<p> Netley Sailing Club</p><p>HEALTH AND SAFETY MANUAL</p><p>Royal Victoria Country Park Netley Abbey Southampton SO31 5GA</p><p>Issue 1 Date February 2017</p><p>Page 1 of 11 February 2017 CONTENTS</p><p>1. INTRODUCTION.</p><p>2. GENERAL RESPONSIBILITIES 2.1 The Committee 2.2 Members 2.3 Contractors 2.4 Officer of the Day</p><p>MANAGING HAZARD</p><p>3. FIRE 3.1) General 3.2) RIB store and fuel store 3.3) Clubhouse</p><p>4. CLUBHOUSE AND OTHER BUILDINGS 4.1) General Facilities 4.2) Water 4.3) Bar 4.4) Kitchen 4.5) Waste disposal 4.6) Tools and Equipment 4.7) Work Parties 4.8) Electricity</p><p>5. BOAT PARK AND GENERAL SITE 5.1) General 5.2) Boat park 5.3) RIBs ashore</p><p>6. LAUNCH AND RECOVERY</p><p>7. ON THE WATER 6.1) General 6.2) RIBs 6.3) Hire boats</p><p>8. TRAINING</p><p>Page 2 of 11 February 2017 1. INTRODUCTION</p><p>1.1 This Safety Manual aims to set out safe working practices for operations at the Sailing Club at Netley (NSC).</p><p>It incorporates the lessons learnt from risk assessments. The Risk Assessment is regularly reviewed to establish whether new hazards have arisen or long existing ones have passed unnoticed. This Manual will be amended in the light of these reviews. </p><p>Every aspect of life is surrounded by risks, most so small as to be not seen as such. It would be counter-productive for NSC to try and identify every risk, however small, to which members, guests and contractors are exposed when at the Club. The aim is to identify the significant hazards(i.e. hazards that pose a risk of serious injury) and to evolve practices which reduce the risks to the individual to the minimum practicable level. Sailing has inher- ent hazards and risks. Members and guests sailing from NSC do so at their own risk. The club offers training, coordinated activities and a degree of safety cover but at the end of the day it is up to each individual to make an assessment of the prevailing conditions and take all prudent precautions to ensure their own safety on the water.</p><p>All members have the right to inspect the latest issue of the Risk Assessment and are en- couraged to bring unidentified hazards to the attention of a Committee member. Copies of the Risk Assessment and this document will be available in the Clubhouse. </p><p>It should be made clear that when answering ‘yes’ to the question ‘Is the risk adequately controlled?’ it does not mean that all risk has been removed, but that all reasonable steps have been taken to reduce it to a minimum. </p><p>Some identified risks are hard to control and remain significant hazards despite all obvious measures that can be taken. In such cases this is made clear in the narrative and users are warned to take particular care.</p><p>2. GENERAL RESPONSIBILITIES</p><p>Safety is the responsibility of everyone and it is essential that everyone visiting the Club maintains a high degree of vigilance and safety consciousness. </p><p>2.1 The Committee </p><p>The Committee has a duty of care towards the members and other users of the Club. This requires the Committee to assess the risks involved in all operations at the Club and to ensure that all reasonable care is exercised in reducing these to the minimum practicable. The formal risk assessment and this Safety Manual represent the Committee’s best effort at discharging these responsibilities. </p><p>The Committee will, from time to time, arrange appropriate training courses.</p><p>The Committee must ensure that it has appropriate and adequate insurance cover. </p><p>The Committee retains the right to check that vehicles using the Club and vessels moored at its facilities are properly insured. </p><p>Page 3 of 11 February 2017 Contractors working at the Club must have an appropriate level of employers’ liability insurance. </p><p>2.2. Members </p><p>Members have a responsibility to conduct all activities at the Club in a safe manner and to ensure that all their guests also do so. Members must accept full responsibility for their guests whilst on site. If they notice other members or their guests behaving in a way which might prejudice safety it is their duty to raise the matter with the offender. If not satisfied with the response the member should report the offender to a member of the Committee or the Officer Of the Day (OOD), if one is on site.</p><p>Members should comply with all reasonable requests from members of the Committee to refrain from risky behaviour or to remove physical hazards. </p><p>Members should carry appropriate third party insurance on their motor vehicles and ves- sels using Club facilities. </p><p>All members should read this Safety Manual and do their best to comply with its require- ments and recommendations. </p><p>Members must accept full responsibility for the behaviour of their guests and contractors. </p><p>Members must accept full responsibility for the children they bring on site.</p><p>2.3. Contractors </p><p>NSC must ensure to the best of its ability that contractors working at the Club on its behalf are competent to carry out the required work, adopt safe practices and hold appropriate employer’s liability insurance. If NSC officers have any doubts then they should demand that the contractor produces confirmatory documentation. </p><p>It is incumbent on members allowing their own contractors on site that they make the same checks. </p><p>2.4 Officer of the Day</p><p>All sailing activities at the club during designated sailing days will be overseen by the Officer of the Day (OOD). (S)he will have delegated authority to initiate, or stop, any sailing or related activity. In making these decisions the OOD will take full account of the prevailing conditions and the safety or otherwise of conducting that activity. The OOD will consult as necessary the race officer and any other relevant person. The detailed briefing for the OOD is at Annex A.</p><p>The OOD will record any safety related accidents and incidents in the OOD book, including any use of the first aid box. These will be raised and discussed at the next management committee meeting for possible further action. If any incident requires immediate attention the OOD shall draw it to the attention of one of the flag officers.</p><p>MANAGING HAZARD 3. FIRE</p><p>Page 4 of 11 February 2017 3.1 General</p><p>The Committee will periodically engage an expert contractor to re-assess fire hazard and risk.</p><p>Fire extinguishers, electronic fire alarms and “Fire Exit’ emergency lighting signs will be checked periodically by a competent person and the results recorded.</p><p>Fire extinguishers should only be used to extinguish small fires, if in doubt the fire services should be called by dialling 999.</p><p>Bonfires and barbecues should not be lit close to the clubhouse, or any building. Bonfires on the beach should not be close to the plastic piling supporting the verandah. Bonfires should only be lit in the camping ground. Barbecues may be lit in either the camping ground or in the specific facility near the clubhouse.</p><p>Fireworks should only be let-off on, or adjacent to the beach and angled to fly away from the clubhouse and boat park.</p><p>Clear access must be maintained at all times to the Centre for emergency vehicles. Gate codes must be deposited with the local fire service.</p><p>Sleeping within the clubhouse is not allowed without further risk assessment.</p><p>To facilitate dual escape routes from within the club, the kitchen counter screens should be operable from inside, the key to the external roller blind in the bar should always be left in the lock.</p><p>In case of fire, there is no possibility of having an accurate list of who is in the building. On exit, people should assemble at the end of the car park green, furthest from the clubhouse, by the CCTV mast. A fire evacuation drill should be undertaken on a random basis.</p><p>3.2 RIB store and fuel store</p><p>No smoking in the vicinity or inside either building. Signs are erected to this effect.</p><p>The fuel store and fuel store compound are to be kept locked at all times. </p><p>Other than that kept in the integral tank of engines, all fuel is to be stored in the fuel store.</p><p>3.3 Clubhouse</p><p>Members and guests with limited mobility must be accompanied by nominated helpers who will assist in an emergency evacuation. </p><p>Fire-doors must not be jammed open except by use of fitted ‘Doorguards’. </p><p>The exit doors, particularly at the lobby, must be kept free of obstructions at all times.</p><p>Hot water in the changing rooms will be tested for Legionella by a qualified person at least once a year.</p><p>Page 5 of 11 February 2017 4. CLUBHOUSE AND OTHER BUILDINGS</p><p>4.1 General</p><p>The clubhouse will be cleaned at least once a week during the sailing season. The Rear Commodore ashore will be responsible for ensuring adequate control of pests and vermin. A wall mounted first aid kit is located on the wall in the wet area. There is an approx 1.5m drop over the rail of the verandah. Children and dogs should be closely supervised when near the rail.</p><p>4.2 Water The hot water is tested for legionella annually at the shower heads. A microbiology analy- sis is also undertaken annually at basins and sinks, both at the various locations in the clubhouse and at the superloo.</p><p>4.3 Bar</p><p>Members whose designated duty is behind the bar will follow good hygiene practice. De- tailed instructions on hygiene and H&S are available behind the bar and are repeated at AnnexB. The Bar Officer on the Committee will have overall responsibility for the cleanli- ness of the equipment used to provide draught liquids to members.</p><p>4.4 Galley</p><p>External contractors are used to run and manage the galley. They are subject to the H&S rules and periodic monitoring and checks of Eastleigh BC. The contractor holds the Food hygiene certificate.</p><p>4.5 Waste Disposal</p><p>The principal waste disposal facilities are large bins parked close to the clubhouse to the north of the site. However, these must not be used for any hazardous materials, for which it is the responsibility of individual members to dispose of elsewhere by appropriate means. No- tices adjacent to the bins make it clear what is acceptable. The small waste bins in the clubhouse must not be used for hazardous waste. </p><p>4.6 Tools and Equipment</p><p>NSC provides a few basic hand and power tools for use on site. Their use is strictly at member’s risk. Users should always adopt safe working practices. Any power tools provided by NSC will be subject to periodic inspection by a competent person and marked accordingly.</p><p>4.7 Work Parties</p><p>NSC organises work parties where members assemble to undertake routine maintenance and enhancement of facilities. Overall, the work is supervised by Rear Commodore Ashore. (S)he may delegate responsibilities for the activities on some days to team man- agers.</p><p>Page 6 of 11 February 2017 The work team manager(s) need to ensure that work teams understand the tasks assigned to them and that the work is within their capabilities. Manager(s) should do their best to as- certain whether any team members have medical conditions which could impact on their suitability for the job in hand. Likewise, it is incumbent on team members to make any such limitations clear to the manager(s). </p><p>The manager(s) must impress upon all the teams the need to adopt safe working prac- tices. Appropriate safety clothing will be provided where appropriate. </p><p>When unfamiliar equipment is hired for use by the work teams a safety briefing should be obtained from the hirer. This should be passed on to all subsequent operators of the equip- ment. Where significant risks are attached to the use of this equipment, every effort should be made to ensure that all operators are present at the initial briefing by the hirer. </p><p>4.8 Electricity</p><p>The Committee must ensure that all permanent circuits are installed and maintained to recommended standards and protected by appropriately rated RCDs. All circuits and appli- ances are to be regularly tested and inspected and a formal log kept of these inspections. The control/fuse box is located in the white cupboard by the mens’ toilets.</p><p>Members, guests and contractors should employ good practice when using their own appliances. Extension cables should be properly designed and maintained and adequately rated for the equipment in use. Joins must be avoided if possible and not at all on the beach. </p><p>5. BOAT PARK AND GENERAL SITE</p><p>5.1 General</p><p>Parents are responsible for the activities of their children whilst on site. Both should be aware that cars, often with trailers attached, are entering and leaving the site at all times. All rope swings, climbing, balancing and activity equipment has been constructed by past members. They are not the responsibility of NSC to check or maintain. If in doubt, parents should check any rope before letting his/her child use it. Danger children signs are erected at the entrance to the site.</p><p>Road vehicles should always been driven responsibly by licensed drivers. A speed limit of 5 mph applies in the club. </p><p>The Committee reserves the right to ban from driving in the club any member, guest or contractor who has been witnessed driving a vehicle in a manner considered irresponsible.</p><p>Members should take particular care when lifting heavy equipment, such as anchors and chains for racing marks, trolleys and trailers.</p><p>5.2 Boat storage</p><p>All dinghies stored on site must be secured against possible wind induced movement. Weights tied to the shrouds are considered inadequate by insurers and should not be used. If the boat is stored with its mast up, it must be secured by a more robust method to </p><p>Page 7 of 11 February 2017 prevent movement. The member concerned must ensure the rigging is in good enough condition for the mast to be left up. </p><p>If any member fails to respond to advice from a member of the Committee, or the Adminis- trator, to strengthen or stabilise his boat anchorage, the Committee will undertake such work at the member’s expense. </p><p>Assorted ‘toxic’ chemicals may be in use by members repairing their boat.Some examples are: de-rusting agents, paint and paint thinners, etc. Any member using these products should take care and follow instructions for their own safety. Furthermore, they should consider the safety of others in the vicinity and contamination of other boats.</p><p>5.3 RIBs ashore</p><p>Each RIB, whilst on its launching trailer, will need at least 2, probably 3-4 persons to safely move it on the level, more on the slipway. This team will have a designated leader, usually the patrol boat driver for the day. The patrol boat driver should be qualified to the level of RYA safety boat driver, which covers handling the boat ashore. S/he shall ensure the team is adequately briefed, in line with RYA best practice. S/he should be aware that members of the public walk along the beach and as such may wish to cross the slipway. The team should be vigilant for members of the public, children and dogs when manoeuvring the RIB. </p><p>When manoeuvring a RIB no one should be in front of the transom if the boat is being pushed astern. While on the slipway no one should be down the slope, behind the RIB.</p><p>Loading, together with connection/disconnection of the fuel, usually results in a small amount of spillage. No smoking in the vicinity of the RIBs. </p><p>6. LAUNCH AND RECOVERY</p><p>The club has 2 slipways. The one furtherest from the clubhouse is steep. Members should be aware that boats have a strong tendency to run away from the crew using this slip. Crew should plan ahead and ensure there is space for the boat to run/ turn. It will probably be necessary to seek help when recovering up the slip.</p><p>The slipway near the clubhouse often has a layer of slippery weed growing on it. Whilst this slipway is often cleaned to remove the slimy weed, it is not practical to permanently ensure that it is always clear of this. There is a danger not only of slipping, but also not getting enough traction to recover or constrain a craft on a trailer. Members should ensure there are enough people helping with these tasks to minimise the lack of grip.</p><p>7. ON THE WATER</p><p>7.1) General.</p><p>The OOD will have overall responsibility for ensuring the safety of waterborne activities or- ganised by the club. These include, but are not limited to, sailing, windsurfing and canoe- ing. The Race Officer will have specific responsibility of ensuring the safety of races. There will be at least one safety boat actively afloat during any NSC organised activity. The safe-</p><p>Page 8 of 11 February 2017 ty boat skipper(s), OOD, Race Officer and any afloat instructor(s) will each have a marine VHF radio and the ability to contact each other. </p><p>The OOD will have responsibility for calling an ambulance or other emergency vehicle, if requested by any of the other officers mentioned in the preceding paragraph. </p><p>It is each member’s responsibility to check the seaworthiness of their craft, its sails and rig- ging before going afloat. Every member must wear an appropriate sized buoyancy aid when afloat. Should a member get into difficulty when afloat (s)he should follow the inter- nationally recognised distress signalling procedure, directing it towards either the club- house (where the race Officer and OOD will be) or a nearby vessel, such as the safety boat.</p><p>7.2) RIBs.</p><p>Each RIB will be fitted with first aid kit, tools, anchor, flares and other appropriate safety equipment. It will be the responsibility of the skipper to check these each time before going afloat.</p><p>When used as a safety boat, each skipper will usually be qualified to RYA safety boat stan- dard. There will be a minimum of 2 persons on each safety boat and it will be the responsi- bility of the skipper to brief the crew. Everyone on a RIB shall wear appropriate clothing and a fitting buoyancy aid.</p><p>Crew should follow best practice when lifting, or dropping, heavy gear such as anchors and chain and racing marks.</p><p>7.3) Hire boats.</p><p>NSC has a number of dinghies and windsurfers available for hire. These are let out through the office of Bosun. The Bosun will ensure the general seaworthiness of each dinghy, the sturdiness of fixtures,fittings and rig before making it available for hire. It is the responsibility of the hirer to make a final check before taking a boat sailing. The OOD ( or the OOD assistant) will assure him/herself that the hirer has an skill/qualification appropri- ate to the vessel being hired. All persons hiring a dinghy will be responsible for wearing ap- propriate wet clothing and must wear an appropriate sized buoyancy aid.</p><p>8. TRAINING NSC is an RYA recognised training centre. As such it has its own operating procedures. They are consistent with those of this document but are in many areas more onerous, recognising the additional risks of training.</p><p>Page 9 of 11 February 2017 Annex A Officer of the Day Checklist and procedures.</p><p>To ensure smooth running of the club:</p><p>1. Familiarise yourself with the health and safety rules and regulations and ensure that any breaches are duly recorded in the OOD book. 2. Monitor safety of all boats sailing during racing and sailing. 3. Ensure adequate safety cover for the weather conditions and the number of boats sail- ing. Do not allow racing to go ahead if not satisfied. 4. If any boat is observed to be in difficulty or distress within the local area of NSC, the OOD should make best efforts to provide NSC safety cover or notify the emergency authorities. 5. Monitor security of the premises. 6. Ensure the bar is locked when not staffed. 7. Ensure the bar is run in accordance with the law and only allow it to be opened if somebody is available to run it. 8. Ensure club and all outbuildings are locked and the burglar alarm is set at the end of each day. 9. Challenge any person on the premises if acting strangely or is not recognised. 10. Familiarise yourself with serious incident sheet kept in the OOD folder. 11. Ensure sufficient fuel to cover the sailing. 12. Ensure wet areas have adequate notices to warn members. 13. Ensure any spillages are cleared away as appropriate. 14. Record any issues on the premises or in the grounds and if they represent a risk to members, ensure that the risk is adequately cordoned off.</p><p>Page 10 of 11 February 2017 Annex B Bar Officer briefing and procedures.</p><p>T.B.A.</p><p>Page 11 of 11 February 2017</p>