<p>Byron Bay Public School P&C Committee Meeting</p><p>9 June 2011</p><p>Apologies: Gav Farrell, Georgie MacDougall, Bryony Pearson, Liette Snow, Bryony Pearson, Amanda Starfield </p><p>In attendance: Peter Purcell, Darlene Booth, Bruce Paskin, Kathy Heathcote (Minutes), Tim Gotterson (Chair), Nikki Kempnich, Belinda Fleming, Sandra Vickers Steve Huntsman, Geoff Spargo, Stuart Amos, Tanya Gruelich,, Megan Rush, Ephraim Sella, Caston Smith, Bruce Paskin, Maria Wood, Martine Gudgeon</p><p>Meeting opened: 6.35pm</p><p>Agenda Item Discussion Action/Decision/Responsibility</p><p>1. Minutes from last Minutes passed  Moved: Darlene Booth , Seconded: Belinda Fleming meeting </p><p>2. Correspondence out  Nil</p><p>3. Correspondence in  List of mail attached from Sandra. </p><p>1. Business arising  Charity- It was moved that the amount will be split into two  Kathy/Tim to discuss further with Bryony the remote from Minutes branches, first being $250 going to Stewart House, second P&C idea, and identify a recipient being $250 to go to a remote (Far West) School P&C, as suggested by Bryony.  Exec to provide feedback to Stuart’s draft article to new  School Blazer – to be carried forward for next meeting parents and redraft to come back to next meeting  Enrolment Information Forms Stuart has drafted an article re the P&C, its aims and objectives, and circulated to Executive for  Stuart will ring Basil Cameron re the traffic issue and comment. report back at next meeting  Letter to Byron Shire Council traffic management committee re converting the grassed area adjacent to the hall to a Drop Off area  Moved: Stuart Amos, Seconded: Steve Huntsman 2. Standing items</p><p>Treasurer’s report  Nikki (on behalf of Gavin) reported that as at April 30 2011 there are cleared funds of $32,973.54.  Tim/Gav to draft letter to charities  Cheques to be drawn and a letter to be written to the 2 designated charities.  Moved Belinda Fleming, Seconded: Caston Smith  Two additional bank accounts for the Fete have been closed and the money transferred to the Admin account</p><p>Canteen Report  Nikki reported on behalf of Bryony that at the end of may  Draft letter to parents re volunteer support to be the balance is $11,379 circulated (Nikki/Bryony).  $4K profit to go to P&C Admin.  Subcommittee meeting was held with main objective to find  Anyone interested in participating in the selection ways to increase volunteers. An incentive is to provide process for the Canteen positions, see Byrony/Nikki workers with a $5 voucher for each time they have volunteered in canteen. This amount can also be credited to  Moved: Ephraim Sella. Seconded: Tanya Gruelich the Flexi schools account. A request for volunteers will also go out to parents as part of the enrolment information.  A job application will be drafted for Bryony’s position (F/T). It will be advertised in the newsletter and the local papers. There is a need for an Interview Panel for this process. Uniform Shop Report  Nikki reported on behalf of Moira that all stock is now here.  There are also new hats with the School emblem on them  Moved Peter Purcell. Seconded: Tanya Gruelich and a sample of iron-on badges is coming soon.  A new stock item has been introduced- long sleeve polo shirts. So far sales have been good. All back orders are filled  Bank balance is $4,555</p><p>Fundraising Report  Tanya reported on the Carnival – feedback very positive  Tanya will meet with Michelle Visser to fine-tune the  Geoff to see Gav about payment for cleaners procedures for future carnivals  Many thanks to local businesses for their support – formal  Stuart to assist with assessing the feasibility of this thank you notes are being done fund raiser, ie whether a liqueur license is needed  The Committee thanked Tanya and Michelle and all the parent helpers for their support on the day in the lead up to  Tanya to investigate the Community Donations the Carnival fundraising grant scheme for the raffles.  Cleaners worked for 4 hours the next day - P&C to pay for their efforts  Moved Ephraim Sella , Seconded Bruce Paskin  Possible ideas for future fundraisers include keepsake calendars, wine fundraiser, and applying for a community donation grant for the raffle prizes (for the Masterpieces Show later in the year) Principal’s Report/Arts  See attached report: Committee Report  Additional points raised as follows:  Moved: Ephraim Sella . Seconded: Tim Gotterson o Thanks to Belinda for the cake! o The SRC Odd Socks Fun Run fundraising Program has a number of systems in place that can be easily implemented and will be run next year with the Cross Country carnival – thanks to Martine for her suggestions and support. The P&C expressed support for this initiative and unanimously voted to make it an annual event. o The School will provide assistance for families who need it for the ICAS tests o A cheaper and more simplified package for the School photographs has been discussed with the Photographer and will be implemented next year o School Maintenance Plan tabled – The School community now has a greater level of control over school maintenance. 2011 priorities for maintenance are painting B block and replacing F block downstairs. Geoff can deal directly with ISS to organise the cleaning o The Byron Bay Public School 2010 Annual School report was tabled. President’s report  Tim thanked Geoff and the teaching staff for their support with the Carnival Moved Megan Wood, Seconded Steve Huntsman </p><p>Grants Subcommittee  Tim reported on the progress to date  Geoff to continue to explore feasibility of the Artist in report  Eco Schools grant has been submitted Grant residence Scheme and feed back to Grant  Solar panels grant coming up – early July for end August committee submission date  NSW Artist in Schools Grant is currently being canvassed with a  Next grants meeting 29 June 2011 @3.30pm. literary theme – Geoff is liaising with Jill Eddington and will review Coorabel School’s submission which was successful last year. Two programs – an $8k one due early July and a larger, extended one due in August ($35k)  Stuart noted that the Council’s Community grants donation scheme had opened for submission and is due end June. 3. Finance  Letters have gone out to all families requesting financial  Kathy to email out the SMH link to members Subcommittee assistance for the Building fund – with the primary objective to report (Tax finish the air-conditioning in the remaining classrooms.  Stuart and Tim (while Stuart is away) to liaise with deductable funds)  The Echo is writing an article about this Program Victoria Cosford re the Echo article if needed.  Tim tabled an article from the SMH outlining the funding problems in public schools and how parents are filling the gap  Peter thanked Geoff and those responsible in the office for enabling an easy web link to the donor card 4. Other Business  Geoff provided a brief report of measures taken to reduce the  Geoff to liaise with Steve and the Environmental mould in classrooms, on request from Les Einhorn. Carpets are Subcommittee on the playground planning issue. Any being replaced in affected classrooms, extensive repair work is suggestions for this please send to Steve … currently being done to address the drainage problems in the School and trees are being removed to improve ventilation. So far $20k has been spend and 9/15 items have been addressed.  Sandra suggested that for future fundraising events that businesses could be approached to supply specific items rather than just $ amounts – suggestions included bags of sugar, flour etc…  The notion of the potentially draining impact of fundraising on families was discussed. The Committee agreed that it is vitally important to have a targeted approach to fundraising and some sort of visual marker in the School grounds that clearly outlines progress towards specific goals.  Steve commented on the importance of encouraging physical activity in the playground for both boys and girls, and for the need to have designated play space that enables girls to be physically active. Much of the back playground is taken up with soccer games for boys. The possibility of assigning specific areas for girls, buying climbing and other playground equipment (eg netball hoops), staggering play times, and using the Recreation fields was canvassed.  Steve also commented on the drainage problems in the School playground and the associated safety problems. Geoff agreed with this concern, and noted that significant drainage work was currently underway in the School grounds  Belinda suggested that a database be kept that contains information about specific skills, expertise of parents/carers, with a view to encouraging participation from as many families as possible.</p><p>Meeting closed: 8.25pm</p><p>Next meeting 11 August 2011</p>