Delay - An inexcusable delay is one caused by an event that the Contractor could have foreseen and prevented the delay but failed to do so. In such cases, the Contractor is responsible for all cost and time impacts resulting from the delay for all parties affected. Examples of events that cause inexcusable delays include seasonal weather, failure by the Contractor to procure materials in a timely manner, or failure by the Contractor to assign sufficient resources to the project. 3. Non-Critical Delays - Non-critical delays are delays, regardless of cause, that do not impact the critical path of the project. No added time or monetary compensation will be given the Contractor for such delays. B. Written Notice and delay documentation. 1. The Contractor, upon determining critical activities have been delayed, shall provide written notice to the Engineer within ten work days of the delay causing event. The Contractor shall provide detailed information including: a) The events that caused the delay. b) Party(s) responsible for the delay. c) Activities in the current construction progress schedule affected by the events. d) The magnitude of the delay using the current progress schedule update. e) A time extension request, for any excusable delay.