<p> 1 CITY OF BLUE EARTH 2 MINUTES 3 CITY COUNCIL MEETING 4 Monday, June 22, 2015 5:00 P.M. 5 6 CALL TO ORDER 7 8Mayor Scholtes called the meeting to order at 5:00 P.M. 9 10 ROLL CALL 11 12Councilmembers Gaylord, Huisman, Brod, Erichsrud, Gartzke, Cassem 13and Mayor Scholtes were present. Staff members present: City 14Administrator Timothy Ibisch, City Attorney David Frundt and City 15Engineer Wes Brown. 16 17 DETERMINATION OF A QUORUM 18 19Quorum present. 20 21 PLEDGE OF ALLEGIANCE 22 23Mayor Scholtes led the pledge of allegiance. 24 25 MEETING OPEN TO THE PUBLIC 26 27Public Present: Tim Clawson Executive Director of Faribault 28County Development Corporation (FCDC), Cindy Lyon Chamber 29Director. 30 31Mayor Scholtes addressed Tim Clawson the new Executive Director 32of FCDC. Clawson reported that he graduated from Mankato State 33University. Clawson noted that he has worked in Community 34Economic Development both in the Public and Private sector. 35Clawson and Interim Bill Deblon have been interviewing for an 36Administrative Assistant to replace Ann Hanna. Deblon will be on 37staff until the end of the month. Clawson has already been 38working on projects such as the Green House project. They just 39received a Commercial Façade Grant improvement application. 40Later this week an EDA representative from Chicago will be in 41town for a drive by site inspection of the North Industrial Park 42with an effort to close out that Grant. 43 44Ibisch asked if the office hours will be the same. Clawson 45reported that in the past there was an Administrative Assistant </p><p>1 1 1Monday through Thursday. Clawson will be working a minimum of 5 2days a week. 3 4 APPROVAL OF MINUTES 5 6Motion by Gaylord, second by Huisman to approve the minutes from 7the Work Session and Council Meeting of Monday, June 1, 2015. The 8motion was approved unanimously. 9 10 LICENSES AND PERMITS 11 12There were no licenses or permits at this time. 13 14 CORRESPONDENCE 15 16Safe Routes to School Plan Region 9. 17 18Coalition of Greater MN Cities. 19 20Letter received from Union Pacific Rail Road with regard to 21mowing. Ibisch reported that he is continuing to communicate with 22Union Pacific Rail Road about a variety of issues. Ibisch noted 23that one issue is the maintenance/mowing of the track area. 24Ibisch reported that the RR recognizes it is important to mow but 25they are not going to take responsibility to mow the Right of Way 26area by the tracks. 27 28Brown asked if the Rail Road has discussed the area by 5th Street 29where the derailment occurred a few years ago. Brown reported 30that the Rail Road had promised to clean up the area of the 31derailment, but that has work has not yet happened. Brown 32reported that he has record of the discussion for the cleanup 33within several emails received from the Rail Road. 34 35 PUBLIC HEARINGS 36 37None. 38 39 REPORTS FROM STAFF 40 41City Attorney David Frundt informed the City Council of what has 42been happening in the criminal world. Frundt explained that the 43State wide Court System has gone to electronic filing which will 44now be mandated by the end of June. In order to comply with that 45that mandate, Frundt explained that their office has had to update 46their software that will allow them to file what needs to be filed</p><p>1 2 1at no cost. The officers will be filing their reports via 2computer and all the citations will all look different from what 3has done in the past. 4 5Ibisch asked Frundt to update the Council with regard to the 6Saunders house on East 1st Street. Frundt explained that he has 7continued to communicate with the owner in hopes that he will 8voluntarily move forward with selling the house. However, there 9is a warrant to enter the home for inspection on Tuesday, June 1030th. There will be a full inspection that will include the City 11Building Inspector. Frundt reported that the property owner has 12been notified. 13 14Brown updated the Council on the various projects. Brown reported 15that the Smith Drive and North Circle Drive project has been 16moving right along but rain has slowed the progress up somewhat. 17 18The status of the Airport is that they are waiting for the FAA 19Grant Agreement. The plan is to begin by middle of July. 20 21Brown reported that plans for 21st Street have been completed and 22the project has been advertised for bids. Bids will be opened on 23Wednesday, July 15, 2015. The project should take about 2 months 24to complete. 25 26The North Industrial Park is complete except for the striping on 27County Road 103. The light poles should be installed by the Light 28and Water within the next few weeks. 29 30Cassem asked when the Royal Acres project is slated to be done 31this year. Brown reported that the first part of October is the 32contract date. 33 34Brown reported that seal coat bids were received. SMC submitted a 35bid in the amount of $40,760.69 and Pearson Brothers submitted a 36bid in the amount of $28,833.65. The recommendation is to accept 37the bid from Pearson. The work will begin in August after the 38City finishes the patch work. Cassem asked about what the cost 39per block. Brown reported that the cost per block is 40approximately $3,000.00. 41 42Brown reported that the Main Street parking and sidewalk 43demonstration was set up on Wednesday, June 17th and Thursday, June 4418th. Ibisch reported that he received feedback from the business 45owners when he and Intern Mike Creelman walked up and down Main 46Street while the demonstration was set up. Brown reported that </p><p>1 3 1there was discussion with regard to the light poles that came from 2the Light and Water Department. Brown reported that he had 3reported to the Light and Water Director Tim Stoner regarding what 4is required for lighting. Brown noted that there are no specific 5requirements for certain lighting just because Main Street is a 6State Aid Road, the lighting is more of a city preference. 7 8Liquor Report. 9May 2015 $139,503.00, May 2014 $141,006.00 down $1,503.00. 10April 2015 $117,604.00, April 2014 $115,441.00 up $2,163.00. 11 12Building Permit Report. Ibisch reported that there have been a 13lot of reroof projects so far this year. 14 15Scholtes noted that everyone had a copy of the May Police report. 16Council offered no discussion on the above presented reports. 17 18 REPORTS FROM BOARDS AND COMMISSION 19 20Minutes were provided from the Library Board and the Friends of 21the Library meeting of 5-11-15. 22 23Minutes were provided from the Economic Development Authority 24Meeting of 5-14-15. 25 26Minutes were provided from the Housing and Redevelopment Authority 27meeting of 5-11-15. 28 29The minutes from the Senior Center Board Meeting of 5-19-15 were 30provided. 31 32The Board of Public Works minutes of 5-11-15 were provided. 33 34 REPORTS FROM STANDING COMMITTEES OF THE COUNCIL 35 36Motion by Gaylord, second by Erichsrud to accept the reports of 37the Boards and Commissions as presented. The motion was approved 38unanimously. 39 40 CONSENT AGENDA 41 42None. 43 44 OLD BUSINESS 45</p><p>1 4 1Mayor Scholtes addressed the Blue Earth Comprehensive Plan. 2Ibisch reported that the County has just completed revising their 3comprehensive plan. The City of Blue Earth’s comprehensive plan 4was included. There will be updates provided when they are made 5available. Once the sewer plan is provided that will be added to 6the County’s plan. Ibisch reported that the documents are 7informational. 8 NEW BUSINESS 9 10At this time Mayor Scholtes addressed the Draft Social Media. 11Ibisch explained that Intern Mike Creelman has been working on 12the Social Medial Policy. Ibisch asked the Council to review the 13policy. The policy will be discussed in a Work Session at a 14later time. Ibisch reported that the plan is to have the policy 15completed this summer. Scholtes noted that he liked what has 16been presented. 17 18Mayor Scholtes addressed the 2014 EDA Annual Report. There were 19no comments from the Council at this time. 20 21Mayor Scholtes addressed Chamber Director Cindy Lyon who was 22present to discuss the Green Giant Statue Repair. Lyon addressed 23the bids received for the repair of the Green Giant Statue. Lyon 24noted that FAST Corporation submitted a bid in the amount of 25$16,675.00 that they would guarantee for 1 year. Mike’s 26Collision submitted a bid in the amount of $20,660.00 that has a 2725 year guarantee. Both companies indicated that they would do 28the repairs in the fall after Labor Day of 2015 as to not disrupt 29the tourist season. Lyon noted that the Chamber and CVB Boards 30are recommending the bid from Mike’s Collision due to the 25 year 31Warranty. Lyon’s request to the City Council is to consider 32taking on half of the bill with the Chamber and the CVB splitting 33the remaining half of the bill. Mayor Scholtes reported that he 34and the City Administrator had discussed the option and are 35recommending $11,000.00 toward the repair to be taken from the 36Liquor Fund. Erichsrud noted that there would be a certain green 37needed to paint the Giant. Lyon reported that Chad Phillips from 38Seneca is working on the exact color that should be used on the 39Green Giant. 40 41Gartzke asked what the current balance was in the liquor fund. 42Ibisch reported that there was approximately $400,000.00. Ibisch 43added that there will be a certain amount needed for pool repairs 44in the next year. 45</p><p>1 5 1Motion by Huisman, second by Gaylord accepting the bid proposal 2of Mike’s Collision for the repair of the Green Giant statue in 3the amount of $20,660.00 that includes a 25 year warranty. 4 Brod noted that the warranty is just on the paint not on the 5 fiberglass. Brod also did not want to limit the fiberglass to 6 $4,800.00 in the event the fiberglass needs more work. Ibisch 7 reported that if this is the bid for this year and if there is 8 any additional costs next year, the other entities involved 9 would pick that shortfall cost. Lyon reported that the giant 10 will be sanded and the fiberglass will be repaired, sealed and 11 painted and sealed again. 12The motion passed unanimously. 13 14Motion by Erichsrud, second Huisman approving the City’s share 15for paying $11,000.00 out of the Liquor Fund toward the repair of 16the Green Giant by Mike’s Collision’s in the amount of $20,660.00 17with the 25 year warranty. 18 Gaylord reported that when the liquor store was built, using 19 funds for items like this is what the intention for the extra 20 funds was so the general funds did not have to be spent. 21 Scholtes agreed that the Green Giant is an icon/pillar for the 22 City and he needs to be taken care of. Scholtes added that the 23 red barn at the Giant Park has already had people from 37 24 states visit. 25The motion passed unanimously. 26 27Lyon will contact Mike’s Collision with the go ahead to proceed 28with plans to repair the Green Giant. 29 30Lyon reported that the convention and visitors center spends 31approximately $10,000.00 a year on advertising towards tourism 32that brings people to the Green Giant. Lyon reported that she 33was able to co-op with Cities along I-90 toward the cost of the 34tourism guides and maps. 35 36Lyon reported that business after hours will be on Monday June 29 37at the golf course from 5:00 pm to 7:00 pm. Lyon noted that the 38golf course has been remodeled and they are anxious to show 39everyone the improvements that have been made. Scholtes reported 40that on the back of the visitors guide the EDA paid for an ad 41promoting the North Industrial Park. 42 43At this time Mayor Scholtes addressed Resolution 15-12 Calling 44for hearing on Tax Abatement to be held on Monday, July 20th at 455:00 P.M. 46</p><p>1 6 1Motion by Gaylord, second by Huisman adopting Resolution 15-12 2calling for hearing on Tax Abatement to be held on Monday, July 320th at 5:00 P.M. The motion passed unanimously. 4 5Mayor Scholtes asked for Work Session items for Monday, July 6, 62015. Ibisch anticipates to have the Department Head to attend 7the Work Session and present their respective budgets. Ibisch 8has scheduled Fire Chief Roger Davis and Public Works Director 9Jamie Holland for July 6. Ibisch asked Council if they wanted 10the new Liquor Store Manager Craig Wells and the Senior Director 11Linda Jahnke to present their budget due to the fact that this is 12their first year working on the budget. Gartzke recommended that 13they come next year and Ibisch present theirs this year. 14Scholtes suggested that Wells and Jahnke attend the Work session 15but Ibisch present their budget. 16 17Scholtes expressed to Ibisch his appreciation for where they are 18at with budget discussion already this year. Ibisch will have 19the year to date Revenue and Expense in the packet at the July 6 20meeting. 21 22 BILLS AND INVESTMENTS 23 24EDA Cash Flow Report. 25 26Mayor Scholtes addressed the Ag Center Profit and Loss Report and 27noted that we are $40,000.00 to the good. 28 29Investment Schedule. 30 31Gaylord addressed the May garbage pickup for the Ag Center. 32Gaylord thought the bill was rather large and thought the City 33could find a cheaper hauler. Ibisch explained that there was an 34existing contract term that needed to be fulfilled. Once the term 35is complete the contract will be sent out for bid. 36 37Gaylord asked about a check payable to “SCBA Maintenance”. Ibisch 38reported that bill was for the Fire Department Air Pack 39maintenance. 40 41Motion by Gaylord, second by Huisman to pay the bills and 42acknowledge the May financials. The motion was approved 43unanimously. 44 45 REPORT OF CITY ADMINISTRATOR 46</p><p>1 7 1Payroll Summary 2 3City Administrator Timothy Ibisch report (see attachment “A”). 4 5Erichsrud questioned the cement deterioration at the pool. 6Ibisch encouraged the Council to go to the pool and look at the 7area of concern by the slide area. Gaylord noted that it looks 8like just some settling and noted that maybe it is not as bad as 9thought. 10 11Gartzke asked if the Ag Center tenants have signed new leases. 12Ibisch reported that they are currently working on new leases. 13Ibisch reported that the County is looking at a 10 year lease for 14the space they are interested in occupying in the Ag Center. 15 16Scholtes noted that the Food Shelf will be moving in soon and we 17will be collecting rent from them. 18 19Ibisch reported that we are working on an 3 year “Eagle Eye 20Program” with Kato Roofing for the Ag Center roof. 21 22 ADJOURNMENT 23 24Motion by Huisman, second Gaylord to adjourn the meeting. Mayor 25Scholtes adjourned the Regular City Council Meeting at 5:56 P.M.</p><p>1 8</p>