<p> Protecting the community and making Warwickshire a safer place to live</p><p>Meeting No 04/17</p><p>WARWICKSHIRE FIRE & RESCUE SERVICE JOINT SERVICE CONSULTATIVE MEETING Wednesday 12th July 2017 Minutes</p><p>Present: Kate Brown (KB) – HR Manager – Chair Dave Pemberton (DP) – Area Commander Service Improvement Barnaby Briggs (BB) – Area Commander Service Support Andy Frost (AF) – RFU Wayne Vaughan (WV) – FBU Chair Steve Rule (SR) – FBU Secretary Neil Stuart (NS) – FBU Vice Chair</p><p>ITEM 1 Apologies Apologies were received from Anthony Morgan, Keith Gilks, Bruce Nichol and Karen Fletcher.</p><p>ITEM 2 Minutes of the Meeting held on 26th April 2017 Summary of The minutes of the meeting were read and accepted as a true and correct record. Discussion:</p><p>ITEM 3 Matters Arising Detachment Allowance – KB to check with JD on the progress of this action. Action: KB to speak with JD. Facility Time – It was agreed that something more formal needs to be produced so that we are in line with WCC. TOIL was also discussed, not confirmed yet. KB stated that the Service are now being asked to report on toil leave etc. LRP’s – The FBU informed the meeting that North Yorkshire are having issues with their LRP’s. Wholetime Recruitment – The process is now complete. Currently writing to 29 successful applicants offering them positions. Of the 29, 14 have no previous firefighting experience, with 14 having differing levels of experience, 5 of them being WFRS RDS and the other 9 being RDS from other Fire and Rescue Services. We also have 1 WFRS RDS who doesn’t have all the competencies, so will need to go on the full basic training course.</p><p>DRAFT Page 1 of 4 Protecting the community and making Warwickshire a safer place to live</p><p>There are also 13 people who have been added to a waiting list. The Service will run another process later in the year if necessary.</p><p>DRAFT Page 2 of 4 Protecting the community and making Warwickshire a safer place to live</p><p>The FBU asked which stations they would be going to. They were informed that discussions are ongoing around the positions and rotating recruits. They would not be going on to DCP at the present time. LGA E&D MOU – This has been circulated but looking at the formatting so that it can be framed and put on station walls. Business Continuity Payments – The system for getting personnel to undertake business continuity shifts is now quite complicated. Lee Bedford is looking at the spreadsheet to see if it can be simplified. It was agreed that an FR-All email be sent out reminding individuals of their responsibilities when undertaking business continuity shifts. Action: KB to speak with JD re FR-All email. TADC Training Allowance – The question was again asked whether this allowance is going to be pensionable or not. KB informed the meeting that this was still with the Legal Department to get a definitive ruling. Can’t move until the legal advice has been given. </p><p>ITEM 4 Service Order Revisions Summary of Promotions Policy – This has been completed and is now out for consultation. Discussion:</p><p>ITEM 5 Promotion / Resilience Summary of The FBU have asked if there is going to be a process for personnel to undertake Discussion: temporary promotions, as there are no names “on the list” at present. BB said that we may have to hold an interim process in the near future. </p><p>ITEM 6 Cover Officer PDA’s Summary of The FBU asked why SC’s are being sent to some incidents alongside the WC’s. Discussion: JD is looking into this. Action: JD and MA to be asked to update the meeting on Command Resilience. ITEM 7 Co-Responding Update Summary of Rachel Barnes attended the meeting to update on the current Co-Responding pilot. Discussion: The pilot is working well and will now be included at Coleshill and Wellesbourne. SR stated that the FBU nationally will not endorse undertaking this work.</p><p>ITEM 8 Any Other Business Summary of Annualised Hours – AF asked what is happening with holiday pay. Discussion: The question was then asked how long the Gartan contract ran to. It is believed that it still has 18 months to run. Action: KB to speak with M Swinden regarding when Gartan are going to be able to deliver this. Summary of IRMP Action Plan – DP informed the meeting that the Service will currently start Discussion: consulting on the 18/19 IRMP Action Plan.</p><p>DRAFT Page 3 of 4 Protecting the community and making Warwickshire a safer place to live</p><p>Summary of Capital Projects – BB stated that some of the capital projects are moving forward. Discussion: Now have funding to the water rescue facility at the new TADC, and also funding for the rest of the refurbishment at Service Headquarters. Summary of Capacity Building – SR asked if capacity building is being looked at. Discussion: Once the new recruits are on station, then the Service will be over establishment, so in effect some capacity has been built into the campaign. Summary of Aerials – SR informed the meeting that aerials have been added to the PDA for High Discussion: Rise properties. Both AC’s said that they were not aware of this. SR asked if there was any truth to the rumour that the Service is buying a turntable ladder. BB informed the meeting that the Service were looking at a TL, but that no decision had been made as yet, and that the turnaround for a new TL is approximately 18 months. Summary of Worse Case Scenario Incidents – DP stated that GC’s have been asked to present Discussion: to Brigade Management on our ability to deal with a worse case scenario incident. Summary of Temporary RDS Contracts – WV asked what was happening with the temporary Discussion: RDS contracts. The Service are looking at extending the contracts. Action: Waiting for further information from Neil McElvenny. ITEM 9 Inclusive Fire Service Group : Improvement Strategies Summary of Rachel Barnes attended the meeting to brief on the NJC Review and that they have Discussion: come up with a number of recommendations. Responses to the recommendations need to be returned by the 28th July 2017.</p><p>ITEM 10 Date of Next Meeting The next scheduled meeting will be held on the 4th September 2017 – venue to be confirmed.</p><p>DRAFT Page 4 of 4</p>