• Standards of Dress and Appearance Policy and Procedure Reference No. P06:2002 Implementation date 23 March 2002 Version Number 2.1 Linked documents Reference No: Name. South West Regional Policy Uniform Dress Policy (held on Gloucestershire Policy Document Library) P22:2004 Health and Safety Policy and Procedure P19:2004 Religious Needs of Staff Policy and Procedure P15:2013 Maternity Policy and Procedure for Police Officers P16:2013 Maternity Policy and Procedure for Police Staff P05:2005 Management of Staff with Disabilities Procedure Suitable for Publication Policy Section Yes Protective Marking Not Protectively Marked PRINTED VERSIONS SHOULD NOT BE RELIED UPON. THE MOST UP TO DATE VERSION CAN BE FOUND ON THE FORCE INTRANET POLICIES SITE. Not Protected Table of Contents 1 Policy Section ....................................................................................................................... 3 1.1 Statement of Intent – Aim and Rationale ......................................................................... 3 1.2 Our Visions and Values ................................................................................................... 3 1.3 People, Confidence and Equality ..................................................................................... 4 2 Standards .............................................................................................................................. 4 2.1 Legal Basis ...................................................................................................................... 4 2.2 People, Confidence and Equality Impact Assessment ..................................................... 5 2.3 Monitoring / Feedback ..................................................................................................... 5 3 Procedure Section ................................................................................................................ 5 3.1 Warrant and Identity Cards .............................................................................................. 5 3.2 Police Officers (Regular and Special) and Police Staff Wearing Uniform ........................ 5 3.3 Footwear .......................................................................................................................... 9 3.4 Force Collar Numbers .................................................................................................... 10 3.5 Court Appearances ........................................................................................................ 10 3.6 General Standards ......................................................................................................... 11 3.7 Uniform Trials ................................................................................................................ 12 3.8 Regional Uniform Managed Service (Cooneen at Work) ............................................... 12 3.9 Approved Uniform and Equipment Issue ....................................................................... 13 4 Consultation and Authorisation ........................................................................................ 14 4.1 Consultation ................................................................................................................... 14 4.2 Authorisation of this Version .......................................................................................... 14 5 Version Control ................................................................................................................... 14 5.1 Review ........................................................................................................................... 14 5.2 Version History .............................................................................................................. 15 5.3 Related Forms ............................................................................................................... 15 5.4 Document History .......................................................................................................... 15 Standards of Dress and Appearance Policy and Procedure P06:2002 v2.1 2 Not Protected 1 Policy Section 1.1 Statement of Intent – Aim and Rationale The corporate aim is to provide a first class, high performing and cost effective service that reassures diverse communities and makes Dorset a safer place. Achieving this aim is supported by the priority to Improve Public Confidence and this is significantly influenced by the professional appearance of all staff—Throughout this policy ‘staff’ will include all police officers and police staff representing Dorset Police. Equally, the health and safety of staff is maximised by the provision and guidance on use of personal protective clothing and equipment. The aim of this policy is to set out the standards of appearance and dress required of all staff representing the organisation. 1.2 Our Visions and Values Dorset Police is committed to the principles of “One Team, One Vision – A Safer Dorset for You” Our strategic priority is to achieve two clear objectives: • To make Dorset safer • To make Dorset feel safer In doing this we will act in accordance with our values of: • Integrity • Professionalism • Fairness and • Respect National Decision Model The National Decision Model (NDM) is the primary decision-making model used in Dorset Police. The NDM is inherently flexible and is applied to the development and review of all policy, procedure, strategy, project, plan or guidance. Understanding, using and measuring the NDM ensures that we are able to make ethical (see Code of Ethics), proportionate and defensible decisions in relation to policy, procedure, strategy, project, plan or guidance. Code of Ethics The Code of Ethics underpins every policy, procedure, decision and action in policing today. The Code of Ethics is an everyday business consideration. This document has been developed with the Code of Ethics at the heart ensuring consideration of the 9 Policing Principles and the 10 standards of professional behaviour. Monitoring is carried out through the Equality Impact Assessment process which has been designed to specifically include the Code of Ethics. Standards of Dress and Appearance Policy and Procedure P06:2002 v2.1 3 Not Protected 1.3 People, Confidence and Equality This document seeks to achieve the priority to make Dorset feel safer by securing trust and confidence. Research identifies that this is achieved through delivering services which: 1. Address individual needs and expectations 2. Improve perceptions of order and community cohesion 3. Focus on community priorities 4. Demonstrate professionalism 5. Express Force values 6. Instil confidence in staff This document also recognises that some people will be part of many communities defined by different characteristics. It is probable that all people share common needs and expectations whilst at the same time everyone is different. Comprehensive consultation and surveying has identified a common need and expectation for communities in Dorset to be:- • Listened to • Kept informed • Protected, and • Supported. 2 Standards 2.1 Legal Basis The organisation is lawfully entitled to set the standards of appearance and dress of its employees in pursuit of its aims, priorities and values. Equally, the Organisation must ensure the health and safety of all staff relative to risks anticipated. The Personal Protective Equipment Regulations require employers to provide free of charge protective clothing through the completion of an informed risk assessment. This policy has been drafted with Health and Safety legislation and guidance taken into consideration. This document makes reference to Personal Protective Equipment (PPE). PPE in law refers to items worn to protect employees against risks to their health and safety. It includes clothing, but does not include items for achieving law enforcement effect such as batons and incapacitant spray. However, for the purposes of this document those items have been included within that term as a generalism. PPE will only be issued following an informed risk assessment process. Staff are to report any defects in PPE promptly to their supervisor. Staff must ensure that issued PPE is maintained in a serviceable condition at all times. Standards of Dress and Appearance Policy and Procedure P06:2002 v2.1 4 Not Protected 2.2 People, Confidence and Equality Impact Assessment During the creation of this document, this business area is subject to an assessment process entitled “People, Confidence and Equality Impact Assessment (EIA)”. Its aim is to establish the impact of the business area on all people and to also ensure that it complies with the requirements imposed by a range of legislation. 2.3 Monitoring / Feedback This policy will be monitored in line with changes to procurement, changes in legislation and in line with issues raised / discussed at the Clothing and Equipment Board and will be reviewed on a regular basis. Feedback relating to this policy can be made in writing or by e-mail to Address: People, Confidence and Equality Team, Corporate Development, Police Headquarters, Winfrith. DT2 8DZ E-mail: [email protected] Telephone: 01305 223746 3 Procedure Section This Standards of Appearance and Dress Policy applies to all members of the force and will be referred to as staff (this includes officers, staff, special constables and volunteers). All staff will maintain a standard of appearance that supports the aims, priorities