<p>Negotiable Items – Field Business Review (Bus passes, gas vouchers, stored value cards, etc.)</p><p>Branch: Date of review: Staff interviewed: Manager: Reviewer: Outcome of review (circle one): Green Yellow Red</p><p>Review elements 1. Ordering and receiving of negotiable items is done by two employees. Yes No (Review initials on DHS 0289 and compare with initials on MSC 0249.)</p><p>2. New stock inventory is completed by two employees no later than close of business day following receipt of new stock. Yes No (Check dates/initial on MSC 0249.) </p><p>3. Negotiable items are numbered if needed and recorded on the Stock Control Log no later than close of business day following receipt. Yes No</p><p>4. Stock Control Log/OR-Kids bulk items are properly completed, including two sets of initials, when bulk stock is logged in and out daily, if applicable. Yes No (Review MSC 0249 for completeness, e.g., corrections, discrepancies, missing information, etc.)</p><p>5. Negotiable Item Issuance Logs are maintained for each type of negotiable item and denomination. Yes No (Review MSC 0249s for each type and denomination of negotiable items.)</p><p>6. Authorizing and releasing negotiable items are done by two employees. Yes No (Review TRACS/OACCESS/OR-Kids and MSC 5512.)</p><p>7. Negotiable Item Issuance Logs are properly completed when issuing a negotiable item to a client. Yes No (Review issuance logs for client identification, employee initials, client signature or mailing information, date of issuance, etc.)</p><p>8. Corrections are properly documented and noted by a single line through the incorrect information. Yes No (Review MSC 0249 and MSC 5512. Corrections should not be made with white-out, correction tape, scribbling through an entry, etc.)</p><p>9. Returned negotiable items have been properly documented and the running balance reflects the returned negotiable item. Yes No (Review MSC 0249 for date and initials of two staff – one who received the item and one who confirmed receipt.)</p><p>10.Monthly inventory is completed on a random date basis, by two employees. Yes No (Check dates/initials on MSC 0249.)</p><p>1 DHS 0219N (rev. 12/2016) 11.The bulk supply of negotiable items is stored in a locked safe or bar-lock file cabinet at all times. The daily supply of negotiable items is kept in a locked supply cabinet, file cabinet or desk drawer at all times. Yes No (Check location of secured negotiable items and ensure access is limited to minimum necessary.)</p><p>12.MSC 0249 and MSC 5512 are secured, separately from negotiable items, in a locked file cabinet or bar lock file cabinet at all times. Yes No (Check location of secured logs.)</p><p>13.MSC 0249 and MSC 5512 are retained for six years. Yes No (Review location and dates of stored/retained documents.)</p><p>14.Was a loss discovered? Yes No If yes, describe: </p><p>General comments: </p><p>Forms DHS 0289 Request for and Transmittal of Forms Receipt MSC 0249 Stock Control Log MSC 5512 Negotiable Item Issuance Log</p><p>Policies DHS-040-020 Stored Value Cards</p><p>2 DHS 0219N (rev. 12/2016)</p>