<p>Event Checklist Event Title:______Date:______Location:______4 weeks: Start filling out Event Planning Form Make sure your club advisor is available to be present at your event for the entirety of the event (if community is attending, or after 5pm, or on the weekends). Turn in Event and Activity Room Request to your advisor by______Start creating your poster/flyer or fill out a club advertisement form and our ASCC Student Relations Officer will do it for you. Purchasing items? Connect with Darci asap.______Sign contract with performer or food by ______Create and submit Invoice for performer/speaker by ______</p><p>3 weeks: Finish poster/flyer and email to production printing by______o 18 (11 x 17) posters = $18.00 o 50 (8.5 x 11) flyers = $10.00 o 100 (8.5 x 11) 2 flyers per page cut in half = $20.00 Write Event Blurb and email it to [email protected] : by ______Create landscape Event Slide and email it to: by ______o Mark Owsley [email protected] & Sami [email protected] </p><p>2 weeks: Reserve through Student Life Sandwich Boards for your posters Ask performer for an introduction for your event by ______o Make sure to also include introducing yourself and that you are part of …. club, your club upcoming events, turn off cell phones, be respectful of performer/speaker. Deliver your 18 posters or flyers to the Student Life Office – PUB 160 and we will stamp/post them on our bulletin boards. At your club meeting double check that you have enough club members to volunteer for the entirety of your event. 1 week: Pick up through Student Life Office Sandwich Boards to post your posters (use packing tape to secure the top and bottom of each poster) Have volunteers take out Sandwich Boards (map of locations provided) Gather all decorations/supplies by______Print out food sign-in sheets Print out volunteer sheet for day of sign –in Email volunteers reminder of the times they signed up for</p><p>Day before: Have ready: o Upcoming Club Event flyers o Table Cloths o Decorations o Plates/Napkins/Silverware/Cups/Gloves/Hand Sanitizer Encourage club members to make announcements in classes Day of the Event Checklist Blow up balloons (20 free per quarter) and place on Sandwich Boards or use for your event Have club volunteers walk around campus and handout flyers (must let security know in-advance) Organize volunteers and give them directions Pick Up Check For Performer Organize volunteers and give them directions plus expectations </p><p>After the Event is over Checklist Organize volunteers and give them directions of how to clean-up Collect all Sandwich Boards and take them back to Student Life Fill out Event Evaluation by ______Send Thank You Cards to volunteers and performers by ______</p>