<p>General timeline for summer camp planning/agenda items</p><p>Beginning in October:</p><p>Site (many things hinge on this)</p><p>Camp dates (want to be firmed by January so that you can send out an email announcement in January if possible. People want information as early as possible to plan their vacations). </p><p>Photo Contact Sheet (Goal is to have it out before end of year. Haven’t made it yet) Begin update of mailing list (who responsible)</p><p>Presenters – explore possibilities and availability (camp dates are helpful here) Theme</p><p>Who will do what? What level of responsibility? Using committees and tasks list, begin to assign responsibility for different areas. This is an ongoing effort.</p><p>Begin recruiting for especially large areas of responsibility such as kitchen, children’s program(s)</p><p>Preliminary budget Fees for camp (also firmed by January if at all possible)</p><p>Marketing – how much, what form, budget, who responsible (deadlines come early)</p><p>Review policy decisions</p><p>Beginning in January</p><p>Firm up Scamp/Imp responsibilities</p><p>Firm up Camp dates Firm up Camp fees Firm up theme Send out email announcement in Jan/Feb timeframe</p><p>Ads, announcements placed</p><p>Begin firming up presenters</p><p>Assess needs for site (setting up camp) Assess needs for work exchange, </p><p>Firm up budget</p><p>Begin work on registration packet (need info on dates, fees, presenters, schedule, theme, etc.)</p><p>Work on schedule</p><p>Work on programs</p><p>Beginning in April</p><p>Presenters firmed Schedule firmed</p><p>Registration Packet to printer Ideally Reg Packet out in early April (late April?)</p><p>Continue work on programs</p><p>Once Reg Packet is out</p><p>Heavy duty time for Registration, Work exchange, Scholarship considerations Confirmation letters</p><p>Continue to tweak schedule</p><p>Work on programs</p><p>Begin purchasing needed items once money starts coming in</p><p>Decide when/how work can begin at site</p><p>Be sure there is someone on top of presenter travel</p><p>Deal with surprises as they arise</p><p>Beginning June/July</p><p>Think about/prepare any handouts at camp</p><p>Think about evaluations</p><p>Get rentals lined up: porta potties, audio (?) refrigeration(?), Insurance lined up telephone/computer service lined up</p><p>Driver to bring storage lined up</p><p>Heavy duty for site/grounds, kitchen planning/vendors</p><p>And it’s camp time</p>