<p> Leduc Minor Hockey Annual General Meeting</p><p>Wednesday April 12th 2017</p><p>Christ the King School</p><p>Leduc Alberta</p><p>7pm</p><p>Attendance: Jennifer Zimmer, Derrick Zimmer, Rob Critch, Jenny Zaporosky, Paul Hanson, Bryan Evans, Charlene Critch, Courtnee Sawyer, Andrea McAmmond, Brendan Zaporosky, Bobbi Baumhour, Scott Dragon, Tera Riley, Dean Heck, Rae-Lynne Spila, Mike Overy, Michael Doornbos, Cory Becker, Cindy Beck, Pamela Barreth, Carlita Carstairs, Karen Randle, Tasha Cherayeb, Tamara Myers, Amanda Cuthbert, Frankie Sharun , James Sharun, Curtis Ferguson, Robin Bencharski, Mark Feldbusch, Dale Wilson, Wanda MacKinnon, Shannon Wetherby, Gregg Williams, Mike McIntyre, Denise Broadbent, Renee Barber, Cory Barber and Devon Stout.</p><p>1. Meeting Called to order at 7:00pm</p><p>1st- Derrick Zimmer 2nd- Michael Doornbos All in Favor|Passed</p><p>Motion to accept 2016 LMHA AGM Meeting Minutes </p><p>1st- Amanda Cuthbert 2nd- Denise Broadbent All in Favor|Passed</p><p>2. Business arising from the minutes</p><p>No Business Presented</p><p>3. Presidents Report</p><p>This past season we had 544 players registered which allowed us to have 35 teams.</p><p>Survey Monkey was a great success. We had more than 600 responses to all surveys.</p><p>The 2017-18 season evaluations will start on Sept 9, 2017</p><p>We also received another large donation from Canadian Tire Leduc. Please remember that all money from skate sharpening goes to purchase New jerseys.</p><p>This upcoming season we will be purchasing New jerseys for the remainder of Female Rec and Peewee Division. The Hockey Alberta AGM is scheduled for September 2017. Date and time TBD. </p><p>We will continue to work very close HA regarding coach/player development.</p><p>We have already submitted for additional ice this season. We are looking into potentially having camps on PD days.</p><p>Current Board did an exceptional job ensuring Minor Hockey continues to thrive in Leduc</p><p>LMHA would like to thank our current board members as follows:</p><p>President – Rob Critch</p><p>VP Operations – Jason Garries</p><p>VP Female Hockey – Denise Broadbent</p><p>VP Directors – Paul Hanson</p><p>Past President – Chris Clowes</p><p>Administrator – Cindy Beck</p><p>Fundraising – Sarah Dobko & Robin Bencharski</p><p>Secretary – Jenn Zimmer</p><p>Treasurer – Jenny Zaporosky</p><p>Equipment – Gene Sturk</p><p>Referee in Chief – James Sharun</p><p>Referee Assignor – Jodie Van-Spronsen & Corey Handbury</p><p>Tournament Coordinators – Frankie Sharun & Tera Riley</p><p>Risk Management – Sharon Losing</p><p>Coach/Player Development – Gregg Smith</p><p>Sponsorship Coordinator – Pamela Berreth</p><p>Directors</p><p>Devon Stout - Initiation Shannon Weatherby - Novice</p><p>Wanda MacKinnon - Atom</p><p>Derrick Zimmer – PeeWee/Peewee AA</p><p>Tamara Myers – Bantam AA</p><p>Michael Doornbos - Bantam</p><p>Tamara Myers- Midget </p><p>Dallas Irwin – Midget AA</p><p>Amanda Cuthbert – Female</p><p>Joline Wood –Bantam Female Elite</p><p>Jennifer Larsen – Midget Female Elite</p><p>Members would like to see if this can be changed to a requirement that new ones are required every two years. Rob Critch will inquire with Hockey Alberta.</p><p>The Bylaw Review Committee Met during the season to adjust the bylaws to meet the needs of the Association</p><p>Our bylaws are what govern the board</p><p>Approved Bylaws are submitted to Hockey Alberta, Corporate Registry and AGLC</p><p>Committee consists of:</p><p>President – Rob Critch</p><p>Past President – Chris Clowes</p><p>Secretary – Jennifer Zimmer</p><p>Admin – Cindy Beck</p><p>VP Operations – Jason Garries Board Member – Jenny Zaporosky</p><p>Board Member – Michael Doornbos</p><p>Motion to accept 2017 Bylaw Changes</p><p>1st- Wanda MacKinnon 2nd- Pamela Barreth All in Favor|Passed</p><p>4. Treasurers Report</p><p>2015/16 Program Revenues listed in next slide.</p><p>Main source of revenue continues to be Registration</p><p>Costs in the next two slides show program, direct & indirect expenses we incurred last season.</p><p>Money in bank at the end of the 2015/16 year is on statement of Financial Position under Statement of Cash (Schedule 5)</p><p>2015/16 had a minor loss of $5,665. Based on the season prior where we had a loss of $85,775 – we are on the right track to be successful in coming seasons.</p><p>Team accounts last season were handed in promptly – only one was not handed in at the end of the season and therefore is not reflected in the Team Accounts Statement.</p><p>With 2015/16 season Team Account donations we were able to donate $882.89 to our local Jumpstart Program</p><p>Major expenses continue to be Ice Costs & Referee Costs. No major changes to other expenses compared to last season.</p><p>Administrator was paid $20,000 based on hours worked this season</p><p>Jersey Reserve is presently at $41,153.23 – Bantam, Midget & Female Elite teams received New jerseys this year</p><p>Our CIP Grant for Initiation Hockey equipment was approved on May 6th, 2016 for $8,460.00. We purchased 4 new sets of smaller nets, Hard Board Rink Dividers, 4oz pucks, first aid kits & a set of goalie gear. The CIP has now been submitted to the Alberta Culture & Tourism for review. Program cost was $17,067.17 – Our direct costs after donations, Hockey Alberta grant & CIP was $799.61.</p><p>Association Tournaments, Raffles & Casino were very successful this year. Thank you to all involved for your hard work!</p><p>Finances are incomplete as of right now – Waiting for a few more invoices & team accounts to come in.</p><p>Please see attached Excel Sheet – Finances are current to April 9, 2017. Year end is April 30th, 2017 – therefore financials are incomplete at this time and will be presented at the 2017/18 AGM.</p><p>Any questions or concerns – please contact Jenny Zaporosky – [email protected]</p><p>LEDUC MINOR HOCKEY ASSOCIATION SUMMARY OF ANTICIPATED COSTS BY PLAYER WITH COMPARISON TO CURRENT FEES BY LEVEL FOR THE 2017-2018 SEASON 2016/2017 Actual 2017/2018 Recommended Cost $/player Fees Level Adj **Total fees Fees Level Adj **Total fees</p><p>Midget 3-5 & Female 898.57 900.00 - 900.00 900.00 TBD 900.00</p><p>Bantam 2-5 & Female 857.24 870.00 - 870.00 870.00 TBD 870.00</p><p>Peewee 2-5 885.93 865.00 - 865.00 865.00 TBD 865.00</p><p>Atom 3-5 773.72 755.00 - 755.00 755.00 TBD 755.00</p><p>Novice 3-5 651.02 580.00 - 580.00 580.00 TBD 580.00</p><p>Initiation 495.43 420.00 - 420.00 420.00 TBD 420.00</p><p>Midget AAA 1,183.81 1,225.00 - 1,225.00 1,235.00 - 1,235.00 increase $10 Midget M AAA 1,101.04 1,100.00 - 1,100.00 1,110.00 - 1,110.00 increase $10 Bantam AAA 1,061.78 1,055.00 - 1,055.00 1,165.00 - 1,165.00 increase $10</p><p>Atom 1 Try Out Fee PW AA, BAA, MAA Elite Female</p><p>Approx. Fundraising applied to fees:$22,000.00 increased $7000</p><p>Motion to accept May 1st 2016 Auditor Report</p><p>1st- Frankie Sharun 2nd- Robin Bencharski All in Favor|Passed</p><p>Motion for Twila Riffel to prepare financial report for 2017 hockey season</p><p>1st- Rae-Lynne Spila 2nd- Scott Dragon All in Favor|Passed</p><p>Motion to accept proposed 2017|2018 fee schedule 1st – Tera Riley 2nd- Pamela Barreth All in Favor|Passed</p><p>5. Directors Report</p><p>FUNDRAISING REPORT</p><p>LMHA Fundraising Summary 2016-2017</p><p>Bottles Collecting for the Alberta Summer Games $1288.00</p><p>Set up and take down chairs for Opening Ceremonies for the Alberta Summer Games $1200.00</p><p>Casino $19035.00</p><p>Over 10,000 Raffle $18937.80</p><p>Fewer than 10,000 Raffle $4223.50</p><p>Dreamation Creation donation from sock sales $812.00</p><p>Honorarium from City of Leduc for Survey $1000 </p><p>We will be having a larger raffle this upcoming season. Members will be given an opportunity again to sell raffle tickets for the volunteer credits in September</p><p>Sponsorship Summary 2016-2017 </p><p>2016/17 Season has been tough. We were starting from scratch with only 3 previous active contracts. Our economy was struggling during this hockey season and not a lot of corporations had money to spare that they wanted to give to the association rather than individual teams. Since I started last spring I have connected with companies that have given us hope for the upcoming season.</p><p>We are in works with the city to have more sponsorship options throughout the LRC to have a more attractive sponsorship package, to assure our association sponsors get more exposure. </p><p>Going into my second yr. of my term I feel better about things going forward and things will move in a positive way. RISK MANAGEMENT </p><p>Criminal Records Check and Intervention Record Check</p><p>This year we had over 200 LMHA volunteers who needed Criminal Record Check and Intervention Record Checks done.</p><p>By the deadline of November 15th, we still had some people who had not handed in either check. The managers and directors were notified that those volunteers were not to be permitted on the ice or bench until they were handed in. There was a longer wait this year to get the Intervention Checks back. Fingerprinting continue to take longer each year.</p><p>An email was sent out in August 2016 to all registered LMHA members informing them that if they thought they might be volunteering, they could contact Risk Management to get the letter to take to the RCMP for the Criminal Record Check. The address was given for Child and Family Services were they could get their Intervention checks done. I am recommending that we do this every year. Both Criminal Records Check and Intervention Record Check must be completed every year It was brought up to have Sharon check to see if the Criminal Record with the Vulnerable sector checked off, if this would eliminate the need for the Intervention check? Please look into this and let the board know what the RCMP say. </p><p>Injury reports</p><p>Team Managers and Coaches need to be aware that all injury reports, once completed must be handed in to Risk Management. We sent in approximately 40 injury reports to Hockey Alberta.</p><p>Permits</p><p>Permits are required for all Exhibition Games. A Travel Permit is required for any travel outside Zone 4. A list of the Zone 4 area is posted on the LMHA website</p><p>Tournaments</p><p>There were five Associations hosted tournaments were held this year with all proceeds going back to LMHA. The biggest challenge was obtaining volunteers; therefore the schedules were released later than we would have hoped. Volunteer spot helped a lot with having contacts for volunteers however moving forward only have the number of shifts available per day as opposed to the shifts and positions. Having access to remove names from positions after the volunteer commitments are full would be beneficial. We found that after contacting the volunteers to fill the shifts that they were signed up for they had already fulfilled their volunteer commitments. EQUIPMENT</p><p>We still a couple boxes full of donated new equipment available, more youth sizes than anything, such as elbow pads, shin pads, even a few sets of gloves.</p><p>Pucks and first aid kits are always in short supply will probably need to purchase a half a dozen puck bags, and hopefully we get another 100 or 150 pucks donated by Leduc old Blades, as the previous couple years</p><p>Game jerseys are coming back on a consistent flow, as they are being returned we are counting, bagging, hanging and tagging them all. </p><p>We're slowly starting to move the old ones up into the rafters with the new ones being ready for next year. Old jerseys will be available for purchase.</p><p>INITIATION</p><p>Team package binder with everything a team to get started in an organized fashion</p><p>"Welcome to LMHA" meeting date available at time of registration </p><p>Coach Clinics & hot stove dates made available early and often (Hockey Alberta model)</p><p>Any scheduling changes (exhibition/tournaments) should be emailed to the ice scheduler, initiation director and the other team’s manager in order to utilize the ice efficiently</p><p>2nd jersey will be reviewed</p><p>Coach evaluation/survey feedback are made available to coaches </p><p>Split ice with new boards = less ice required = reduce cost </p><p>Last weekend of the season. In house fun tournament. 3 games each</p><p>Do not guesstimate "no show" evaluations. Place them with the teams requiring more evaluation and skill development</p><p>Affiliates should be limited to 3rd year players. Socially more ready for "tiered" hockey</p><p>Team generation - split top 12 kids between the first 4 teams. Then split kids between 13 & 24 and so on. Utilize all 4 dressing rooms for each set of games and have gear piled to one side (or shower) to make room for the next team.</p><p>Introduce Goalies 1/2 way through season for the more advanced teams</p><p>NOVICE </p><p>The time trials (done by the professionals) proved to be very beneficial to assist in the novice evaluations again this season. I recommend we continue to hire the time trial company again. Novice had 7 teams this year and each player developed his her confidence and skills.</p><p>ATOM</p><p>So yet another great season for Leduc ATOM teams. The season was busy at the start but once all teams were formed and coaches put in place, things ran well.</p><p>Overall, the AtoMc Season went very well. Lots of positive feedback was heard. Players were happy to keep their AtoMc jerseys and we have re-ordered New jerseys and socks again for the upcoming AtoMc program next season!</p><p>Thank you to all who helped make the season such a success for all.</p><p>PEEWEE</p><p>Pee wee Rec had 4 teams this year </p><p>Peewee 1 had a great season and brought home the consolation banner from 1660 playoffs </p><p>Peewee 2 had a great season and brought home the bronze banner for the 1660 playoffs </p><p>Peewee 3A had an undefeated regular season and brought home the silver banner for the 1660 playoffs </p><p>Peewee 3B had a good regular season and participated in two tournaments in Slave Lake and Edson </p><p>The dedication from all coaching staff was greatly appreciated. </p><p>Recommendations for next year would be to add more blue/white games to better finalize players to teams. PEEWEE AA</p><p>Peewee AA had an impressive season with many top honors given to players on this team. </p><p>Four players from this team were placed in the top 100 peewee level for western Canada. </p><p>Peewee AA goalie Aiden Kruhlak was also awarded top goalie honors with PWNHL for the 2016/2017 season. Aiden lead the peewee AA league in ALL categories! </p><p>Congratulations to Parker Garries, Tristan Magis, Josh Gagnon, Taylor Haggerty, Kaleb Cathrea and Riley Jacob for making the Peewee prospects cup being held in Lethbridge May 10-14.</p><p>A great season to for this team and coaching staff!</p><p>BANTAM</p><p>The Bantam 1 had a good season with a full 17 Skaters and 2 Goalies roster and participated in tournaments, provincial play downs and playoffs.</p><p>The Bantam 2 had a good season with a full 17 Skaters and 2 Goalies roster and participated in tournaments, provincial play downs and playoffs.</p><p>It would be beneficial to have at least 3 recreation teams next year.</p><p>BANTAM AA</p><p>This season the Bantam AA team attended the Cochrane tournament and also enjoyed a few overnight road trips. Leduc hosted the Bantam AA playoff tournament in March. Leduc finished Number 1 in the round robin but were defeated in semi-finals. The players had a great season and learned a lot about the game of hockey thru dedication to practice & games, working as a team and stepping up as leaders whenever possible.</p><p>The Entire staff did a great job ensuring a successful season. </p><p>The team consisted of 10 players from Leduc and 9 players from the zone.</p><p>MIDGET</p><p>The team finished regular season 4th overall (out of 9).</p><p>This season the Midget team played Provincial Play downs for the first time in many years. They defeated Sylvan Lake in the first round and were subsequently defeated by Calmar in round 2. The team attended an Edson tournament in November and the Brooks tournament in January and had fun at all the team meals, events and at their paintball wind up. </p><p>MIDGET AA</p><p>Midget AA had 18 skaters on their team this year.</p><p>They worked very well as a team and had a lot of success.</p><p>We would like to thank all players and staff for all of their hard work. </p><p>We would also like to wish all of the players who will be moving on in the hockey world a lot of success.</p><p>FEMALE</p><p>With the changes to the Hockey Alberta female hockey program, the addition of our 2 Elite teams, our numbers were a bit lower for our recreational teams to start the season. We had a number of girls join our association from surrounding communities and on a regular basis we have families contact us about our female program for the upcoming season. </p><p>The Bantam team hosted a very successful provincial tournament and played very well. The tournament committee provided an excellent event with great experience for our female athletes</p><p>NCI FEMALE</p><p>For the most part the players on the Female Elite teams have really enjoying the 2016/2017 season. They have enjoyed the team environment, fitness factor and the level of play. They are very pleased that they have had well-planned practices and competitive coaching. Most everyone surveyed were impressed by the sportsmanship and respect demonstrated.</p><p>Congratulations to Hayleigh Dansereau of Millet who played for North Central Impact's (NCI) 2016-17 midget elite female team in the first-ever season of the AFHL. Hayleigh also performed officiating duties and was often seen reffing the local NCI Bantam Elite team games. Hayleigh is a graduating player who will be heading into the Biomedical Engineering program at the University of Victoria in the fall of 2017. Hayley won the inaugural AFHL Officiating Scholarship BANNERS</p><p>Novice 1 – Bronze</p><p>Novice 3A – Consolation</p><p>Novice 3B - Gold </p><p>Atom 4A – Gold</p><p>Peewee 1- Consolation</p><p>Peewee 2 – Bronze</p><p>Peewee 3A – Silver</p><p>Congratulations to the LJAC Midget AAA for winning the League championship and will be heading to the Telus Cup in Prince George. Also, congratulations to Rylan Lefebvre of the LJAC Bantam AAA Oil Kings for making the 2017 Alberta Cup.</p><p>6. New Business</p><p>Discussions Presented:</p><p>1) Goalie equipment to purchase for Initiation|Novice divisions, primarily opposite hand glove and blocker. This will be discussed at LMHA board meeting. *Action Item for LMH Board*</p><p>2) Discussion took place on increasing assistant coach volunteer credits from two to full credits.</p><p>Motion to approve the increase to assistant coach volunteer credits to full three credits; this will be capped to four assistant coaches per team.</p><p>1st- Amanda Cuthbert 2nd- Cory BeckerAll in favor|Passed</p><p>7. Elections</p><p>Board Positions that are up for Election this year: Equipment, Risk Management, Referee in Chief, Tournament coordinator, Volunteer Coordinator and all Director Positions (Initiation – Midget) As per our bylaws all nominations must be received 10 days prior to AGM, if none are received then nominations from the floor will be accepted. A person who has been nominated may refuse the nomination prior to election.</p><p>If a position remains open after the AGM the positions can be filled by majority vote of the board to fill the position until the next AGM</p><p>Treasurer: Jenny Zaporosky| 1st- Derrick Zimmer 2nd- Pamela Barreth </p><p>All in Favor|Passed</p><p>Tournaments: No Volunteers Presented</p><p>Referee in Chief: Bryan [email protected]</p><p>James Sharun</p><p>Secret ballot took place.</p><p>James Sharun-20</p><p>Bryan Evans-15</p><p>James Sharun 1st-Devon Stout 2nd- Pam Barreth</p><p>All in Favor|Passed</p><p>Equipment: Michael Doornbos| 1st-Derrick Zimmer 2nd- Robin Bencharski</p><p>All in Favor|Passed</p><p>Risk Management: Tera Riley 1st-Amanda Cuthbert 2nd-Denise Broadbent</p><p>All in favor|Passed</p><p>Initiation: Devon Stout 1st-Brendan Zaporosky 2nd- Rae-Lynne Spila</p><p>All in Favor|Passed Novice: Shannon Wetherby 1st- Denise Broadbent 2nd- Wanda MacKinnon</p><p>All in Favor|Passed</p><p>Atom: Derrick Zimmer 1st- Michael Doornbos 2nd- Cory Barber</p><p>All in Favor|Passed</p><p>Peewee: Wanda MacKinnon 1st- Frankie Sharun 2nd- Sharlene Critch</p><p>All in Favor|Passed</p><p>Peewee AA: Mark Feldbusch 1st- Tera Riley 2nd- Devon Stout</p><p>1 Opposed, Rest in Favor|Passed</p><p>Bantam: Cory Becker put forth intent</p><p>1st- Derrick Zimmer 2nd- Robin Bencharski</p><p>All in Favor|Passed</p><p>Bantam AA: Clint Dyck 1st- Jenny Zaporosky 2nd- Mark Feldbusch</p><p>All in Favor|Passed</p><p>Midget: Tamara Myers 1st- Cindy Beck 2nd- Amanda Cuthbert</p><p>All in Favor|Passed</p><p>Midget AA: Dallas Irwin 1st- Pamela Barreth 2nd- Rae-Lynne Spila All in Favor|Passed</p><p>Female Rec: Amanda Cuthbert 1st-Denise Broadbent 2nd- Scott dragon</p><p>All in Favor|Passed</p><p>NCI Female: Curtis Ferguson 1st- Denise Broadbent 2nd- Shannon Wetherby</p><p>All in favor|Passed</p><p>Volunteer Co-Ordinator Position added in 2017 Bylaw amendments, passed by AGM attendees. Carlita Carstairs put forth her interest in the position. </p><p>1st- Amanda Cuthbert 2nd- Frankie Sharun</p><p>All in Favor|Passed</p><p>Thank You to all New Board Members</p><p>Board Meetings:</p><p>3rd Wednesday Every Month at 7:00pm</p><p>Oil Kings Board Room @ LRC in May and then moving to the new lock up in June 2016</p><p>Next Meeting Wednesday May 18, 2016</p><p>Please provide contact information to Secretary prior to leaving.</p><p>8. Adjournment</p><p>Next AGM – April 2018 – Date and Location TBD</p><p>Motion to adjourn 2017 LMHA AGM</p><p>1st- Scott Dragon 2nd- Derrick Zimmer All in Favor|Passed</p>
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