AVON TOWN COUNCIL MEETING AGENDA THURSDAY, APRIL 23, 2020 MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE) !! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE AVON TOWN COUNCIL REGULAR MEETING BEGINS AT 5:00 PM 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA [AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK. SPEAKER MAY REQUEST MORE TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL.] 5. BUSINESS ITEMS 5.1. REVIEW OF GLENNA GOODACRE’S BRONZE ART IN AVON (CASE MANAGER DANITA DEMPSEY) (10 MINUTES) 5:10 5.2. RESOLUTION TO AWARDING AVON COMMUNITY EMERGENCY RELIEF GRANTS IN RESPONSE TO COVID-19 PANDEMIC (COMMUNICATIONS MANAGER ELIZABETH WOOD) (20 MINUTES) 5:20 5.3. DISCUSSION OF AVON BUSINESS RELIEF (TOWN MANAGER ERIC HEIL) (30 MINUTES) 5:40 5.4. RESOLUTION 20-11 – WALKING MOUNTAINS SCIENCE CENTER COMMUNITY HOUSING – WAIVER OF TAXES AND FEES (TOWN ATTORNEY PAUL WISOR) (20 MINUTES) 6:10 5.5. DISCUSSION OF CULTURE, ARTS AND SPECIAL EVENTS COMMITTEE RECOMMENDATIONS (CASE MANAGER DANITA DEMPSEY) (20 MINUTES) 6:30 5.6. DISCUSSION ON COUNCIL SUPPORT FOR LWCF FUNDING SIGN-ON LETTER (EXECUTIVE ASSISTANT TO THE TOWN MANAGER INEKE DE JONG) (10 MINUTES) 6:50 5.7. DISCUSSION ON REUSABLE GROCERY SHOPPING BAGS AND RISK OF SPREADING COVID-19 (TOWN MANAGER ERIC HEIL) (30 MINUTES) 7:00 5.8. APPROVAL OF MINUTES FROM APRIL 14, 2020 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES) (5 MINUTES) 7:30 6. WRITTEN REPORTS 6.1. UPPER EAGLE REGIONAL WATER AUTHORITY MARCH 26, 2020 MEETING SUMMARY (MAYOR SMITH HYMES) 7. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (10 MINUTES) 7:35 8. ADJOURN 7:45 ___________________________________________________________________________________________________________________________________________________________________________________________ *Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL [email protected] WITH ANY SPECIAL REQUESTS. 1 FUTURE COUNCIL MEETINGS o THURSDAY, APRIL 23 o TUESDAY, APRIL 28 o TUESDAY, MAY 12 o TUESDAY, MAY 26 _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL [email protected] WITH ANY SPECIAL REQUESTS. 2 Honoring Glenna Goodacre August 28, 1939 – April 13, 2020 Sidewalk Society Masterfully created by renowned artist and sculptor Glenna Goodacre. Avon’s collection includes five bronze sculptures together titled Sidewalk Society in CEO Family 1992. ● Skateboarder a.k.a. Ollie ● CEO - Glenna’s daughter Ollie was the model for this work! ● Family ● Dance Day ● Contract Worker & Architect Contractor Worker & Dance Day Architect Recreation on the Eagle River Easily accessible from Intertate-70 and Highway 6 Glenna Goodacre Glenna’s other works proudly displayed in Avon include: ● Pledge of Allegiance – friends of Glenna’s Avon Snapshot brought their children for models! • Located in heart of the Vail Valley ● Basket Dance – the most important of three harvest ceremonies the dance ritual is Pledge of Allegiance Basket Dance performed in the Pueblos by women • Eagle River runs through Town ● Sacagawea & Jean Baptiste – daughter of a Shoshone Chief who helped the Lewis & • Easy access to I-70 and Hwy 6 which both run through Town Clarke Expeditions and her son Jean ● Spotted Tail – the last Chief of the Brule • Abundant outdoor recreation Lakota Tribe who negotiated treaties with three Presidents • Pedestrian friendly Sacagawea & Jean Spotted Tail Baptiste Thank you Glenna! Matt Suhre Photography TO: Honorable Mayor Smith Hymes and Council members FROM: Elizabeth Wood, Communications & Marketing Manager RE: Community Relief Grants DATE: April 20, 2020 SUMMARY: Eagle County has allocated over $1.5 million to help the county and community respond to and recover from the COVID-19 outbreak. The commissioners have earmarked $250,000 to fund community partners, including the Salvation Army, Eagle Valley Community Foundation and several other nonprofit organizations. An additional $900,000 has been made available for Eagle County Disaster Emergency Assistance, helping residents with food and shelter assistance. That funding is currently only available to cover April expenses. A total of $502,803 has been distributed, with over $120,000 going to Avon residents—approximately 24%. The Swift Eagle Charitable Foundation, Catholic Charities and Salvation Army are all currently cooperating with Eagle County by sending all applications for relief to the County first so that they can assess what programs people might qualify for on the county level, including food assistance, Colorado Works Disaster Program and/or emergency assistance. After this initial assessment, the County refers individuals to the three nonprofits for further assistance. Thus far, Eagle County has received over 3,000 applications for Disaster Emergency Assistance. Of those applications, more than 550 have been approved at approximately $900 per application. Nearly 900 applicants have been referred to nonprofit organizations for additional support. BACKGROUND: On April 9, 2020, Council approved $250,000 in Community Relief Grant funding to aid the response to COVID-19 in Avon. Council agreed to fund a formal request from the Eagle Valley Community Foundation for $100,000 to support hunger relief efforts through The Community Market, which includes three “Pop Up Markets” in vulnerable Avon neighborhoods. An initial $50,000 payment has been initiated, with the remainder of the funding due later in the summer. Council agreed to fund an additional $50,000 in meal vouchers to Avon restaurants. The 2,000 vouchers have been distributed to residents of Eaglebend, Buffalo Ridge, the Aspens, and Kayak Crossing, as well as residents of the old Avon firehouse, and essential employees who are still working. A committee of Town staff and local community leaders was established to distribute the remainder of the funding with applications to be reviewed and funded on a rolling basis. The Community Relief Fund application was posted on Friday, April 10th and organizations were notified through a press release. The application is eligible to 501(c)(3) nonprofit organizations and asks for a detailed description of the program or service for which funding is being requested. Applicants are asked how many Avon residents will directly benefit from the program, in addition to how they will measure and report on the success of the program. The committee met for the first time on Thursday, April 16th to review applications from Swift Eagle Charitable Foundation ($25,000 request), Catholic Charities ($10,000 request), and the Salvation Army ($100,000 request). The priorities of the committee were to provide relief funding to Avon residents in the areas of shelter, food and utility assistance regardless of their immigration status. After reviewing the applications, the committee felt that the greatest impact would come from funding the Salvation Army’s $100,000 funding request. The Salvation Army provided a 2020 COVID-19 Emergency Response Budget that estimated a need of $125,000 in food and rental assistance over the next two (970) 748-4087 [email protected] months. The estimated impact is 400 families, or 3,200 Avon residents. Additionally, the Salvation Army can track the number of clients residing in Avon through verbal, in-person confirmation when they receive food, and through lease paperwork when rental assistance is provided. A letter of agreement has been prepared to fund the Salvation Army’s $100,000 Community Relief Grant request. They will be required to submit a final report before the end of 2020 outlining the revenues and expenditures of the program, as well as how many Avon residents and families were directly impacted. Since the initial application review on April 16th, an additional application has been received from the Vail Valley Charitable Foundation requesting $25,000 and from the Vail Valley Soccer Club requesting $10,000. RECOMMENDATION: Staff recommends approving Resolution 20-10,