<p> CAPITAL BUDGET REQUEST PROCESS OVERVIEW Budget Year 2013 (July 1, 2012 – June 30, 2013)</p><p>DEADLINE FOR SUBMISSION 1/23/2012</p><p>For IT Capital: 1. Identify department capital needs. 1) Contact Sophia Deal for (See instructions for definition of access to MD Buyline at capital.) Deferred requests from prior x1351 years may be re-submitted. 2) Obtain pricing information from MD Buyline or via the Purchasing Dept (x5191) 3) Contact Tom Brink at x8581 2. Complete your Capital Budget Request in the Business Objects Work Book For Facilities Capital: Contact Clint Lord in Facilities This would be a good time to enlist for assistance at x5480 assistance. Work with IT, Clinical Engineering, and Facilities. Contact your Financial Advisor or Sophia Deal x1351 for additional assistance. For Clinical Capital: 1) Contact Sophia Deal for access to MD Buyline at x1351 2) Obtain pricing 3. Advance completed capital budget information from MD workbooks for cost review by IT, Buyline or via the Clinical Engineering, and Facilities. Purchasing Dept (x5191) 3) Contact Pete Larose in Clinical Engineering for guidance x5807</p><p>DEADLINE FOR SUBMISSION 1/23/2012</p><p>CAPITAL BUDGET REQUEST PROCESS OVERVIEW Budget Year 2013 (July 1, 2012 – June 30, 2013)</p><p>DEADLINE FOR SUBMISSION 1/23/2012</p><p>GENERAL INFORMATION</p><p>Definition of Capital: Property, Plant and Equipment (PP&E) are long-lived assets acquired for use in the operation of the facility. They represent expenditures for assets to be used over future periods. PP&E, which cost $2,500 or more with a useful life greater than two years, are considered capital expenses versus operational (departmental) costs. </p><p>Procedures: All tangible property, plant, equipment and software with a useful life of two or more years and meets the criteria of one of the following categories shall be capitalized, if;  An individual item with a cost greater than $2,500, or;  Bulk items whose combined cost equals or exceeds $2,500 will be capitalized if they meet the following criteria: . The item(s) are part of a set and would generally not be used separately, or; . Multiple units of the same item are purchased and each unit has a useful life of two or more years and the total of the purchase is equal to or greater than $50,000 or; . Equipment and furniture that is purchased as part of a renovation, remodel, or new construction capital project. </p><p>Acquisitions not considered capital, include the following:</p><p>A. Demolition costs (unless part of a renovation or new construction of an area) B. Carpet or tile replacement (unless part of a renovation or new construction of an area) C. Ongoing or periodic painting costs should be expensed (unless the cost is part of a renovation or new construction of an area) D. Periodic or recurring training on existing equipment and technology E. Software and subscription fees that are paid annually are to be expensed F. Regardless of amount or time of purchase, repair and maintenance contracts (service agreements) shall not be capitalized</p><p>CAPITAL BUDGET REQUEST PROCESS OVERVIEW Budget Year 2013 (July 1, 2012 – June 30, 2013)</p><p>DEADLINE FOR SUBMISSION 1/23/2012</p><p>INSTRUCTIONS</p><p>1. Identify your department capital needs a. Meet with your physicians, staff, and peers to solicit input b. Make sure the identified need meets the definition of capital (above). If you are unsure as to whether the need is for capital or operational funds, please contact Lito Landas x 8419 or Kimberly Black x8421.</p><p>2. Complete the Capital Budget Request Work Books in Business Objects a. It is critical that you provide all information as complete and accurate as possible. b. Work with the appropriate departments to develop the Capital Budget Request i. IT – Tom Brink x8581 ii. Clinical Engineering - Pete Larose x5807 iii. Facilities – Clint Lord x5480 </p><p>3. Submit all Capital Budget Requests prior to the Deadline a. JANUARY 23th, 5:00pm is the deadline!</p>