<p> Instructions for writing a health and safety report (Task 2 Unit 1) and how to create a mail merge (Task 2 Unit 5)</p><p>MAIL MERGED LETTER</p><p>In this task you are asked to complete a number of smaller steps and show a number of IT skills. You will need to type, edit, check for mistakes, create a list of recipients, insert fields in the word document, check that the merging is working and print the completed letters.</p><p>Step 1.</p><p>Use the Health and Safety checklist you have completed in school and choose at least 3 problems you have identified. Open your letterhead and type a letter to Mr Roberts where you highlight the issues you have noticed around school, the problems that these issues might create and possible solutions you would like to see implemented.</p><p>Make sure you include Mr Roberts name, position and full school address.</p><p>Print the letter.</p><p>Step 2 Create a list of names in word to be used for the merge with the following details</p><p>Mr John Palmisano Mr George Tucker H&S Manager H&S manager St Stephens School KONECT Solutions St Stephen’s drive Level 3, 8 Outram St Carramar West Perth WA 6027 WA 6005</p><p>Ms Susan Fernandez Mr Shaun Varane H&S inspector Head of Operations Wanneroo City Council SRT Inspection services 23 Dundebar Rd 7-9 Leeson Rd, Wanneroo Traralgon WA 6065 Victoria 3844 Instructions for writing a health and safety report (Task 2 Unit 1) and how to create a mail merge (Task 2 Unit 5)</p><p>HOW TO COMPLETE MAIL MERGE IN MICROSOFT WORD</p><p>Follow the screen dumps to help you complete the Mail Merge</p><p>Start the Mail Merge Manager</p><p>Create a new document …</p><p>…choose Form letters and select the document you have already opne on your screen Instructions for writing a health and safety report (Task 2 Unit 1) and how to create a mail merge (Task 2 Unit 5) Make a list of names. Create a New Data Source</p><p>It will ask you to save it. Save the file as “List of names for Merge” </p><p>Here you can choose what Field names to use, I suggest you make no changes at this point. Click OK</p><p>At this point you can type the details for the 4 recipients. Copy their details provided on the first page Instructions for writing a health and safety report (Task 2 Unit 1) and how to create a mail merge (Task 2 Unit 5)</p><p>Fill in all the details, then click on Add New</p><p>You should have space for the next recipient. </p><p>Once you have typed the 4 names, click OK</p><p>At this point you will need to drag the Fields (Title, FirstName, LastName stc) and drop them on the correct place on your letter</p><p>Once you have finished you can click on <<ABC>>, and it will replace the standard field with the actual names and addresses you have typed. Instructions for writing a health and safety report (Task 2 Unit 1) and how to create a mail merge (Task 2 Unit 5)</p><p>Make sure that all the names appear correctly on the pages before you print.</p><p>At the bottom chose the option Complete the Merge, merge to printer The usual print dialog screen will open; make sure you just print ONE copy!!</p><p>JUST ONE COPY not FOUR!</p><p>The program will print the four pages automatically.</p><p>The last step is to print the actual data file where you saved the names. Click on the Edit Data Source button (near the binoculars); the page with all your data should open</p><p>Just a plain word document with the names on a list. Print it, then close it to go back to your letter. Instructions for writing a health and safety report (Task 2 Unit 1) and how to create a mail merge (Task 2 Unit 5)</p>