<p> Email Steering Committee Minutes July 6, 2011</p><p>Present: Brenda Gombosky, Terri Holtze, Sande Johnson-Byers, Linda Krauth, Chad Owen, Barry Scott, Chris Weaver, Pam Frank, Jason Banta, Mylantha Baunjoko, Terry Blishak</p><p>Project Status Update:  Student Email – All students are out of GroupWise. There is an issue with employees who become Graduate students. They will get a CardMail account and all student mail will be directed to that account. Unless they set up a rule to forward mail to their GroupWise account or monitor it, they will not see new mail in the account. Will work with Graduate Admissions on communications.  Email Archives – 65% of unit migrations complete. A suggestion was made to inform Tier 1 when their people move to M+.  Active Directory – 96% computers moved to AD. The risk assessment of our AD environment was rated in the top 5 of the 300 that Microsoft has completed. Working with ULP to implement a Private Network to resolve HSC clinics issue. Sharing workstation policy and consequences of not moving to the university’s AD domain with few who chose to opt out.  Exchange – Validation of practice migration is complete with 99.8% success rate which is well above Microsoft’s standard of 98%. SCCM testing is complete. Pushed Outlook client to IT with no issues. Testing Quest Co-Existence product as a bridge between GW and Exchange during migration to address calendar, address book and distribution list issues. Other issues require GW users to accept Exchange address book to communicate with IT staff during the IT pilot and the removal of spaces in distribution list names. IT rollout is planned for the week of July 11th with groups of 20, 40, and then 100 to replicate the university community rollout. University rollout is planned for October. A new Oracle connector to provision Exchange accounts is being tested. </p><p>Microsoft Security Essentials (MSSE) at Home Proposal: IT recommends that home computers of faculty, staff and retirees and on campus affiliate groups use MSSE to protect against viruses and spyware. These groups will have a 90 day window (to the end of October) to transition to MSSE. Any other virus protection that was procured from IT for at home use will be illegal at that time and must be removed.</p><p>Retirees: The recommendation for retiree email will be taken to STEC July 8, 2011. </p><p>TO DO: Report on using Office 2007 and 2010 with SharePoint (Sherry)</p>